Information Management Technology Research Framework

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Transport for London (Information and Communications Technology)
Windsor House, 42-50 Victoria St.
SW1H 0TL London
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: www.tfl.gov.uk

Address of the buyer profile: http://www.tfl.gov.uk/

Electronic access to information: https://eprocurement.tfl.gov.uk/epps/home.do

Electronic submission of tenders and requests to participate: https://eprocurement.tfl.gov.uk/epps/home.do

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Other: public transport

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

IM Technology Research and Advisory Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services

NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 5

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 3 400 000 GBP

II.1.5)Short description of the contract or purchase(s)

The emergence of ‘digital’ technologies will have a significant impact on individuals, organisations and wider society; in particular they will significantly impact: a) How transport users experience journeys (b) How transport services and networks can be optimised and (c) How transport organisations can themselves be designed to deliver such services. The pace of change is increasing: Transport for London’s (TfL’s) Information Management (IM) Department needs to be more agile and therefore needs fast and sustained access to research and advisory services. This will enable TfL IM to provide advice and services will remain relevant to the wider TfL and its customers.

II.1.6)Common procurement vocabulary (CPV)

72600000, 73000000, 72000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one lot only

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

TfL IM requires independent, accredited research and analysts to support the development and realisation of IM’s 6 strategy themes as outlined in the Invitation to Tender (ITT). The themes have the following objectives:
— To support the ability to identify relevant emerging technologies and business models; to help develop appropriate thought leadership for the adoption of these technologies and models within TfL, to reflect technologies, business models and thought leadership in strategies and business plans.
— Develop an ability to identify appropriate architectures and vendors for new services and solutions.
— An ability to identify appropriate IM operating and business models, IM functional design and culture for providing relevant services.
Estimated value excluding VAT:
Range: between 1 000 000 and 3 400 000 GBP

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: IM Technology Research and Advisory Services

1)Short description

The emergence of ‘digital’ technologies will have a significant impact on individuals, organisations and wider society; in particular they will significantly impact: a) How transport users experience journeys (b) How transport services and networks can be optimised and (c) How transport organisations can themselves be designed to deliver such services. The pace of change is increasing: Transport for London’s (TfL’s) Information Management (IM) Department needs to be more agile and therefore needs fast and sustained access to research and advisory services. This will enable TfL IM to provide advice and services will remain relevant to the wider TfL and its customers.

2)Common procurement vocabulary (CPV)

72600000, 73000000, 72000000

3)Quantity or scope

TfL IM requires independent, accredited research and analysts to support the development and realisation of IM’s 6 strategy themes as outlined in the Invitation to Tender (ITT). The themes have the following objectives:
— To support the ability to identify relevant emerging technologies and business models; to help develop appropriate thought leadership for the adoption of these technologies and models within TfL, to reflect technologies, business models and thought leadership in strategies and business plans.
— Develop an ability to identify appropriate architectures and vendors for new services and solutions.
— An ability to identify appropriate IM operating and business models, IM functional design and culture for providing relevant services.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Participants will be advised if these are considered necessary during the procurement. Parent company and/other guarantees of performance/security instruments may be required by TfL if considered appropriate.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required but if a contract is awarded to a consortium, the Contracting Authority may require the consortium to form a legal entity before entering into the Framework Agreement.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Participants will be assessed in accordance with the Public Contracts Regulations 2015, as amended from time to time, on the basis of information provided in pre-qualification questionnaire responses.

This procurement will be managed electronically via the TfL e-Sourcing Suite. To participate in this procurement, participants must first be registered on the e-Sourcing Suite. To register, this can be done on line at https://eprocurement.tfl.gov.uk/epps/home.do

Once you have registered on the e-Sourcing Suite, a registered user can express an interest for this specific procurement.
Pre-qualification documents will be issued to registered participants from 7.12.2015.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Participants will be assessed in accordance with the Public Contract Regulations 2015, as amended from time to time, on the basis of the information provided in pre-qualification questionnaire responses.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Information and formalities necessary for evaluating if the requirements are met: Participants will be assessed in accordance with the Public Contracts Regulations 2015, as amended from time to time, on the basis of information provided in pre-qualification questionnaire responses.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

ICT12002

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

18.1.2016 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This opportunity is available via TfL’s e-tendering portal https://eprocurement.tfl.gov.uk. Your organisation may need to register if you have not done so previously. https://eprocurement.tfl.gov.uk/epps/home.do#regSupplier

The opportunity reference is ICT12002

Any questions regarding the e-tendering portal must be made via the helpdesk (or by email through the portal) tfleprochelpdesk@eurodyn.comTelephone +44 8000740503.

Transport for London (TfL) is a complex organisation operating both as a functional body of the Greater London Authority (GLA) under the direction of the Mayor of London and also as a provider of transport services. Further Information regarding TfL and its subsidiaries can be found atwww.transportforlondon.gov.uk and www.tfl.gov.uk/procurement.

The awarding authority reserves the right to withdraw from the procurement process and/or not to award any contract as a result of the competition called by this notice and the awarding authority shall not be liable for any costs or expenses incurred by any candidates in considering and/or responding to the procurement process.
All discussions and meetings will be conducted in English.
Tenders and supporting documents must be priced in GBP and all payments under the contract will be made in sterling.
The contracting authority may interview any or all of the companies who have express an interest in tendering for this work.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: TfL will incorporate a standstill period at the point information on award of contract is communicated to tenderers. That notification will provide full information on the award decision.
The standstill period which will be for a minimum of 10 calendar days, provides time for unsuccessful tenders to challenge the award decision before the contract is entered into.
The Public Contract regulations 2015 provides for aggrieved parties who have been harmed and or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

7.12.2015