Inspection and Testing Services for Nuclear and Conventional Power

Inspection and Testing Services for Nuclear and Conventional Power

The services and related activities are provided on a range of nuclear and conventional power and process plant, equipment and service contracts covering electrical, mechanical, control and instrumentation, and civil engineering disciplines.

United Kingdom-Gloucestershire: Technical inspection and testing services

2014/S 031-050116

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Magnox Limited
Berkeley Centre
For the attention of: Pauline Mackemsley
GL13 9PB Gloucestershire
UNITED KINGDOM
Telephone: +44 1453813812
E-mail: pauline.z.mackemsley@magnoxsites.com
Fax: +44 1453813654

Internet address(es):

General address of the contracting authority: http://www.magnoxsites.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Other: Nuclear power generation, decommissioning, defuelling and reprocessing
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

IQA-2013 — Inspections and Quality Assurance Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: All Magnox Ltd Sites, Sellafield Ltd Site at Sellafield and Risley, RSRL Sites including Harwell & Winfrith, LLWR Site at Drigg, Springfields Fuels (UK) Ltd, DSRL Site at Dounreay, INS Ltd and National Nuclear Laboratory Ltd.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Provision of Inspections and Quality Assurance Services to include the following key elements:
(a) evaluation and audit of Contractors’ (including all suppliers to the Employer) and potential Contractors’ QA capabilities;
(b) design verification of Contractors’ proposals against specific code or standard requirements;
(c) review of Contractors’ quality plans and mark up of proposed witness, verification and surveillance activities;
(d) carry out inspection or surveillance at agreed hold points approving work to proceed following satisfactory inspection/surveillance, initiating remedial work in accordance with the Employer’s Agent’s instructions in the event of any non-conformance or concession request.
(e) performance of surveillance of special manufacturing processes;
(f) performance of inspection and witnessing of tests;
(g) verification of progress of in-works Contractors’ activities.
(h) half-yearly reports on usage of, and spending on the contract to Company personnel
The services and related activities are provided on a range of nuclear and conventional power and process plant, equipment and service contracts covering electrical, mechanical, control and instrumentation, and civil engineering disciplines.
II.1.6)Common procurement vocabulary (CPV)

71630000, 71632000, 71730000, 71731000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Provision of Inspections and Quality Assurance Services to include the following key elements:
(a) evaluation and audit of Contractors’ (including all suppliers to the Employer) and potential Contractors’ QA capabilities;
(b) design verification of Contractors’ proposals against specific code or standard requirements;
(c) review of Contractors’ quality plans and mark up of proposed witness, verification and surveillance activities;
(d) carry out inspection or surveillance at agreed hold points approving work to proceed following satisfactory inspection/surveillance, initiating remedial work in accordance with the Employer’s Agent’s instructions in the event of any non-conformance or concession request.
(e) performance of surveillance of special manufacturing processes;
(f) performance of inspection and witnessing of tests;
(g) verification of progress of in-works Contractors’ activities.
(h) half-yearly reports on usage of, and spending on the contract to Company personnel
The services and related activities are provided on a range of nuclear and conventional power and process plant, equipment and service contracts covering electrical, mechanical, control and instrumentation, and civil engineering disciplines.
Estimated value excluding VAT:
Range: between 17 422 000 and 20 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Initial period for contracts placed under this notice will be for 3 years with a single optional year. (Total duration of contract will be 4 years).
Provisional timetable for recourse to these options:
in months: 1 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 48 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Inspections and Quality Assurance Services — North Scotland

1)Short description

Inspection and Quality Assurance Services to North Scotland, Specifically to the Dounreay Site Restoration Ltd Site at Dounreay.
2)Common procurement vocabulary (CPV)

71630000, 71632000, 71730000, 71731000

3)Quantity or scope

Provision of Inspections and Quality Assurance Services to include the following key elements:
(a) evaluation and audit of Contractors’ (including all suppliers to the Employer) and potential Contractors’ QA capabilities;
(b) design verification of Contractors’ proposals against specific code or standard requirements;
(c) review of Contractors’ quality plans and mark up of proposed witness, verification and surveillance activities;
(d) carry out inspection or surveillance at agreed hold points approving work to proceed following satisfactory inspection/surveillance, initiating remedial work in accordance with the Employer’s Agent’s instructions in the event of any non-conformance or concession request.
(e) performance of surveillance of special manufacturing processes;
(f) performance of inspection and witnessing of tests;
(g) verification of progress of in-works Contractors’ activities.
(h) half-yearly reports on usage of, and spending on the contract to Company personnel
The services and related activities are provided on a range of nuclear and conventional power and process plant, equipment and service contracts covering electrical, mechanical, control and instrumentation, and civil engineering disciplines.
Estimated value excluding VAT: 30 000 GBP
4)Indication about different date for duration of contract or starting/completion

