Insurance Services Tender Warwickshire

Insurance Services Tender Warwickshire

Motor Fleet Insurance for Warwickshire Police Authority.

UK-Warwick: insurance services

2012/S 114-189036

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Warwickshire Police Authority
Leek Wootton, Warwickshire
Contact point(s): Ben Pithouse
For the attention of: Ben Pithouse
CV35 7QB Warwick
UNITED KINGDOM
Telephone: +44 1926415881
E-mail: benjamin.pithouse@warwickshire.pnn.police.uk

Internet address(es):

General address of the contracting authority: http://www.warwickshire.police.uk/

Further information can be obtained from: Aon Limited
125/129 Vaughan Way
For the attention of: John Kavanagh
LE1 4SB Leicester
UNITED KINGDOM
Telephone: +44 1162807049
E-mail: john.kavanagh@aon.co.uk
Internet address: http://www.aon.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

General public services
Defence
Public order and safety
Social protection
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Motor Fleet Insurance.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 6: Financial servicesa)Insurances services b)Banking and investment services
NUTS code UKG13

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Motor Fleet Insurance.
II.1.6)Common procurement vocabulary (CPV)

66510000, 66514110, 66518300

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Tenders for Insurance risks will be invited on the basis of an annual contract with the option to extend for one or two years further. Options for longer term contracts will be considered provided that sufficent information is provided by tenderers for the total cost of each option to be assessed. Insurers will be permitted to tender for all or some of the risk classes.
II.2.2)Information about options

Options: yes
Description of these options: As per the Invitation to Tender Document.
Provisional timetable for recourse to these options:
in months: 12 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: This tender is open to insurance companies who are licensed to provide the insurance cover required either in the UK or EC Member State of Domicile. Insurers must be UK FSA or equivalent.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Copy of last 3 years annual report and accounts.
Overview of services provided to the Public Sector over the last 3 years.
Standard & Poor’s (or equivalent) rating.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details of names and qualifications of employees who would be responsible for delivery of services.
List of other public bodies insured and the risk classes involved.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: This tender is open to Insurance companies who are licensed to provide insurance cover required in the UK or EC Member State of Domicle. Insurers must be UK FSA or equivalent.
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Negotiated
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 1: and maximum number 10
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

27.7.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

13.8.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information

Amlin UK (Summit), Aviva, Chartis, Risk Management Partners, Lloyds Of London, Travelers, QBE, Zurich Municiple Insurance.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:13.6.2012