Installation and maintenance of disabled adaptations

Installation and maintenance of disabled adaptations

London Borough of Hackney UK-London: building alteration work

2012/S 19-030973

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Hackney
Town Hall, Mare Street, Hackney
For the attention of: Procurement Admin
E8 1EA London
UNITED KINGDOM
Telephone: +44 2083563448
E-mail: procurement.admin@hackney.gov.uk

Internet address(es):

General address of the contracting authority: www.hackney.gov.uk

Further information can be obtained from: Hackney Homes
Documents should be downloaded form the Internet address defined below
UNITED KINGDOM
E-mail: john.newton@hackneyhomes.org.uk
Internet address: http://www.hackney.gov.uk/f-tenders-828.htm

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Hackney Homes
Documents should be downloaded form the Internet address defined below
UNITED KINGDOM
E-mail: john.newton@hackneyhomes.org.uk
Internet address: http://www.hackney.gov.uk/f-tenders-828.htm

Tenders or requests to participate must be sent to: Hackney Homes
Christopher Addison House, 72 Wilton Way
For the attention of: John Newton, Head of Procurement
E8 1BJ Hackney
UNITED KINGDOM
E-mail: john.newton@hackneyhomes.org.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Installation and maintenance of disabled adaptations.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: London Borough of Hackney.
NUTS code UKI12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 8 000 000 and 12 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Works will cover disabled adaptation building work following recommendation and specification by a suitably qualified occupational therapist (either employed/supplied by the Authority or by a provider appointed to lot 1). The Authority seeks to appoint specialist experienced providers with an evidenced track record of delivering disabled adaptations works (the works), to a framework agreement of four (4) years duration, comprising of two (2) lots of adaptation works. The provider(s) will work in close partnership with and alongside Hackney Homes and the Authoritys Health and Community Services Directorate.
The Authority also seeks to secure occupational therapy assessment support from at least one (1) provider appointed to lot 1. The Authority is in the process of recruiting occupational therapists but in the interim may require a successful provider to receive between five (5) to ten (10) cases per month which require an occupational therapy assessment and therefore the supply of a suitably qualified occupational therapist. Occupational therapists employed/used by a successful provider must be registered with the Health Professions Council and have a current (within 3 years) enhanced CRB certificate in place; and have the following qualifications:
(Post 1986) Bachelor of Science (BSc) in Occupational Therapy.
(Prior to 1986) Diploma of the College of Occupational Therapists.
Lot 1.
Installation and maintenance of internal and external rails, alterations to steps, doorways and thresholds, to bathrooms and showers, toilets, kitchens, ramps and other various bespoke disabled adaptations. Providers appointed to this Lot will also be encouraged to provide and undertake occupational therapy assessments if required on an ad-hoc basis through the employment of qualified occupational therapists via a basket rate payment arrangement (inclusive of all items defined in the basket description). The Authority seeks to shortlist six (6) Bidders to receive the tender documentation and intends to award to three (3) contractors.
Lot 2.
Installation, 365 day/24 hour/7 day repair service, biannual servicing, removal, storage and recycling of, stair lifts, through floor lifts, step lifts, ceiling track hoists, and installation of other specialist lifts, with associated electrical works including examining and testing to all electrical appliances in accordance with the Health and safety executives portable appliance testing (PAT) and other electrical requirements. The Authority seeks to shortlist five (5) bidders to receive the tender documentation and intends to award to one (1) contractor.
II.1.6)Common procurement vocabulary (CPV)

45262700, 33196200, 45453100, 45330000, 45332400

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

It is envisaged that the majority of major adaptations will be carried out in lot 1, which includes level access and over bath showers installations via a basket rate arrangement (inclusive of all items defined in the basket description). There is an annual total adaptations budget for 2011-12 of c. 1 600 000 GBP for council stock, and c. 800 000 GBP for adaptations to private sector properties. Private sector works may be allocated to lot 1 and 2 contractors, but this will be subject to the needs of the Private Sector Housing Service within the Councils Housing Directorate.
As an indication only (there is no minimum guaranteed levels of works), the approximate number of minor and major works carried out 2010-11 in Hackney local authority properties was 450.
Historical information on type, volume and value of these works is provided in the pre-qualification questionnaire documentation.
The Contract will be managed by Hackney Homes. Hackney Homes works with the Authoritys Health and Community Services Directorate (The Social Care Agency) to deliver adaptation services for disabled people of all ages. The disabled adaptation service will help disabled people with a range of disabilities make the most of their abilities and to remain as independent as possible with and around their own homes. The Authority is seeking to deliver efficient, effective and timely services with all partner agencies involved in the disabled adaptation process while ensuring a high quality service and a high standard of customer satisfaction.
The Provider is expected to achieve an end to end time for major works of 6 weeks and 7 days for minor works from receipt of order to completion of works. These performance targets are regularly reviewed and amended in an effort to ensure service delivery is continually improving.
It is envisaged that the appointed contractors will also be required to install items defined in lots 1 and 2 and undertake associated works to private sector (including Registered Social Housing Landlord) tenants and homeowners eligible for private sector disabled facilities grants administered by the private sector housing division and their specialist contractor.
Historical information on frequency and value of these works is provided the pre-qualification questionnaire documentation.
Estimated value excluding VAT:
Range: between 8 000 000 and 12 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Major and minor adaptation works

