Integrated Facilities Management Tender London

Integrated Facilities Management Tender London

The University of Greenwich is seeking to appoint a single Facilities Management provider to establish a long-term service relationship to provide a range of hard and soft facilities management services.

United Kingdom-London: Building and facilities management services

2019/S 065-151746

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

University of Greenwich
Procurement and Business Services, Southwood Lodge, Avery Hill Campus, Avery Hill Road, Eltham
London
SE9 2UG
United Kingdom
Contact person: https://intendhost.co.uk/universityofgreenwich/
Telephone: +44 2083318294
E-mail: tenders@gre.ac.uk
NUTS code: UKJ
Internet address(es):Main address: http://www.gre.ac.uk/

Address of the buyer profile: http://www.gre.ac.uk/offices/procurement

I.2)Information about joint procurement

I.3)Communication

Access to the procurement documents is restricted. Further information can be obtained at: https://in-tendhost.co.uk/universityofgreenwich
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/universityofgreenwich
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Integrated Facilities Management

Reference number: EFD-79993000-IH-2019

II.1.2)Main CPV code

79993000

II.1.3)Type of contract

Services

II.1.4)Short description:

The University of Greenwich is seeking to appoint a single Facilities Management provider to establish a long-term service relationship to provide a range of hard and soft facilities management services at its three campuses at Greenwich, Avery Hill and Medway. The University is seeking a service provider not only with the capability to deliver core FM services but who will in addition understand the corporate mission of the University and deliver truly transformational services that redefine and shape the University’s business outcomes and drive cultural change. This will include the delivery of “added-value” including business to business to business and employability opportunities for students, provision of access to global expertise and networking opportunities for students, input to workplace management and design input, delivery of social value and the linkage of provider performance and payment to our corporate KPIs.

II.1.5)Estimated total value

Value excluding VAT: 105 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKJ
Main site or place of performance:

South East (England)

II.2.4)Description of the procurement:

This is a Competitive Dialogue procedure being conducted under the Public Contracts Regulations 2015. The University of Greenwich (UoG) requires a Contractor to deliver the Integrated Facilities Management (IFM) Services. The UoG is following the Competitive Dialogue procedure for the procurement of IFM Services as this procedure will allow the University to develop solutions with Bidders in advance of the submission of Tenders.

The University of Greenwich is seeking to appoint a single Facilities Management provider to establish a long-term service relationship to provide a range of hard and soft facilities management services at its three campuses at Greenwich, Avery Hill and Medway. The University currently operates a mixed model of FM services provided through a blend of in-house and traditional single service outsourced arrangements with a supply chain of over 470 contracting arrangements. The University is seeking a service provider not only with the capability to deliver core FM services but who will in addition understand the corporate mission of the University and deliver truly transformational services that redefine and shape the University’s business outcomes and drive cultural change. This will include the delivery of “added-value” including business to business to business and employability opportunities for students, provision of access to global expertise and networking opportunities for students, input to workplace management and design input, delivery of social value and the linkage of provider performance and payment to our corporate KPIs. The Form of Contract to be used will be the NEC4 Term Service Contract with its schedules and Z clauses.

Required services will include: Business Continuity Management, Health and Safety Management, CAFM, Helpdesk, Maintenance, Relamping, Environmental and Energy Management, Cleaning, Security, Reception and Customer Services, Grounds Maintenance, Pest Control, Waste Management, Portering, Mail Room Service, Inter Campus Delivery Service, Linen and Laundry, Events Support, Car Park Management, FM Projects, FM Management and Administration and Management of Third Party FM Contracts.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Cost criterion – Name: Price / Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 105 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

There is an option to extend the Contract by up to 2 years in 2 separate 12 month periods which is exercisable at UoG’s discretion.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive dialogue
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 29/04/2019
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 17/05/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

GO Reference: GO-2019328-PRO-14629298

VI.4)Procedures for review

VI.4.1)Review body

University of Greenwich
Old Royal College, Park Row, Greenwich
London
SE10 9LS
United Kingdom
Telephone: +44 2083318860
E-mail: universitysecretary@greenwich.ac.ukInternet address: https://www.gre.ac.uk/
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure

VI.4.4)Service from which information about the review procedure may be obtained

University of Greenwich
Procurement and Business Services, Southwood Lodge, Avery Hill Road
London
SE9 2UG
United Kingdom
Telephone: +44 2083318899
E-mail: tenders@gre.ac.ukInternet address: https://enterprise.gre.ac.uk/procurement

VI.5)Date of dispatch of this notice:

28/03/2019