Insurance Underwriting Tender

UK-Rochdale: insurance services

Insurance underwriting tender for Rochdale Boroughwide Housing

2012/S 3-004890

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Rochdale Boroughwide Housing
PO Box 69, The Old Post Office, The Esplanade
Contact point(s): C/O Acumus Limited
For the attention of: Jenny Aley
OL16 1AE Rochdale
UNITED KINGDOM
Telephone: +44 8452180327
E-mail: jaley@acumusins.com
Fax: +44 8452180328

Internet address(es):

General address of the contracting authority: http://www.rbh.org.uk

Further information can be obtained from: Acumus Limited
Halford House, 2 Coval Lane, Essex
For the attention of: Jenny Aley
CM1 1TD Chelmsford
UNITED KINGDOM
Telephone: +44 8452180329
E-mail: jaley@acumusins.com
Fax: +44 8452180328
Internet address: www.acumusins.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Acumus Limited
Halford House, 2 Coval Lane, Essex
For the attention of: Jenny Aley
CM1 1TD Chelmsford
UNITED KINGDOM
Telephone: +44 8452180329
E-mail: jaley@acumusins.com
Fax: +44 8452180328
Internet address: www.acumusins.com

Tenders or requests to participate must be sent to: Acumus Limited
Halford House, 2 Coval Lane, Essex
For the attention of: Jenny Aley
CM1 1TD Chelmsford
UNITED KINGDOM
Telephone: +44 8452180329
E-mail: jaley@acumusins.com
Fax: +44 8452180328
Internet address: www.acumusins.com

I.2)Type of the contracting authority

Other: Housing Association
I.3)Main activity

Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Insurance underwriting.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: Rochdale but also other locations as required to protect the assets, earnings and liabilities of the awarding authority.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Property and other insurance as required by Rochdale Boroughwide Housing and to be managed by Acumus Ltd, the awarding authority’s appointed insurance broker.
II.1.6)Common procurement vocabulary (CPV)

66510000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: yes
Description of these options: Rochdale Boroughwide Housing will consider entering into a long term agreement for 3 years or more. With an option to extend the contract subject to satisfactory service, performance and cost.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As stated in the invitation to negotiate.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As stated in the invitation to negotiate.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As stated in the invitation to negotiate.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Insurers may be asked to produce proof that they are authorised to provide the relevant insurances.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in the invitation to negotiate.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated in the invitation to negotiate.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Insurers authorised under the Financial Services and Markets Act 2000 and regulated by the Financial Services Authority or an insurance company authorised in another member state of the European Economic Area.
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Accelerated negotiated
Lack of time before insurance needs to be effected
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 5
Objective criteria for choosing the limited number of candidates: As stated in tender documents.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

14.1.2012
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Insurance of social landlords is a highly specialised field and Rochdale Borough Homes will require respondents to this notice to clearly demonstrate a strong track record of insurance provision in the sector. A detailed evaluation of tenders will be carried out by Acumus considering a consistent and detailed analysis of cost, track record, details of your insurance policy wordings, credit rating, claims services and service standards, administration provisions and details of the account servicing, claims handling and risk management staff. The final costed tenders to be submitted to Acumus, Halford House, 2 Coval Lane, Chelmsford, Essex CM1 1TD. Insurers are invited to provide offers for the property stock risks of Rochdale Boroughwide Housing.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:4.1.2012