Insurance Contract Tender 2013
East Lindsey District Council is looking for insurance company services in respect of the following: Public Liability Employers Liability Professional Indemnity Fidelity Guarantee Officials Indemnity Property Insurance All Risks Business Interruption Computer Insurance.
UK-Spalding: Insurance services
2013/S 003-003289
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
South Holland District Council
Council Offices Priory Way
Contact point(s): Insurance Officer
PE11 2XE Spalding
UNITED KINGDOM
Telephone: +44 1775764797
E-mail: insurance@compasspointbusiness.co.uk
Internet address(es):
General address of the contracting authority: www.sholland.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Insurance Contract Tender 2013 and associated claims handling services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 6: Financial services a) Insurances services b) Banking and investment services
Main site or location of works, place of delivery or of performance: Council Offices, Priory Way, Spalding, Lincolnshire, PE11 2XE.
NUTS code UKF30
Service category No 6: Financial services a) Insurances services b) Banking and investment services
Main site or location of works, place of delivery or of performance: Council Offices, Priory Way, Spalding, Lincolnshire, PE11 2XE.
NUTS code UKF30
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
East Lindsey District Council is looking for insurance company services in respect of the following: Public Liability Employers Liability Professional Indemnity Fidelity Guarantee Officials Indemnity Property Insurance All Risks Business Interruption Computer Insurance Motor Insurance Engineering Inspection Services and associated claims handling. This notice is for insurance contracts and not the services of an insurance intermediary.
II.1.6)Common procurement vocabulary (CPV)
66510000, 66516000, 66515200, 66516500, 66514110, 66513100, 66515410, 66519200
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots
This contract is divided into lots: yes
Tenders may be submitted for one or more lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
Options: yes
Description of these options: A minimum of one year duration – offers of longer term agreements for three years, three plus two years, will be considered.
Description of these options: A minimum of one year duration – offers of longer term agreements for three years, three plus two years, will be considered.
II.2.3)Information about renewals
This contract is subject to renewal: yes
Number of possible renewals: Range: between 1 and 5
Number of possible renewals: Range: between 1 and 5
II.3)Duration of the contract or time limit for completion
Starting 4.5.2013. Completion 3.5.2014
Information about lots
Lot No: 1 Lot title: Combined Liability Insurance Services
1)Short description
Liability Insurance Services
2)Common procurement vocabulary (CPV)
66516000
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Property Insurance Services
1)Short description
Property
2)Common procurement vocabulary (CPV)
66515200
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Legal Expenses (ULR)
1)Short description
Uninsured Loss Recovery
2)Common procurement vocabulary (CPV)
66513100
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Motor Insurance Services
1)Short description
Motor Insurance
2)Common procurement vocabulary (CPV)
66514110
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 5 Lot title: Financial Loss Services
1)Short description
Fidelity Guarantee.
2)Common procurement vocabulary (CPV)
66512100, 66515410
3)Quantity or scope
Estimated value excluding VAT:
Range: between 1 500 and 26 000 GBP
Range: between 1 500 and 26 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 6 Lot title: Engineering Inspection Services
1)Short description
Engineering Inspection
2)Common procurement vocabulary (CPV)
66519200
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 7 Lot title: Financial Loss Services
1)Short description
Professional Indemnity
2)Common procurement vocabulary (CPV)
66515410
3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Not Applicable.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
This tender is open to insurance companies and their nominated claims handlers who must be licensed to transact insurance business in the categories listed in II.1.6. Insurance Companies must be able to demonstrate a high degree of financial stability and be willing to submit their last three years report and accounts. Reference to recognised Credit Agencies will be completed in support of this aspect. Theawarding Council will pay all premiums direct to insurers.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: 1. Insurers should be recognised and authorised to write the classes of business listed above in accordance with all relevant legislation. A certificate issued by the relevant authority of the member state,indicating the types of activity they are competent to enagage in may be required.
2. English Law will apply during the negotiations held prior to the award of the insurance contracts, the contracts themselves and their performance.
3. Potential Suppliers may be asked to produce a certificate issued by the appropriate insurance regulatory Authority indicating the types of insurance the insurers are authorised to provide and must comply with the Department For Business, Enterprise and Regulatory Reform. 4. is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
5. is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangements with creditors or of any other similar proceedings under national laws and regulations.
