Insurance Tender Tunbridge Wells

Insurance Tender Tunbridge Wells

Tunbridge Wells Borough Council. UK-Royal Tunbridge Wells: insurance services

2012/S 84-138557

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Tunbridge Wells Borough Council
Tunbridge Wells Gateway, Town Hall
For the attention of: Simon Logan
TN1 1RS Royal Tunbridge Wells
UNITED KINGDOM
Telephone: +44 1622602516
E-mail: simonlogan@maidstone.gov.uk

Internet address(es):

General address of the contracting authority: www.tunbridgewells.gov.uk

Electronic access to information: https://www.delta-esourcing.com

Electronic submission of tenders and requests to participate: https://www.delta-esourcing.com

Further information can be obtained from: Maidstone Borough Council
www.maidstone.gov.uk
Maidstone Borough Council, Maidstone House
For the attention of: Simon Logan
ME15 6JQ Maidstone
UNITED KINGDOM
Telephone: +44 1622602516
E-mail: simonlogan@maidstone.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: www.delta-esourcing.com
www.delta-esourcing.com
Contact point(s): helpdesk@delta-esourcing.com
UNITED KINGDOM
Telephone: +44 8452707050
E-mail: helpdesk@delta-esourcing.com

Tenders or requests to participate must be sent to: www.delta-esourcing.com
www.delta-esourcing.com
Contact point(s): helpdesk@delta-esourcing.com
For the attention of: Simon Logan
UNITED KINGDOM
Telephone: +44 452707050
E-mail: helpdesk@delta-esourcing.com

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Insurance Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 6: Financial servicesa)Insurances services b)Banking and investment services
NUTS code UKJ4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Insurance services. Damage or loss insurance services. Property insurance services. Legal insurance and all-risk insurance services. Professional liability insurance services. Engineering insurance services. Motor vehicle liability insurance services. Insurance related to Transport. Motor vehicle insurance services. Financial and insurance services. Life insurance services. Accident and health insurance services. Accident insurance services. Property, play areas, casualty, terrorism, works in progress, business interruption, theft, money, special glass, officials indemnity, professional indemnity, motor, engineering and miscellaneous accident classes. Financial and insurance services. Accident and health insurance services. Legal insurance and all-risk insurance services. Insurance related to transport. Motor vehicle insurance services. Life insurance services. The provision of insurance and risk management services described above, through a single or multi contract award.
II.1.6)Common procurement vocabulary (CPV)

66510000, 66515000, 66515200, 66513000, 66516500, 66519200, 66516100, 66514100, 66514110, 66000000, 66511000, 66512000, 66512100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The provision of insurance and risk management services through a single or multi contract award at the contracting authority’s discretion.
II.2.2)Information about options

Options: yes
Description of these options: The provision of insurance and risk management services through a single or multi contract award.
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 24 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Starting 1.10.2012. Completion 30.9.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The successful contractor or contractors must have experience of dealing with similar insurance and risk management contracts, in accordance with the tender documents.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

1697
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 6.6.2012 – 16:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

7.6.2012 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Any EU official language
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders

Date: 7.6.2012 – 15:00
Place:

Maidstone Borough Council.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: As per Maidstone Borough Council’s constitution.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender.The BIP Solutions e-Source system will be used to facilitate this tender process. Further information and the Invitation to Tender (ITT) document can be obtained from www.delta-esourcing.com.

1. Go to the Home Page
3. Find Supplier Functions
4. Double Click Response Manager
5. Enter Personal Contact Details
6. Enter Organisation Details
7. Enter Access Code Code QCX28A7PS3 in the appropriate box
8. Enter verification code (As displayed)
9. Tick Terms and Conditions
10. Press Signup
11. Go to Step Three – Confirmation
12. Open the tender box ‘Tunbridge Wells Borough Council Insurance Service’ and upload the documents to your own PC system.
All communications should be made via this system.
Supplier registration is free of charge. If you experience problems, then please contact the Delta helpdesk via email: helpdesk@delta-esourcing.com or call +44 8452707050 for further assistance.

The contracting authority considers that this contract or contracts may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract/s will be awarded on the basis of the most economically advantageous tender. GO Reference: GO-2012426-PRO-3883493.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Maidstone Borough Council
Maidstone House, King Street
ME15 6AW Maidstone
UNITED KINGDOM
E-mail: simonlogan@maidstone.gov.uk
Telephone: +44 1622602516

Body responsible for mediation procedures

DRS- Ciarb
DRS-Ciarb on behalf of Chartered Institute of Arbitrators, 12 Bloomsbury Square
WC1A 2LP London
UNITED KINGDOM
E-mail: padre@drs-ciarb.com
Telephone: +44 8452707055

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Maidstone Borough Council
Maidstone House, King Street
ME15 6JQ Kent
UNITED KINGDOM
E-mail: simonlogan@maidstone.gov.uk
Telephone: +44 1622602516
Internet address: www.maidstone.gov.uk

VI.5)Date of dispatch of this notice:26.4.2012