Insurance and Claims Handling Services

Lot 1: material damage, Lot 2: terrorism, Lot 3: casualty, Lot 4: Motor Fleet, Lot 5: engineering insurance/inspection, Lot 6: personal accident and business travel.

UK-Giffnock: Insurance services

2013/S 004-004409

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

East Renfrewshire Council
Corporate Procurement, Eastwood HQ, Eastwood Park,
For the attention of: May Harvey
G46 6UG Giffnock
UNITED KINGDOM
Telephone: +44 1415773669
E-mail: may.harvey@eastrenfrewshire.gov.uk
Fax: +44 1415773389

Internet address(es):

General address of the contracting authority: http://www.eastrenfrewshire.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00183

Further information can be obtained from: East Renfrewshire Council
Corporate Procurement, Eastwood HQ, Eastwood Park,
For the attention of: May Harvey
G46 6UG Giffnock
UNITED KINGDOM
Telephone: +44 1415773669
E-mail: may.harvey@eastrenfrewshire.gov.uk
Fax: +44 1415773389
Internet address: http://www.eastrenfrewshire.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Documents available for downloading, see Additional Information
UNITED KINGDOM
Telephone: +44 1415773669
Fax: +44 1415773389
Internet address: http://www.eastrenfrewshire.gov.uk

Tenders or requests to participate must be sent to: Completed offers are to be returned electronically
UNITED KINGDOM
Telephone: +44 1415773669
Fax: +44 1415773389
Internet address: http://www.eastrenfrewshire.gov.uk

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Provision of Insurance and Claims Handling Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 6: Financial services a) Insurances services b) Banking and investment services
Main site or location of works, place of delivery or of performance: East Renfrewshire Council boundaries.
NUTS code UKM35

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The council is looking to arrange annual insurance cover for the following areas
— Lot 1: material damage,
— Lot 2: terrorism,
— Lot 3: casualty,
— Lot 4: Motor Fleet,
— Lot 5: engineering insurance/inspection,
— Lot 6: personal accident and business travel.
Tenderers can submit an offer for one Lot, various Lots or all Lots.

II.1.6)Common procurement vocabulary (CPV)

66510000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Annual insurance cover to be provided for a period of 3 years with optional extension periods of 2 x 12 months.
Contract value will be dependant on insurance premiums, claims history and asset details are included within the tender documentation. The value of last years spend was GBP730740.53

II.2.2)Information about options

Options: yes
Description of these options: Initial contract term of 36 months with optional extension period of 2 x 12 months.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Material damage

1)Short description

Physical loss of or damage to the Property insured caused by an insured peril.

2)Common procurement vocabulary (CPV)

66510000

3)Quantity or scope

Full details of claims history and assets are included within the tender documentation.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Terrorism

1)Short description

Basis of Cover
As per Property Damage / Business Interruption / All Risks / Works in Progress / Computers tender information.

2)Common procurement vocabulary (CPV)

66510000

3)Quantity or scope

Full details of claims history and assets are included within the tender documentation.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: Casualty

1)Short description

Basis of Cover Required
Indemnity against legal liability to pay damages and claimants costs and expenses in respect of death, injury illness or disease (including mental injury anguish or shock) sustained by any employee of the assured and arising out of and in the course of such employment and caused during the Period of Insurance.
Cover to include defence costs incurred with the Insurers’ written consent.

2)Common procurement vocabulary (CPV)

66510000

3)Quantity or scope

Full details of claims history and assets are included within the tender documentation.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 4 Lot title: Motor Fleet

1)Short description

Cover Required.
Legal liability for death of or injury to third parties or damage to third party property.
Loss of or damage to insured vehicles by accidental means including malicious damage by any person, fire, theft or attempted theft.

2)Common procurement vocabulary (CPV)

66510000

3)Quantity or scope

Full details of claims history and assets are included within the tender documentation.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 6 Lot title: Personal accident and business travel

1)Short description

PA Cover – Accidental Bodily Injury including Bodily Injury resulting from unavoidable exposure to severe weather conditions sustained by the Insured Person during the Period of Insurance and in the Effective Time which within 2 years results in death, disablement or the incurring of medical expenses.
Business Travel
Cover – Payment for loss or damage to personal belongings, business equipment or money, expenses for medical treatment and associated costs, reimbursement of cancellation costs, legal expenses and indemnity in respect of legal liability as more particularly described in the individual sub-sections.

2)Common procurement vocabulary (CPV)

66510000

3)Quantity or scope

Full details of claims history and assets are included within the tender documentation.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 5 Lot title: Engineering insurance/inspection

1)Short description

Engineering Inspection
Limit of Indemnity
GBP 250,000 Sudden and Unforeseen Damage
Hired –In Plant
Cover – Legal Liability under the terms of a hiring agreement or otherwise to pay compensation for loss of or damage to the Plant and Equipment and continuing hire charges.

2)Common procurement vocabulary (CPV)

66510000

3)Quantity or scope

Full details of claims history and assets are included within the tender documentation.

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Jointy and serverally liable.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As stated in tender documentation.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As stated in tender documentation.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: as stated in tender documenation

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
As stated in tender documentation.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

F 13 526

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

12.2.2013 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: December 2015.

VI.2)Information about European Union funds

VI.3)Additional information

To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/RANU9J95P7

If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0845 270 7050 or email helpdesk@delta-esourcing.com.

(SC Ref:249939)

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

East Renfrewshire Council
Eastwood Park Head Quarters
G46 6UG Giffnock
UNITED KINGDOM
E-mail: diane.pirie@eastrenfrewshire.gov.uk
Telephone: +44 1415773676
Internet address: www.eastrenfrewshire.gov.uk
Fax: +44 1415773389

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

3.1.2013