Insurance Services Tender Buckinghamshire

Insurance Services Tender Buckinghamshire

Chiltern District Council.

UK-Amersham: insurance services

2012/S 160-267433

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Chiltern District Council
King George V House, King George V Road
Contact point(s): Mr Gary Martin
HP6 5AW Amersham
Telephone: +44 1494732243
Fax: +44 1494732095

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Contract for the Provision of Insurance Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 6: Financial servicesa)Insurances services b)Banking and investment services
Main site or location of works, place of delivery or of performance: Amersham, Buckinghamshire.
NUTS code UKJ13

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Provision of insurance services including (inter alia).
— property – material damage, business interruption, terrorism, theft of money, all-risks and glass,
— liability – public, officials, employers, defamation and professional negligence,
— motor – owned and hired vehicles,
— engineering – inspection, engineering and business interruption,
— miscellaneous – fidelity guarantee, land charges, personal accident, Public Health Act and computer.
Full details of the risks to be covered are contained in the contract documents.
II.1.6)Common procurement vocabulary (CPV)

66510000, 66512100, 66514110, 66515000, 66515200, 66515410, 66516000, 66516400, 66516500, 66519200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

As described in Section II.1.5 above.
II.2.2)Information about options

Options: yes
Description of these options: 1) Tenderers may provide cover in respect of any 1 or more risks in respect of which cover is sought. Tenderers will be required to indicate any discounts that may be given for the award of a contract for more than 1 of those risks. Where a tenderer provides cover for multiple risks this will be deemed to be written under 1 policy.
(2) The Council will consider entering into a long term rebate agreement for 5 years with a unlilateral option for the Council to extend this for 1 or 2 further years, should any tenderer wish to offer the same. Full details including the proposed terms and conditions of such an offer must be set out in the tenderers bid.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 1.12.2012. Completion 30.11.2013

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments will be made in Sterling.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Insurance Companies and Lloyds of London Underwriters may submit requests. Persons or organisations who are party to a joint offer will be required to accept joint and several liablity for the performance of all elements of the contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As set out in the tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the Directive and UK Regulations giving effect thereto. Persons or oganisations submitting expressions of interest will be required to complete a questionnaire and provide other information with regard to their economic and financial standing, ability and technical capacity.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: The Council may require any means of proof authorised by the Directive or the UK Regulations giving effect thereto, including:
(i) appropriate banker’s statements or evidence or relevant professional risk indemnity insurance;
(ii) balance sheets or extracts from them;
(iii) a statement of the applicant’s overall turnover and turnover in respect of those services to which the contract relates for the previous 3 financial years;
(iv) details of other contracts for similar services which are being provided to other clients.
Full details of the initial information to be supplied are contained in the questionnaire referred to above.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The Council may require any means of proof authorised by the Directive or the UK Regulations giving effect thereto, including:
(i) information regarding the applicant’s ability taking into account their efficiency, experience and reliability (and in particular evidence of their risk management capabilities);
(ii) the applicant’s technical capacity taking into account:
(a) the educational and professional qualifications of the applicant and/or those of the applicant’s management and those responsible for providing the service;
(b) references in relation to the principal services performed in the last 3 years (including certification or declaration in evidence of the clients);
(c) an indication of those persons who will be involved in delivery of the service;
(d) a statement of the average annual manpower and number of managerial staff for the last 3 years;
(e) a statement of the tools, plant or technical equipment available to perform the services (if relevant);
(f) the applicant’s technical resources and research and quality control measures;
(g) if required a certificate attesting conformity with relevant quality assurance standards; and
(h) an indication of the proportion of the contract (if any) to be supplied by subcontractors.
Full details of the initial information to be supplied are contained in the questionnaire referred to above.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Applicants must be authorised to carry on the relevant insurance business in the United Kingdom in accordance with the Financial Services and Markets Act 2000 and other relevant UK domestic legislation.
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

17.9.2012 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:17.8.2012