Installation and Maintenance of Building Energy Management Systems

Installation and Maintenance of Building Energy Management Systems

Provision of a design, installation and maintenance service for building energy management systems (BEMS) across all of the University”s Campuses situated in Wolverhampton, Walsall and Telford.

UK-Wolverhampton: Repair and maintenance services of mechanical building installations

2013/S 116-198315

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Wolverhampton
MX Building, Camp Street
Contact point(s): Estates Management Division
For the attention of: Tony Fryer, Estates Management Surveyor
WV1 1AD Wolverhampton
UNITED KINGDOM
Telephone: +44 1902321936
E-mail: a.j.fryer@wlv.ac.uk

Internet address(es):

General address of the contracting authority: http://www.wlv.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/wolverhamptonuni

Further information can be obtained from: University of Wolverhampton
MX Building, Camp Street
Contact point(s): Estates Management Division
For the attention of: Steve Cocks, Energy Manager
WV1 1AD Wolverhampton
UNITED KINGDOM
Telephone: +44 1902321185
E-mail: s.cocks@wlv.ac.uk
Internet address: http://www.wlv.ac.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

13/12: Design, Installation and Maintenance of Building Energy Management Systems.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code UKG35

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Provision of a design, installation and maintenance service for building energy management systems (BEMS) across all of the University”s Campuses situated in Wolverhampton, Walsall and Telford.
II.1.6)Common procurement vocabulary (CPV)

50712000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

A four year term contract.
Estimated value excluding VAT:
Range: between 400 000 and 500 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 1.10.2013. Completion 30.9.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

To be agreed.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

30 days from receipt of invoice.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Applicants MUST complete a Pre-Qualification Questionnaire (PQQ) and return it by the due date and time. Questionnaires can ONLY be obtained by registering a formal Expression of Interest in the project via the University”s In-Tend e-procurement website (http://in-tendhost.co.uk/wolverhamptonuni/). Completed PQQ”s and accompanying supplementary information should be returned in accordance with the conditions detailed therein.

III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants are required to have Trend Technology Centre accreditation and to be Trend IQ Assured. Applicants should also be Cylon Systems Integrator Approved.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: see Pre-Qualification Questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
see Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: On the basis of the information from the completed Pre-Qualification Questionnaire including; professional and technical resources and capability; previous relevant experience; financial and economic standing; service level/quality assurance; Health and Safety, Environmental and Equal Opportunities Policies and procedures; understanding of requirements and compliance with instructions.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

Lowest price
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

13/12
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

15.7.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: Recurring term contract to be re-tendered at three or four year intervals.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Director of Corporate Governance
University of Wolverhampton, MA Building, Wulfruna Street
WV1 1LY Wolverhampton
UNITED KINGDOM
Telephone: +44 1902322620

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Within 10 days of notification of tender short list.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:14.6.2013

Requirement: Building Energy Management Systems