Insurance Services for Swindon Borough Council

Insurance Services for Swindon Borough Council

Provision and placement of non-life insurance services. Please note this contract is for a period up to a maximum of 5 years.

UK-Swindon: insurance services

2012/S 127-210765

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Swindon Borough Council
Civic Offices, Euclid Street,
For the attention of: Peter Greer
SN1 2JH Swindon
UNITED KINGDOM
Telephone: +44 1793464621
E-mail: pgreer@swindon.gov.uk

Internet address(es):

General address of the contracting authority: http://www.swindon.gov.uk/

Further information can be obtained from: Gallagher Heath
Focal Point, 27-35 Fleet Street
For the attention of: Victoria Bassett-Reid
SN1 1RG Swindon
UNITED KINGDOM
Telephone: +44 1793468072
E-mail: ukpublicsector@heathlambert.com
Fax: +44 1793468838
Internet address: http://www.gallagherheath.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Gallagher Heath
Focal Point 27-35 Fleet Street
For the attention of: Victoria Bassett-Reid
SN1 1RG Swindon
UNITED KINGDOM
Telephone: +44 1793468072
E-mail: ukpublicsector@heathlambert.com
Fax: +44 1793468838
Internet address: http://www.heathlambert.com

Tenders or requests to participate must be sent to: Gallagher Heath
Focal Point 27-35 Fleet Street
For the attention of: Victoria Bassett-Reid
SN1 1RG Swindon
UNITED KINGDOM
Telephone: +44 1793468072
E-mail: ukpublicsector@heathlambert.com
Fax: +44 1793468838
Internet address: http://www.heathlambert.com

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

UK Swindon – Insurance Related Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 6: Financial servicesa)Insurances services b)Banking and investment services
NUTS code UKK14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Provision and placement of non-life insurance services. Please note this contract is for a period up to a maximum of 5 years.
II.1.6)Common procurement vocabulary (CPV)

66510000, 66515200, 66513200, 66516000, 66515410, 66514110, 66519200

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Lot 1) Property: Non life insurance services.
Lot 2) Housing Properties: Non life insurance services.
Lot 3) Contract Works: Non life insurance services.
Lot 4) All risks museum: Non life insurance services.
Lot 5) Liability: Non life insurance services.
Lot 6) Financial loss: Non life insurance services.
Lot 7) Motor vehicle: Non life insurance services.
Lot 8) Engineering: Non life insurance services.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.1.2013. Completion 1.1.2018

Information about lots

Lot No: 1 Lot title: Swindon Borough Council – Insurance Related Services

1)Short description

Property: non life insurance services.
2)Common procurement vocabulary (CPV)

66510000, 66515200, 66513200, 66516000, 66515410, 66514110, 66519200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Quotations for 3 years with option to extend for a futher 2 years.
Lot No: 2 Lot title: Swindon Borough Council – Insurance Related Services

1)Short description

Housing property: non life insurance services.
2)Common procurement vocabulary (CPV)

66510000, 66515200, 66513200, 66516000, 66515410, 66514110, 66519200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Quotations for 3 years with option to extend a further 2 years.
Lot No: 3 Lot title: Swindon Borough Council – Insurance Related Services

1)Short description

Contract works: non life insurance services.
2)Common procurement vocabulary (CPV)

66510000, 66515200, 66513200, 66516000, 66515410, 66514110, 66519200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Quotations for 3 years with option to extend for a further 2 years.
Lot No: 4 Lot title: Swindon Borough Council – Insurance Related Services

1)Short description

All risks museum – non life insurance services.
2)Common procurement vocabulary (CPV)

66510000, 66515200, 66513200, 66516000, 66515410, 66514110, 66519200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Quotations for 3 years with option to extend a further 2 years.
Lot No: 5 Lot title: Swindon Borough Council – Insurance Related Services

1)Short description

Liability – non life insurance services.
2)Common procurement vocabulary (CPV)

66510000, 66515200, 66513200, 66516000, 66515410, 66514110, 66519200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Quotations for 3 years with option to extend a further 2 years.
Lot No: 6 Lot title: Swindon Borough Council – Insurance Related Services

1)Short description

Financial loss – non life insurance services.
2)Common procurement vocabulary (CPV)

66510000, 66515200, 66513200, 66516000, 66515410, 66514110, 66519200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Quotations for 3 years with an option to extend a further 2 years.
Lot No: 7 Lot title: Swindon Borough Council – Insurance Related Services

1)Short description

Motor vehicles – non life insurance services.
2)Common procurement vocabulary (CPV)

66510000, 66515200, 66513200, 66516000, 66515410, 66514110, 66519200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Quotations for 3 years with option to extend a further 2 years.
Lot No: 8 Lot title: Swindon Borough Council – Insurance Related Services

1)Short description

Engineering – non life insurance services.
2)Common procurement vocabulary (CPV)

66510000, 66515200, 66513200, 66516000, 66515410, 66514110, 66519200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Quotations for 3 years with option to extend a further 2 years.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Insurance Company, Underwriting Agency and Lloyds Underwriters where applicable.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Full name, business address, telephone number, email address and contact name.
DTI and or FSA registration numbers.
Date of formation or registration of organisation, registration number and country of registration.
An independant check of rating will be carried out.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The length of time established and supplying similar types of insurance programmes for which you are tendering.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Financial Services and Markets Act 2000, Insurance Companies Act 1982 and any other statutory modifications thereof.
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) yes
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

20.9.2012
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

21.9.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information

Risk Management Partners/QBE, Zurich Municipal, Travelers, Chubb, Lloyds of London, ACE, Allianz, HSB, RSA, Mitsui, Tokio Marine, Aspen, Liberty Mutual, Summit, Hiscox, Ocaso, Bureau Veritas, Chartis.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Swindon Borough Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek clarification from the contracting authority before the contract is entered into and decide whether or not to appeal against the decision.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:2.7.2012