Insurance Services Tender Greater London Authority

Insurance Services Tender Greater London Authority

11 Lots.

UK-London: insurance services

2012/S 216-356659

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Greater London Authority
City Hall, The Queen’s Walk
For the attention of: Martin Boyle
SE1 2AA London
UNITED KINGDOM
Telephone: +44 2079834144
E-mail: martin.boyle@london.gov.uk

Further information can be obtained from: Gallagher Heath
Focal Point, 27-35 Fleet Street
For the attention of: Amanda Trew
SN1 1RG Swindon
UNITED KINGDOM
Telephone: +44 1793468381
E-mail: ukpublicsector@ajg.com
Fax: +44 1793468838
Internet address: http://www.gallagherheath.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Gallagher Heath
Focal Point 27-35 Fleet Street
For the attention of: Amanda Trew
SN1 1RG Swindon
UNITED KINGDOM
Telephone: +44 1793468381
E-mail: ukpublicsector@ajg.com
Fax: +44 1793468838
Internet address: http://www.gallagherheath.com

Tenders or requests to participate must be sent to: Gallagher Heath
Focal Point 27-35 Fleet Street
For the attention of: Amanda Trew
SN1 1RG Swindon
UNITED KINGDOM
Telephone: +44 1793468381
E-mail: ukpublicsector@ajg.com
Fax: +44 1793468838
Internet address: http://www.gallagherheath.com

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of insurance related services to Greater London Authority.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 6: Financial servicesa)Insurances services b)Banking and investment services
NUTS code UKI12

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Provision and placement of insurance related services to Greater London Authority.
II.1.6)Common procurement vocabulary (CPV)

66510000, 66515200, 66516000, 66515411, 66519200, 66514110, 66514120, 66512000, 66516500

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Lot 1) Property Non Life Insurance Services.
Scope or Quantity: Property (excluding Commercial Property) related insurance services.
Lot 2) Property Non Life Insurance Services.
Scope or Quantity: Property (Commercial Property only) related insurance services.
Lot 3) Terrorism Non Life Insurance Services.
Scope or Quantity: Terrorism related insurance services.
Lot 4) Liability Non Life Insurance Services.
Scope or Quantity: Casualty related insurance services.
Lot 5) Professional Liability Non Life Insurance Services.
Scope or Quantity: Professional Indemnity related insurance services.
Lot 6) Professional Liability Non Life Insurance Services.
Scope or Quantity: Directors & Officers related insurance services.
Lot 7) Financial Loss Non Life Insurance Services.
Scope or Quantity: Fidelity Guarantee related insurance services.
Lot 8) Accident Non Life Insurance Services.
Scope or Quantity: Personal Accident & Business Travel related insurance services.
Lot 9) Engineering Non Life Insurance Services.
Scope or Quantity: Engineering Inspection & Insurance related insurance services.
Lot 10) Motor Vehicle Non Life Insurance Services.
Scope or Quantity: Motor related insurance services.
Lot 11) Marine Non Life Insurance Services.
Scope or Quantity: Marine related insurance services.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: Range: between 3 and 5
II.3)Duration of the contract or time limit for completion

Information about lots

Lot No: 1 Lot title: Property insurance services

1)Short description

Property insurance (excluding commercial property) – material damage, business interruption, all risks, money, computer and contractors all risks.
2)Common procurement vocabulary (CPV)

66510000, 66515200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Insurers can quote for individual Lots or provide quotes as a Package.
Contract is for 3 years with the option to extend for a further 2 years.
Lot No: 2 Lot title: Property insurance services

1)Short description

Property insurance (commercial property only) – material damage, business interruption, public/property owners liability.
2)Common procurement vocabulary (CPV)

66510000, 66515200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Insurers can quote for individual Lots or provide quotes as a Package.
Contract is for 3 years with the option to extend for a further 2 years.
Lot No: 3 Lot title: Property Insurance Services

1)Short description

Terrorism.
2)Common procurement vocabulary (CPV)

66510000, 66515200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Insurers can quote for individual Lots or provide quotes as a Package.
Contract is for 3 years with the option to extend for a further 2 years.
Lot No: 4 Lot title: Casualty Insurance Services