Starting 1.1.2015. Completion 31.12.2019
5)Additional information about lots

This procurement has adopted a geographical lotting strategy in order to attract and provide opportunities to Small and Medium Sized Enterprises (SME) and enables opportunities for the supply chain to provide tenders for one or more or all lots indicated within this notice.
Lot No: 2 Lot title: Inspections and Quality Assurance Services — Scotland and Cumbria

1)Short description

Inspection and Quality Assurance Services to Scotland and Cumbria, Specifically to Sellafiled Ltd (SL) Site in Sellafield, Cumbria and Risley. Magnox Ltd (ML) sites at Hunterston A and Chapelcross. Low Lewel Waste Repository (LLWR) at Drigg, Cumbria. National Nuclear Laboratory (NNL) within Sellafield Site, Cumbria. International Nuclear Services (INS), who’s service requirements could be at any location advised by INS.
2)Common procurement vocabulary (CPV)

71630000, 71632000, 71730000, 71731000

3)Quantity or scope

Provision of Inspections and Quality Assurance Services to include the following key elements:
(a) evaluation and audit of Contractors’ (including all suppliers to the Employer) and potential Contractors’ QA capabilities;
(b) design verification of Contractors’ proposals against specific code or standard requirements;
(c) review of Contractors’ quality plans and mark up of proposed witness, verification and surveillance activities;
(d) carry out inspection or surveillance at agreed hold points approving work to proceed following satisfactory inspection/surveillance, initiating remedial work in accordance with the Employer’s Agent’s instructions in the event of any non-conformance or concession request.
(e) performance of surveillance of special manufacturing processes;
(f) performance of inspection and witnessing of tests;
(g) verification of progress of in-works Contractors’ activities.
(h) half-yearly reports on usage of, and spending on the contract to Company personnel
The services and related activities are provided on a range of nuclear and conventional power and process plant, equipment and service contracts covering electrical, mechanical, control and instrumentation, and civil engineering disciplines.
Estimated value excluding VAT: 18 710 000 GBP
4)Indication about different date for duration of contract or starting/completion

Starting 1.1.2015. Completion 31.12.2019
5)Additional information about lots

This procurement has adopted a geographical lotting strategy in order to attract and provide opportunities to Small and Medium Sized Enterprises (SME) and enables opportunities for the supply chain to provide tenders for one or more or all lots indicated within this notice.
Lot No: 3 Lot title: Inspections and Quality Assurance Services — North West England

1)Short description

Inspection and Quality Assurance Services to North West England, Specifically to Magnox Ltd (ML) sites at Wylfa, Anglesey and Trawsfynydd, Gwynedd. Springfields Fuels Ltd, Preston, Lancashire.
2)Common procurement vocabulary (CPV)

71630000, 71632000, 71730000, 71731000

3)Quantity or scope

Provision of Inspections and Quality Assurance Services to include the following key elements:
(a) evaluation and audit of Contractors’ (including all suppliers to the Employer) and potential Contractors’ QA capabilities;
(b) design verification of Contractors’ proposals against specific code or standard requirements;
(c) review of Contractors’ quality plans and mark up of proposed witness, verification and surveillance activities;
(d) carry out inspection or surveillance at agreed hold points approving work to proceed following satisfactory inspection/surveillance, initiating remedial work in accordance with the Employer’s Agent’s instructions in the event of any non-conformance or concession request.
(e) performance of surveillance of special manufacturing processes;
(f) performance of inspection and witnessing of tests;
(g) verification of progress of in-works Contractors’ activities.
(h) half-yearly reports on usage of, and spending on the contract to Company personnel
The services and related activities are provided on a range of nuclear and conventional power and process plant, equipment and service contracts covering electrical, mechanical, control and instrumentation, and civil engineering disciplines.
Estimated value excluding VAT: 780 000 GBP
4)Indication about different date for duration of contract or starting/completion

