Integrated Finance and Procurement Software Solution

Integrated Finance and Procurement Software Solution

The software solution or service must be fully integrated across core modules and capable of integration with a wide range of back office systems including Revenues, Benefits, Cash Receipting, Payroll,

UK-Camberley: business transaction and personal business software package

2012/S 216-356573

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Surrey Heath Borough Council
Knoll Road Camberley
For the attention of: Kelvin Menon
GU15 3HD Camberley
UNITED KINGDOM
Telephone: +44 1276707399
E-mail: finance.procurement@surreyheath.gov.uk

Internet address(es):

General address of the contracting authority: http://surreyheath.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Integrated Finance and Procurement Software Solution.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Camberley, Surrey.
NUTS code UKJ23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Integrated Finance and Procurement Software Solution. The software solution or service must be fully integrated across core modules and capable of integration with a wide range of back office systems including Revenues, Benefits, Cash Receipting, Payroll, EDRMS. The system must provide end to end procure to pay functionality.
Suppliers wishing to be considered for this opportunity should email finance.procurement@surreyheath.gov.uk requesting the pre-qualfication questionnaire. Closing date for submission of questionnaire is midday 7.12.2012.

II.1.6)Common procurement vocabulary (CPV)

48400000, 48440000, 48441000, 48442000, 48443000, 48444000, 48444100, 48490000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: yes
II.3)Duration of the contract or time limit for completion

Starting 30.4.2013. Completion 30.4.2019

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Parent Company Guarantee will be required, see PQQ for additional information.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Financial accounts will be reviewed and credit checks carried out on each tenderer. Surrey Heath Borough Council will release payment based on the full acceptance of project deliverables/key milestones as further detailed in the invitation to tender document to be supplied.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Surrey Heath Borough Council require service providers/suppliers to complete and return its PQQ by the specified time limit providing information and proof relating to themselves and their ultimate holding company. The council will make an assessment for the purpose of selection based on but not limited to the financial status, insurance, professional and business standing, references, performance bond and the acceptance of undertakings as further detailed in PQQ.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Specific information and proof required will be specified in the PQQ to be supplied.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Specific information and proof required will be specified in the PQQ to be supplied.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

competitive dialogue
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 4
Objective criteria for choosing the limited number of candidates: The council will make an assessment for the purposes of selection based on but not limited to the financial status, insurance, professional and business standing, references, performance bond and the acceptance of undertakings as further detailed in its PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Overall value for money/total cost of ownership. Weighting 50

2. Quality. Weighting 30

3. Technical ability. Weighting 20

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 7.12.2012 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

7.12.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 01/04/2019
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:7.11.2012