1)Short description

Employers and public/products liability, officials indemnity, libel & slander, hirers liability, land charges, public health act.
2)Common procurement vocabulary (CPV)

66510000, 66516000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Insurers can quote for individual Lots or provide quotes as a Package.
Contract is for 3 years with the option to extend for a further 2 years.
Lot No: 5 Lot title: Professional Liability Insurance Services

1)Short description

Professional Indemnity.
2)Common procurement vocabulary (CPV)

66510000, 66516500

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Insurers can quote for individual Lots or provide quotes as a Package.
Contract is for 3 years with the option to extend for a further 2 years.
Lot No: 6 Lot title: Professional Liability Insurance Services

1)Short description

Directors & Officers Liability.
2)Common procurement vocabulary (CPV)

66510000, 66516500

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Insurers can quote for individual Lots or provide quotes as a Package.
Contract is for 3 years with the option to extend for a further 2 years.
Lot No: 7 Lot title: Pecuniary insurance services

1)Short description

Fidelity guarantee.
2)Common procurement vocabulary (CPV)

66510000, 66515411

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Insurers can quote for individual Lots or provide quotes as a Package.
Contract is for 3 years with the option to extend for a further 2 years.
Lot No: 8 Lot title: Personal Accident & Travel Insurance Services

1)Short description

Personal Accident / Business Travel.
2)Common procurement vocabulary (CPV)

66510000, 66512000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Insurers can quote for individual Lots or provide quotes as a Package.
Contract is for 3 years with the option to extend for a further 2 years.
Lot No: 9 Lot title: Engineering Insurance related services

1)Short description

Engineering Insurance and Inspection.
2)Common procurement vocabulary (CPV)

66510000, 66519200

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Insurers can quote for individual Lots or provide quotes as a Package.
Contract is for 3 years with the option to extend for a further 2 years.
Lot No: 10 Lot title: Motor Vehicle Insurance services

1)Short description
2)Common procurement vocabulary (CPV)

66510000, 66514110

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Insurers can quote for individual Lots or provide quotes as a Package.
Contract is for 3 years with the option to extend for a further 2 years.
Lot No: 11 Lot title: Marine Insurance Services

1)Short description
2)Common procurement vocabulary (CPV)

66510000, 66514120

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Insurers can quote for individual Lots or provide quotes as a Package.
Contract is for 3 years with the option to extend for a further 2 years.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: FSA Registered Insurers only.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Current Financial Rating (Standard & Poors or equivalent), review of last 3 years Report & Accounts.
Minimum level(s) of standards possibly required: A minimum financial rating of “A” from Standard & Poors, or an equivalent rating from another equivalent rating agency is required.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details of service team and CVs of personnel who will be involved in delivering the service.
Overview of quality Systems in place;
Evidence of experience of providing insurance cover for the public sector or complex commercial organisations.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: This tender is open only to insurance companies regulated by the Financial Services and Market Act 2000, Insurance Companies Act 1982 and any other statutory modifications thereof.
This competition does not include a requirement for insurance broking services and insurance brokers are not eligible to participate in the tender.
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 117-291663 of 12.9.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 3.12.2012
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

3.12.2012
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

7.12.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 3 years
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Insurers can quote for individual Lots or provide quotes as a Package.
Contract is for 3 years with an option to extend for a further 2 years.
One round of tendering is intended with best final offers from bidders being received by 28th January 2013. Subsequently, there may be dialogue with bidders regarding clarification in respect of bids received.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Greater London Authority
City Hall, The Queens Walk
SE1 2AA London
UNITED KINGDOM
E-mail: martin.boyle@london.gov.uk
Telephone: +44 2079834144

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Greater London Authority will incorporate a minimum 10 calendar days standstill period at the point the information on the award of the contract is commumicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum 3 working days before the expiry of the standstill period. Such additional information should be requested from the address given in VI.4.1.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Greater London Authority
City Hall, The Queen’s Walk
SE1 2AA London
UNITED KINGDOM
E-mail: martin.boyle@london.gov.uk
Telephone: +44 2079834144

VI.5)Date of dispatch of this notice:8.11.2012