Insurance Services for Hertsmere Borough Council

Insurance Services for Hertsmere Borough Council

Public Liability; Officials Indemnity; Employer Liability; Libel And Slander; General Fleet Motors; Engineering insurance; Fidelity Guarantee; Personal Accident; Public Health; Engineering Inspection;
Refuse Fleet Insurance; Property – Building, contents, Computers; Elstree Film Studio – Property Owners.

UK-Borehamwood: Insurance services

2013/S 085-144265

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hertsmere Borough Council
Civic Offices
Contact point(s): Procurement
For the attention of: Andrew Harper
WD6 1WA Borehamwood
UNITED KINGDOM
Telephone: +44 2082072277
E-mail: andrew.harper@hertsmere.gov.uk

Internet address(es):

General address of the contracting authority: www.hertsmere.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Insurance Services
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 6: Financial services a) Insurances services b) Banking and investment services
NUTS code UKH23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Insurance services. Insurance Services
II.1.6)Common procurement vocabulary (CPV)

66510000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Public Liability;
Officials Indemnity;
Employer Liability;
Libel And Slander;
General Fleet Motors;
Engineering insurance;
Fidelity Guarantee;
Personal Accident;
Public Health;
Engineering Inspection;
Refuse Fleet Insurance;
Property – Building, contents, Computers;
Elstree Film Studio – Property Owners.
Estimated value excluding VAT: 1 200 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Dependent upon the lot, pricing will be sought for 1, 3 and 5 years.
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.8.2013. Completion 31.7.2018

Information about lots

Lot No: 1 Lot title: Liability

1)Short description

:iability Insurance
2)Common procurement vocabulary (CPV)

66510000

3)Quantity or scope

As detailed in the tender documents
Estimated value excluding VAT: 380 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Bids will be requested for 3 and 5 years
Lot No: 2 Lot title: Property

1)Short description

Property Insurance
2)Common procurement vocabulary (CPV)

66510000

3)Quantity or scope

As detailed in the tender documents
Estimated value excluding VAT: 180 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Pricing will be requested for 3 and 5 years
Lot No: 3 Lot title: Motor Fleet (Non Refuse)

1)Short description

Motor Fleet – non refuse
2)Common procurement vocabulary (CPV)

66514110

3)Quantity or scope

As detailed in the tender documents
Estimated value excluding VAT: 50 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Pricing will be requested for 1, 3 and 5 years
Lot No: 4 Lot title: Motor Fleet (Refuse)

1)Short description

Refuse Fleet Insurance
2)Common procurement vocabulary (CPV)

66514110

3)Quantity or scope

As detailed in the tender documents
Estimated value excluding VAT: 450 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Pricing will be requested for one, three and five years
Lot No: 5 Lot title: Personal Accident Insurance

1)Short description

Personal Accident Insurance
2)Common procurement vocabulary (CPV)

66510000

3)Quantity or scope

As detailed in the tender documentation
Estimated value excluding VAT: 20 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Pricing will be requested for three and five years
Lot No: 6 Lot title: Engineering Insurance

1)Short description

Engineering Insurance
2)Common procurement vocabulary (CPV)

66510000

3)Quantity or scope

As detailed in the tender documents
Estimated value excluding VAT: 50 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Pricing will be requested for three and five years
Lot No: 7 Lot title: Property – Elstree Film Studios

1)Short description

Property Insurance for Elstree Film Studios
2)Common procurement vocabulary (CPV)

66510000

3)Quantity or scope

As detailed in the tender documents
Estimated value excluding VAT: 120 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Pricing will be requested for three and five years

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed in the tender document
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: Standard and Poors XXXXXX
III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
As detailed in the tender documents.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

14.6.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 60 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Hertsmere Borough Council has moved to a new way of e-Tendering and worked closely with the County, other Districts and Partners to create a joint procurement website called Supply Hertfordshire. This website is supported by BiP Solutions who provide a system called Delta-ets which is the background platform to Supply Hertfordshire.
Step 1: Registering with Supply Hertfordshire
To participate in this tender you will need to go into http://supplyhertfordshire.g2b.info/hpf/ and register, thereafter you will be issued with a USERNAME and PASSWORD. (If you have already registered with Delta-ets or Supply Hertfordshire, please follow the link above where you can log on using your existing username and password. If you have registered and have forgotten your Username and Password, please click on the forgotten password link below the log in box.) Please keep this USERNAME and PASSWORD secure, and do not pass it to any third parties.

Step 2: Completing your Tender
To complete the Tender you will need to go into the Tenderbox area and enter the Tender Access Code 8TTT329HK5. You will then need to download the relevant Tender and complete. Please complete the information as fully as possible.
Step 3: Uploading Your Completed PQQ
Once you have completed your Tender you must then “upload” your completed response in to the Tenderbox (Tender Access Code 8TTT329HK5) no later than 12:00 on Friday 146.2013.
Please make sure you have submitted your completed Tender to the correct Tender Access Code, the Council will not be held accountable for any errors made by a tenderer in submitting your completed Tender.
If you are experiencing problems, please contact the Delta helpdesk via email at support@supplyhertfordshire.g2b.info or call +44 8452707050 Monday to Friday 9:00 am – 5:00 pm for further assistance.

To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=58086518

GO Reference: GO-2013429-PRO-4767593

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Hertsmere Borough Council
Civic Offices
WD6 1WA Borehamwood
UNITED KINGDOM
Telephone: +44 2082072277

Body responsible for mediation procedures

Hertsmere Borough Council
Civic Offices
WD6 1WA Borehamwood
UNITED KINGDOM
Telephone: +44 2082072277

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:29.4.2013