6. has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of the offence concerning his professional conduct;
7. has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate; 8 has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority.
9. has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
10. is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
11 has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA 12 has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article
3(1) of Council Joint Action 98/742/JHA3 respectively;
13. has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities; 14 has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
2. English Law will apply during the negotiations held prior to the award of the insurance contracts, the contracts themselves and their performance.
3. Potential Suppliers may be asked to produce a certificate issued by the appropriate insurance regulatory Authority indicating the types of insurance the insurers are authorised to provide and must comply with the Department For Business, Enterprise and Regulatory Reform. 4. is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
5. is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangements with creditors or of any other similar proceedings under national laws and regulations.
6. has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of the offence concerning his professional conduct;
7. has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate; 8 has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority.
9. has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
10. is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
11 has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA 12 has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article
3(1) of Council Joint Action 98/742/JHA3 respectively;
13. has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities; 14 has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: If requested suppliers must provide evidence of the suppliers last three years experience in writing the classes of business refered to for Local Authorities. Current Standard & Poors, or equivalent rating agency, financial assessment. Suppliers may be requested to provide published and maangement accounts in support of the above.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
Evidence of the the educational and professional qualifications of the of the supplier, its staff and the persons responsible for providing the services.
Minimum level(s) of standards possibly required:
Chartered Insurer.
Evidence of the the educational and professional qualifications of the of the supplier, its staff and the persons responsible for providing the services.
Minimum level(s) of standards possibly required:
Chartered Insurer.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: The suppliers must be authorised to carry on business in the relevant classes of insurance contracts as listed in this contract notice in accordance with the provisions of the Insurance Companies Act 1982 and modifications thereof as well as the requirments of the Financial Services Authority or equivalent. The tender is open to insurance companies who are licenced to provide the insurance required either in the UK or ECmember state of domicile.
Reference to the relevant law, regulation or administrative provision: The suppliers must be authorised to carry on business in the relevant classes of insurance contracts as listed in this contract notice in accordance with the provisions of the Insurance Companies Act 1982 and modifications thereof as well as the requirments of the Financial Services Authority or equivalent. The tender is open to insurance companies who are licenced to provide the insurance required either in the UK or ECmember state of domicile.
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) yes
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) yes
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 3: and maximum number 10
Objective criteria for choosing the limited number of candidates: Market Availability – All preselected candidates will be issued a copy of the ITT. Any insurer who registers an interest via email will be provided with a copy of the ITT.
Objective criteria for choosing the limited number of candidates: Market Availability – All preselected candidates will be issued a copy of the ITT. Any insurer who registers an interest via email will be provided with a copy of the ITT.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
SHDC Insurance Contract Tender 2013.
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
12.2.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
13.2.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3 years.
Estimated timing for further notices to be published: 3 years.
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The following insurer’s have been preselected but this does not preclude other Insurance Companies from requesting participation: Aviva London UK; Zurich Financial Services Farnborough UK; Chartis Manchester UK; Travelers Insurance Company Redhill UK; QBE Leeds, Markel Leeds UK, Aspen Insurance Company UK London; Ecclesiastical Insurance Company Manchester ; Bureau Veritas Manchester; HSB Haughton Manchester; Amlin@Lloyds London; ACE Leeds; MAPS Southport ; Allianz Leeds; Liverpool ACE Leeds Chaucer@Lloyds The tender is for insurance contracts provided by insurance companies or providers of Engineering Inspection Services and not for the services of an insurance intermediary. Please note that any insurer or provider of Engineering Inspections services that has exclusive arrangements with any broker/agent is still required to respond to this advertisement.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
South Holland District Council
Council Offices Priory Way
PE11 2XE Spalding
UNITED KINGDOM
Telephone: +44 1775764797
Internet address: www.sholland.gov.uk
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: This authority will incorporate a minimum 10 calender day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into.
Applicants have 2 working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period.
Such additional information should be requested from the address in 1.1 if an appeal regarding the award of a contract has not been successful resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.
Applicants have 2 working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period.
Such additional information should be requested from the address in 1.1 if an appeal regarding the award of a contract has not been successful resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
2.1.2013