Installation of LED Luminaries

Installation of LED Luminaries

Derbyshire County Council is currently seeking an organisation to deliver a long term energy and future maintenance saving of their street lighting stock by investing in LED luminary technology.

United Kingdom-Matlock: Installation services (except software)

2015/S 141-259031

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Derbyshire County Council
County Hall
Contact point(s): Procurement and Systems Team
For the attention of: Nicola Wood
DE4 3AG Matlock
Telephone: +44 1629536285

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local agency/office

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Derbyshire Dales District Council
Town Hall
DE4 3NN Matlock

Bolsover District Council
The Arc
S43 4JY Bolsover

Erewash Borough Council
Town Hall
NG10 1HU Long Eaton

Chesterfield Borough Council
Town Hall, Rose Hill
S40 1LP Chesterfield

North East Derbyshire District Council
Council House, Saltergate
S40 1LF Chesterfield

Amber Valley Borough Council
Town Hall
DE11 0AH Ripley

South Derbyshire District Council
Civic Offices, Civic Way
DE11 0AH Swadlincote

High Peak Borough Council
Buxton Town Hall
SK17 6EL Buxton

Staffordshire Moorland District Council
Moorlands House, Stockwell Street
ST13 6HQ Leek

Peak District National Park Authority
Aldern House, Baslow Road
DE45 1AE Bakewell

Chesterfield Royal Hospital NHS Foundation Trust
S44 5BL Chesterfield

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

CTP 727 Installation of LED Luminaries.

II.1.2)Type of contract and location of works, place of delivery or of performance

Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities

NUTS code UKF1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 10

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT: 24 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Derbyshire County Council is currently seeking an organisation to deliver a long term energy and future maintenance saving of their street lighting stock by investing in LED luminary technology and is looking to install approximately 68 000 residential route LED luminaries over a 4 year period within the geographical area of Derbyshire, excluding Derby City. Subject to funding this may be extended to include a further 20 000 strategic routed LED luminaries over the same period.

II.1.6)Common procurement vocabulary (CPV)

51000000, 34928500, 31527210

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Technical Specification. Weighting 70

2. Price. Weighting 30

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 18.8.2015 – 13:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

19.8.2015 – 11:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up


IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 180 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 19.8.2015 – 11:00



Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Senior Officers of the Council.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Derbyshire County Council
County Hall
DE4 3AG Matlock
Telephone: +44 1629536870

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Derbyshire County Council will operate a minimum of 10 calender days standstill period at the point of information on the award of the contract is communicated to the relevant economic operators.
Debriefing by the Council shall be in accordance with the Public Contracts Regulation 2006 (as amended) (the regulations) such information should be requested from the addressee in section 1.1 if an appeal regarding the award of the contract has not been successfully resolved the regulations provide for aggrieved parties who are of the opinion that they have been harmed or are at risk of harm by a breach of the regulations, to take action in the High Court (England, Wales and Northern Ireland) Any such action must be brought promptly (generally within 3 months).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: