Insurance claims database system
To Purchase a software system to record, manage and externally house the data for insurance claims in respect of Cheshire West and Chester Council and Cheshire East Council and all the legacy district councils claims that continue to be managed by these authorities.
UK-Chester: software package and information systems
2012/S 141-236227
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
Cheshire West and Chester Borough Council
Procurement, HQ, 58 Nicholas Street
For the attention of: Mrs Ann Hope
CH1 2NP Chester
UNITED KINGDOM
Telephone: +44 1244972369
E-mail: ann.hope@cheshirewestandchester.gov.uk
Internet address(es):
General address of the contracting authority: www.cheshirewestandchester.gov.uk
Section II: Object of the contract
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Within the Boundaries of Cheshire West and Chester and Chester East Unitary Authorities.
NUTS code UKD
To Purchase a software system to record, manage and externally house the data for insurance claims in respect of Cheshire West and Chester Council and Cheshire East Council and all the legacy district councils claims that continue to be managed by these authorities. The current database holds in excess of 70 000 records made up of 57 % insurance claims and 43 % health & safety accident reports. The current database will need to be migrated as part of this contract. The new provider will have to ensure that all data is hosted and processed within the EEA or in a country considered safe by the Information Commissioner (a list of safe countries is published on www.ico.gov.uk). The USA may be considered if the relevant state has signed up to the US “Safe Harbor Scheme”.
48000000
Estimated value excluding VAT: 300 000 GBP
Description of these options: 2 x 1 year option to extend the contract. This extension may be exercised at the end of the initial contract period 31.03.18.
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)
Number of possible renewals: 2
Section III: Legal, economic, financial and technical information
Description of particular conditions: As stated in tender documents.
(a) Is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) Is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) Has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) Has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) Has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) Has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) Is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) Has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) Has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) Has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
All applicants will be required to complete a pre-qualification questionnaire and will be subjected to financial checks from an outside agency.
All applicants will need to be registered under the Data Protection Act 1998 and that data is stored and processed within the EEA.
Information and formalities necessary for evaluating if requirements are met:
As stated in tender document.
As stated in tender documents.
Section IV: Procedure
Objective criteria for choosing the limited number of candidates: Envisaged minimum number 3. Objective criteria for choosing the limited number of candidates: The objective of the selection process is to assess the responses to the pre-qualification questionnaire (PQQ) and to select a minimum of 3 candidates to proceed to the next stage of the procurement (invitation to tender). For a candidate to be shortlisted they must not fail any of the pass / fail questions. Full details are stated in the PQQ.
Section VI: Complementary information
Estimated timing for further notices to be published: 5 Years or at 6 or 7 years if options to extend are taken up
This contract is being procured using an e-tendering system called The Chest. If you are not currently registered, go to the following and click the “Register Free” box: https://www.thechest.nwce.gov.uk/procontract/supplier.nsf/frm_home.
If you go to https://www.thechest.nwce.gov.uk/procontract/supplier.nsf/frm_opportunity_search.
You will be able to search via the “Organisation” drop down menu for Cheshire West and Chester tenders. Select this particular opportunity from the list and register interest; you will then be able to find further information and access the pre-qualification questionnaire and accompanying Instructions / Guidance Notes.
The Closing Date for receipt of PQQ submissions via “The Chest” is on 24.8.2012 (12:00). You are advised to express an interest and subsequently access and start your PQQ as soon as possible so as to allow yourself sufficient time to complete the PQQ and meet the deadline, which is absolute. Once the closing date has passed, the evaluation panel will decide which candidates are to be taken forward to the Invitation to Tender stage. It is estimated that this decision will not be made until 10.09.12. The Guidance Notes provided with the PQQ document on The Chest show an estimated timetable to assist you. Overall, the pre-qualification questionnaire and possible subsequent tender documents (if you pass this stage) are available to download from “The Chest”. It is your responsibility to download the pre-qualification document from “The Chest”. Please do not call the Procurement department to find out initial details of this opportunity – all instructions and details of this opportunity will be found in the PQQ pack once you have accessed it. Any clarification questions must be raised via “The Chest” in the Questions and Answers section. Any notifications regarding this opportunity will be issued via “The Chest”. It is your responsibility to check “The Chest” to be aware of any updates.
Royal Courts of Justice
Strand
WC2A 2LL London
UNITED KINGDOM
Any appeal during this period shall be addressed to:
The Head of Legal and Democratic Services Cheshire West and Chester Borough Council, 58 Nicholas Sttreet Chester, Cheshire CH1 2NP, UNITED KINGDOM.
If the appeal is not successfully resolved contractors may commence legal action for breach of duty in the High Court in accordance with Regulation 47.
VI.5)Date of dispatch of this notice:23.7.2012