1)Short description

Installation and maintenance of internal and external rails, alterations to steps, doorways and thresholds, to bathrooms and showers, toilets, kitchens, ramps and other various bespoke disabled adaptations. Providers appointed to this lot will also be encouraged to provide and undertake occupational therapy assessments if required on an ad hoc basis through the employment of qualified occupational therapists via a basket rate payment arrangement (inclusive of all items defined in the basket description). The Authority intends to shortlist 6 providers to receive the tender documentation and intends to award to three (3) contractors.
2)Common procurement vocabulary (CPV)

45262700, 33196200, 45262700, 45453100, 45330000, 45332400

3)Quantity or scope

It is also envisaged that the majority of major adaptations will be carried out in this lot, which includes level access and over bath showers installations via a basket rate arrangement (inclusive of all items defined in the basket description). Historical annual spend for this lot is c. 1 800 000 GBP, with 450 000 GBP funded from disabled facilities grant. No minimum spend is guaranteed.
Estimated value excluding VAT:
Range: between 1 500 000 and 2 200 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

The Authority also seeks to secure occupational therapy assessment support from at least one provider appointed to lot 1. The Authority is in the process of recruiting occupational therapists but in the interim it may need that provider to receive between 5 and 10 cases per month cases requiring an occupational therapy assessment. Occupational therapists used by the appointed provider must have a degree or diploma qualification in occupational therapy as set out in the PQQ documentation.
Lot No: 2 Lot title: Installation and maintenance of StairLifts and other specialist equipment

1)Short description

Installation, 365 day 24/7 repairs, biannual servicing, removal, storage and recycling of, stair lifts, through floor lifts, step lifts, ceiling track hoists, and installation of other specialist lifts, with associated electrical works including examining and testing to all electrical appliances in accordance with the health and safety executives portable appliance testing (PAT) and other electrical requirements.
The Authority seeks to shortlist five (5) bidders to receive the tender documentation and intends to award to one (1) contractor.
2)Common procurement vocabulary (CPV)

45262700, 33196200, 45262700, 45453100, 44115600

3)Quantity or scope

Estimated value excluding VAT:
Range: between 20 000 and 300 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Details about any deposits, guarantees or bonds required by the Authority will be set out in the contract documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details of any financing conditions or payment arrangements will be as set out in the contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability. If the selected contractors bid as a consortium, they will be expected to form a legal entity in order to enter into a contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Under this programme the contractors (and their supply chain if necessary) will be required to actively participate in the achievement of social and/or environmental policy objectives relating to recruitment and training and supply chain initiatives. Accordingly contract performance conditions may relate in particular to social and environmental considerations.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Contractors will be required e to confirm that none of the conditions set out in Regulation 23 of the UK Public Contracts Regulations 2006 (S.I. 2006:5) apply to their organisation or expression of interest, as set out below:
a) Is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) Is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) Has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) Has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) Has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) Has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) Is guilty of serious misrepresentation in supplying the information required under this section or has not supplied such information;
(h) Has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) Has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) Has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European communities;
(k) Has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Contractors will be required to complete a Tendering Questionnaire consistent with the provision of Directive 2004/18/EC. The pre-qualification questionnaire is available from the address set out at I above and must be returned to that address by the date stated in IV.3.4.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Applicants will be required to complete a Tendering Questionnaire consistent with the provision of Directive 2004/18/EC. The pre-qualification questionnaire is available from the address set out at I above and must be returned to that address by the date stated in IV.3.4.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

HPS/HH/0072
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 28.2.2011
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

28.2.2012
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Place:

Hackney procurement section at Keltan House E8 4RU.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3-3.5 years.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:25.1.2012