Starting 1.1.2015. Completion 31.12.2019
5)Additional information about lots

This procurement has adopted a geographical lotting strategy in order to attract and provide opportunities to Small and Medium Sized Enterprises (SME) and enables opportunities for the supply chain to provide tenders for one or more or all lots indicated within this notice.
Lot No: 4 Lot title: Inspections and Quality Assurance Services — South West England

1)Short description

Inspection and Quality Assurance Services to South West England, Specifically to Magnox Ltd (ML) sites at Oldbury and Berkeley, Gloucestershire and Hinkley Point A, Somerset. Research Sites Restoration Ltd (RSRL) sites in Harwell, Oxfordshire and Winfrith, West Dorset.
2)Common procurement vocabulary (CPV)

71630000, 71632000, 71730000, 71731000

3)Quantity or scope

Provision of Inspections and Quality Assurance Services to include the following key elements:
(a) evaluation and audit of Contractors’ (including all suppliers to the Employer) and potential Contractors’ QA capabilities;
(b) design verification of Contractors’ proposals against specific code or standard requirements;
(c) review of Contractors’ quality plans and mark up of proposed witness, verification and surveillance activities;
(d) carry out inspection or surveillance at agreed hold points approving work to proceed following satisfactory inspection/surveillance, initiating remedial work in accordance with the Employer’s Agent’s instructions in the event of any non-conformance or concession request.
(e) performance of surveillance of special manufacturing processes;
(f) performance of inspection and witnessing of tests;
(g) verification of progress of in-works Contractors’ activities.
(h) half-yearly reports on usage of, and spending on the contract to Company personnel
The services and related activities are provided on a range of nuclear and conventional power and process plant, equipment and service contracts covering electrical, mechanical, control and instrumentation, and civil engineering disciplines.
Estimated value excluding VAT: 310 000 GBP
4)Indication about different date for duration of contract or starting/completion

Starting 1.1.2015. Completion 31.12.2019
5)Additional information about lots

This procurement has adopted a geographical lotting strategy in order to attract and provide opportunities to Small and Medium Sized Enterprises (SME) and enables opportunities for the supply chain to provide tenders for one or more or all lots indicated within this notice.
Lot No: 5 Lot title: Inspections and Quality Assurance Services — South East England

1)Short description

Inspection and Quality Assurance Services to South East England, Specifically to Magnox Ltd (ML) sites at Sizewell A, Suffolk, Bradwell, Essex and Dungeness A, Kent.
2)Common procurement vocabulary (CPV)

71630000, 71632000, 71730000, 71731000

3)Quantity or scope

Provision of Inspections and Quality Assurance Services to include the following key elements:
(a) evaluation and audit of Contractors’ (including all suppliers to the Employer) and potential Contractors’ QA capabilities;
(b) design verification of Contractors’ proposals against specific code or standard requirements;
(c) review of Contractors’ quality plans and mark up of proposed witness, verification and surveillance activities;
(d) carry out inspection or surveillance at agreed hold points approving work to proceed following satisfactory inspection/surveillance, initiating remedial work in accordance with the Employer’s Agent’s instructions in the event of any non-conformance or concession request.
(e) performance of surveillance of special manufacturing processes;
(f) performance of inspection and witnessing of tests;
(g) verification of progress of in-works Contractors’ activities.
(h) half-yearly reports on usage of, and spending on the contract to Company personnel
The services and related activities are provided on a range of nuclear and conventional power and process plant, equipment and service contracts covering electrical, mechanical, control and instrumentation, and civil engineering disciplines.
Estimated value excluding VAT: 170 000 GBP
4)Indication about different date for duration of contract or starting/completion

Starting 1.1.2015. Completion 31.12.2019
5)Additional information about lots

This procurement has adopted a geographical lotting strategy in order to attract and provide opportunities to Small and Medium Sized Enterprises (SME) and enables opportunities for the supply chain to provide tenders for one or more or all lots indicated within this notice.
Lot No: 6 Lot title: Inspections and Quality Assurance Services — All Geographical Areas

1)Short description

Inspection and Quality Assurance Services to all Locations listed in Lots 1 to 5.
2)Common procurement vocabulary (CPV)

