Integrated Facilities Management Contract for University of East Anglia

Integrated Facilities Management Contract for University of East Anglia

University of East Anglia (UEA) is seeking a reputable facilities management contractor with a proven track record in directly delivering and managing technically demanding facilities management services including but not limited to security, cleaning, helpdesk, catering, grounds maintenance and mechanical.

United Kingdom-Norwich: Repair and maintenance services of electrical building installations

2014/S 044-073728

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of East Anglia
N/A
Contact point(s): https://in-tendhost.co.uk/universityofeastanglia/asp/home.asp.
For the attention of: N/A
Norwich
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: http://www.uea.ac.uk

Electronic access to information: http://in-tendhost.co.uk/universityofeastanglia/asp/home.asp.

Electronic submission of tenders and requests to participate: http://in-tendhost.co.uk/universityofeastanglia/asp/home.asp.

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

University of East Anglia – Integrated Facilities Management Contract – PUR/CON/539.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 14: Building-cleaning services and property management services
Main site or location of works, place of delivery or of performance: Norwich.
NUTS code UKH13

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

University of East Anglia (UEA) is seeking a reputable facilities management contractor with a proven track record in directly delivering and managing technically demanding facilities management services including but not limited to security, cleaning, helpdesk, catering, grounds maintenance and mechanical, electrical and building fabric maintenance.
UEA intends to award a contract in November 2014 for their New Medical Research Building and Edith Cavell Building for a period of 5 years with an option to extend the contract by 1 + 1 year(s). UEA may extend the scope of this contract to cover other FM service provisions, to selected other locations.
Organisations invited to tender will be required to provide a service delivery model and comprehensive costs to perform the services to specified standards under an output based contract.
II.1.6)Common procurement vocabulary (CPV)

50711000, 50712000, 50750000, 90911000, 90922000, 90511000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Details will be provided in the Invitation to Tender.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details will be provided in the Invitation to Tender.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details will be provided in the Invitation to Tender.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in the PQQ, all interested parties must complete a Pre-Qualification Questionnaire (PQQ) as the first stage in the selection process for the award of the contract to provide facilities management services to UEA.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Details are provided in the PQQ.
Minimum level(s) of standards possibly required: UEA requires suppliers to have at least £25m cover for Employers & Public Liability Insurance and £7.5m on an each and every basis for Professional Indemnity Insurance. Other requirements are provided in the PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Details are provided in the PQQ.
Minimum level(s) of standards possibly required:
Details are provided in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 6
Objective criteria for choosing the limited number of candidates: Details are provided in the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

31.3.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

UEA expressly reserve the rights: (i) not to award any contract as a result of the procurement process commenced by publication of this notice; (ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and (iii) to award (a) contract(s) in respect of any part(s) of the requirements covered by this notice; and in no circumstances will UEA be liable for any costs incurred by bidders.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: UEA will undertake the required standstill period of at least 10 calender days at the point information on the publication of the contract award notice is communicated to unsuccessful tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have two working days from the publication of the contract award decision to request additional debriefing and that information has to be provided a minimum of three working days before the expiry of the standstill period. Such additional information should be required from the addressee in Section I.1. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:28.2.2014