Integrated Community Equipment Service Lincolnshire

Lincolnshire County Council is carrying out a tender for the supply of community equipment on behalf of the Council and its joint commissioning Health partners.

United Kingdom-Lincoln: Repair and maintenance services of medical equipment

2015/S 052-090761

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Lincolnshire County Council
c/o Lincolnshire County Council, Newland
For the attention of: Marie Kaempfe-Rice
LN1 1BA Lincoln
UNITED KINGDOM
Telephone: +44 1522554087
E-mail: marie.kaempfe-rice@lincolnshire.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services
Social protection

I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Integrated Community Equipment Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services

NUTS code UKF30

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Repair and maintenance services of medical equipment. Personal care products. Devices for the disabled. Devices for the elderly. Lifting equipment for health care sector. Patient-monitoring system. Lincolnshire County Council is carrying out a tender for the supply of community equipment on behalf of the Council and its joint commissioning Health partners. This Integrated Community Equipment Service (ICES) includes but is not exclusive of the following provisions:
— Source, procure, store, deliver / supply and install equipment;
— Service, maintain, collect, decontaminate, refurbish, recycle equipment;
— Provision of on-site technical advice and support to health and social care clinicians;
— Monitor and maintain stock levels to meet prescriber and end-user needs.
The type of equipment varies but will include Complex Aids for Daily Living (CADLs) such as beds, hoists, pressure care equipment and specialist bathing equipment plus smaller aids e.g. toileting and mobility equipment etc. The ICES is also expected to include other service elements to be delivered within the life of the contract including Telecare services (equipment and monitoring), minor adaptations i.e. provision and installation of handrails, and wheelchairs. It is the Council’s intention that self-funders will also be able to access this contract. Given the continued pressure and increasing demand within the health and social care environment, a key priority for commissioners is securing value for money and where possible cost savings.

II.1.6)Common procurement vocabulary (CPV)

50421000, 33700000, 33196200, 33196100, 33192600, 33195000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Initial term of 5 years with an option to extend for 2 years. Approximate annual value of 5-6 000 000 GBP p.a.

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.4.2016. Completion 31.3.2021

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

PL14/078

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 175-309045 of 12.9.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 13.4.2015 – 12:00

IV.3.4)Time limit for receipt of tenders or requests to participate

20.4.2015 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Lincoln:-Repair-and-maintenance-services-of-medical-equipment./4JJ6V8Z27F

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/4JJ6V8Z27F

GO Reference: GO-201539-PRO-6425138.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

9.3.2015