71630000, 71632000, 71730000, 71731000

3)Quantity or scope

Provision of Inspections & Quality Assurance Services to include the following key elements:
(a) evaluation and audit of Contractors’ (including all suppliers to the Employer) and potential Contractors’ QA capabilities;
(b) design verification of Contractors’ proposals against specific code or standard requirements;
(c) review of Contractors’ quality plans and mark up of proposed witness, verification and surveillance activities;
(d) carry out inspection or surveillance at agreed hold points approving work to proceed following satisfactory inspection/surveillance, initiating remedial work in accordance with the Employer’s Agent’s instructions in the event of any non-conformance or concession request.
(e) performance of surveillance of special manufacturing processes;
(f) performance of inspection and witnessing of tests;
(g) verification of progress of in-works Contractors’ activities.
(h) half-yearly reports on usage of, and spending on the contract to Company personnel
The services and related activities are provided on a range of nuclear and conventional power and process plant, equipment and service contracts covering electrical, mechanical, control and instrumentation, and civil engineering disciplines.
Estimated value excluding VAT:
Range: between 17 300 000 and 20 000 000 GBP
4)Indication about different date for duration of contract or starting/completion

Starting 1.1.2015. Completion 31.12.2015
5)Additional information about lots

This procurement has adopted a geographical lotting strategy in order to attract and provide opportunities to Small and Medium Sized Enterprises (SME) and enables opportunities for the supply chain to provide tenders for one or more or all lots indicated within this notice.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Please see Invitation to Tender Documents at the following URL: https://sharedsystems.eu-supply.com/login.asp?B=MAGN; Transaction6474 – IQA-2013 – Inspections and Quality Assurance Services.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Terms of payment will be included within the Invitation to Tender Documents at the following URL: https://sharedsystems.eu-supply.com/login.asp?B=MAGN; Transaction6474 – IQA-2013 – Inspections and Quality Assurance Services.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No specific legal form is required, however in the event of joint ventures or consortia or other groupings of legal entities, there must be acceptance of joint and several liability for the performance of any party employed under the framework.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Evidence of qualifications of the business specifically to UKAS Accredited Engineering Inspection Bodies to ISO/IEC 17020 Part A (or equivalent), with Classification to undertake Independent Inspections and Quality Assurance services in accordance with the scope of this contract. Suppliers who are working towards these qualifications will be requested to offer a demonstrable plan that indicates their milestone dates to accreditation which in all eventualities must be prior to the contract award date.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Interested parties are required to complete the prequalification questionnaire available from the Magnox CTM System. The CTM system can be found at the following URL: https://sharedsystems.eu-supply.com/login.asp?B=MAGN; Transaction6474 – IQA-2013 – Inspections and Quality Assurance Services.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Interested parties are required to complete the prequalification questionnaire available from the Magnox CTM System. The CTM system can be found at the following URL: https://sharedsystems.eu-supply.com/login.asp?B=MAGN; Transaction6474 – IQA-2013 – Inspections and Quality Assurance Services.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Interested parties are required to complete the prequalification questionnaire available from the Magnox CTM System. The CTM system can be found at the following URL: https://sharedsystems.eu-supply.com/login.asp?B=MAGN; Transaction6474 – IQA-2013 – Inspections and Quality Assurance Services.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

Transaction6474 – IQA-2013 – Inspections and Quality Assurance Services.
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2013/S 152-264803 of 7.8.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 24.3.2014 – 11:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

31.3.2014 – 11:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 31.3.2014 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 48 months.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

To receive more information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender on the following site: https://sharedsystems.eu-supply.com/login.asp?B=MAGN; Transaction6474 – IQA-2013 – Inspections and Quality Assurance Services.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Magnox Ltd
Berkeley Centre
GL13 9PB Berkeley
UNITED KINGDOM
E-mail: steven.j.lock@magnoxsites.com
Telephone: +44 1797343515
Internet address: http://www.magnoxsites.com
Fax: +44 1797343143

Body responsible for mediation procedures

London Court of Internetional Arbitration
70 Fleet Street
EC4 1EU London
UNITED KINGDOM
E-mail: lcia@lcia.org
Telephone: +44 2079367007
Internet address: http://www.lcia.org
Fax: +44 2079367008

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The dedline for lodging an appeal shall be in accordance with the provisions of regulation 32 of the Public Contract Regulations 2006 (S.I 2006 No.5).
VI.4.3)Service from which information about the lodging of appeals may be obtained

Magnox Ltd
Berkeley Centre
GL13 9PB Berkeley
UNITED KINGDOM
E-mail: steven.j.lock@magnoxsites.com
Telephone: +44 1797343515
Internet address: http://www.magnoxsites.com
Fax: +44 1797343143

VI.5)Date of dispatch of this notice:10.2.2014