The Provision of an Insurable Risk Transfer Framework.
UK-Hertford: Insurance services
Section I: Contracting authority
Hertfordshire County Council
County Hall, Pegs Lane
For the attention of: Zoe Upson
SD13 8DQ Hertford
Telephone: +44 1707292463
General address of the contracting authority: www.hertsdirect.org.uk
Address of the buyer profile: http://supplyhertfordshire.g2b.info/hpf
Electronic access to information: http://supplyhertfordshire.g2b.info/hpf/ following the instructions given in VI.3 (Additional Information).
Electronic submission of tenders and requests to participate: http://supplyhertfordshire.g2b.info/hpf/ following the instructions given in VI.3 (Additional Information).
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Economic and financial affairs
The contracting authority is purchasing on behalf of other contracting authorities: yes
A full list of participating bodies for the South East is listed under the following link: https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/7448/1622442.pdf )
see link above
see link above
Section II: Object of the contract
Service category No 6: Financial services a) Insurances services b) Banking and investment services
NUTS code UKH23
maximum number of participants to the framework agreement envisaged: 10
Duration of the framework agreementDuration in months: 36
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 20 000 000,00 and 500 000 000,00 GBP
The Council is taking the lead, in consultation with other Participating Bodies in the South East and the East of England, to establish a multi Broker Framework Agreement for the appointment of a Broker(s) to work with the Council and any Participating Body to manage the total cost of insurable risk. For the avoidance of doubt those authorities covered by this agreement are covered in the following link; https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/7448/1622442.pdfThe Framework Agreement value ranges between GBP 20,000,000 and GBP 500,000,000 over the possible 4 years.
This Framework Agreement shall have a Framework Agreement Period of 3 years with the option to extend on an annual basis for up to a maximum of a further 1 year at the sole discretion of the Council.
The total cost of insurable risk will include, but not be limited to:
— insurance costs,
— non-insurance costs (i.e. self-insured cost retained within self-insured deductibles),
— claims handling costs,
— risk management costs.
A Framework Agreement will be established which can be used by other Participating Bodies and, indeed, any contracting authority (as identified in this OJEU notice) wishing to appoint insurance Broker(s) to manage the total cost of insurable risk.
Brokers applying to be included on the Framework Agreement must demonstrate their ability to broke and place the insurable risk detailed in Specification A (Schedule 1 of Volume II) including in-house capabilities and details of any exclusive facilities and to deliver the core Services detailed in Specification B (Schedule 1 of Volume II)
Brokers are asked to provide details of how they will access markets, including Lloyds, and work to generate competition for the Council’s risk and insurance programme. Appointment to the Framework Agreement will allow the Broker to use their skills and resources to support the Council in managing the total cost of insurable risk with the ability to design an insurance programme using their experience to determine the optimum balance between insured / self-insured risks to deliver best value.
As an appointed Broker on the Framework Agreement the Broker will have the ability to engage with the wider insurance market including Lloyds and the Broker’s specialist facilities, to negotiate the best value insurance policy for any contracting authority who utilises the Framework Agreement without the need to undertake a separate OJEU exercise for the procurement of the insurances.
It is a pass/fail requirement that any Broker appointed on to the Framework Agreement must give direct insurers (e.g. Zurich Municipal) the opportunity of quoting for the insurances required by the Council or any Participating Body.
Further details of the requirement are available on the following link: http://supplyhertfordshire.g2b.info/hpf/
Section III: Legal, economic, financial and technical information
Section IV: Procedure
Section VI: Complementary information
The Council has moved to a new way of e-Tendering and worked closely with its Districts and Partners to create a joint procurement website called Supply Hertfordshire. This website is supported by BiP Solutions who provide a system called Delta which is the background platform to Supply Hertfordshire.
To participate in this tender you will need to go into http://supplyhertfordshire.g2b.info/ and register or log in.Step 1: Registering with Supply Hertfordshire.
To participate in this tender you will need to go intohttp://supplyhertfordshire.g2b.info/hpf/ and register, thereafter you will be issued with a USERNAME and PASSWORD. (If you have already registered with Delta or Supply Hertfordshire, please follow the link above where you can log on using your existing username and password. If you have registered and have forgotten your Username and Password, please click on the forgotten password link below the log in box.) Please keep this USERNAME and PASSWORD secure, and do not pass it to any third parties.
Step 2: Completing your Tender Documents.
To obtain and complete the Tender Documents, you will need to go into the Response Manager area and enter the Access Code TFC93538JU. This is a one stage process and bids must be completed and submitted electronically by using the Tenderbox (Access Code: TFC93538JU) through BiP’s Delta and by the due date of 12:00 noon on Wednesday 24.4.2013 When replying please ensure that you have read and understood all the necessary documentation and provided all the information requested. The Council reserves the right to reject a bid received after this deadline.
Bidders must ensure that these online Invitation to Tender (ITT) documents can be accessed and ensure that a response to this invitation is submitted prior to the closing date and time. Please ensure that after uploading all of your documents you click on the “Submit Response” button in order to complete the process. You should then see an on-screen confirmation message that you have successfully completed the process.
Please make sure you have submitted your completed tender bid to the correct Access Code, the Council will not be held accountable for any errors made by a Bidder in submitting your completed documents. The Delta system does not permit bids to be submitted after the closing time and date.
Bidders are advised to submit their bids at least two working days prior to the due date and time to ensure any issues with uploading the documents can be resolved before the Tenderbox closes. Multiple documents can only be uploaded one at a time or can all be ‘zipped’ together using an application like WinZip.
If you are experiencing problems with the system, then please contact the Delta helpdesk between 8:30 am and 17:30 pm, Monday to Friday, for further assistance via: email at email@example.com or telephone: +44 8452707050.
The Council reserves the right at any time to cease the tendering process and not award a contract or to award only part of the opportunity described in this notice. If the Council takes up this right then they will not be responsible for, or pay the expenses or losses, which may be incurred by any tenderer as a result.
The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council’s obligations under the law, including the Freedom of Information Act 2000. If the applicant considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request.
Due to the current economic climate, Hertfordshire County Council reserves the right to carry out additional financial checks on all companies tendering for this Contract at any time during the procurement process, to ensure that they continue to meet the Council’s requirements and remain financially viable to perform the Contract.
For more information about this opportunity, please visit the Delta eSourcing portal at:
To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/TFC93538JU
GO Reference: GO-2013314-PRO-4657457.
If a complaint between the Council and the tenderer regarding the award of a contract has not been successfully resolved, relevant provisions of the Public Contracts Regulations 2006 (as amended) will apply. The aggrieved party is advised to seek independent legal advice in relation to remedies they can pursue under the Public Contracts Regulations 2006 (as amended).
Hertfordshire County Council
SG13 8DQ Hertford
Telephone: +44 1992588834
VI.5)Date of dispatch of this notice:14.3.2013
Requirement: Insurance Tender