Integrated HR and Payroll System Tender
Our current system whilst able to manage and pay our employees and serve some of our HR information needs it lacks the ability to grow outside its current functionality. Virgin Trains are inviting expressions of interest from like minded organisations for the provision of a new integrated HR and Payroll System.
United Kingdom-Birmingham: Time accounting or human resources software package
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
West Coast Trains Limited
1st Floor, Meridian, 85 Smallbrook Queensway
Contact point(s): West Coast Trains Limited
For the attention of: Kristian Lames
B5 4HA Birmingham
Telephone: +44 7920257869
Fax: +44 1216547310
General address of the contracting authority: http://www.virgintrains.co.uk
Address of the buyer profile: http://www.virgintrains.co.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Other: Railway Services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
VT/SL/Integrated HR and Payroll System.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 7: Computer and related services
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Virgin Trains have a reputation for being innovative, fun, and challenging the norm and we operate approximately 330 train services per day, serving 43 stations, 17 of which are operated directly. Services operate between London and Birmingham New Street, Liverpool Lime Street, Manchester Piccadilly, Holyhead, Glasgow and Edinburgh. We employ around 3100 team members most of which are on a lunar pay cycle with some casuals paid on a weekly basis.
Our current system whilst able to manage and pay our employees and serve some of our HR information needs it lacks the ability to grow outside its current functionality.
Virgin Trains are inviting expressions of interest from like minded organisations for the provision of a new integrated HR and Payroll System.
We are seeking solutions for an integrated approach to all of our HR systems. This should start with the recruitment process and finish when an individual leaves the business. The system should map all of our employees potential career, promotions, competencies, training, refreshers, medicals and performance as well as pay them through to leaving the business, either through redundancy, retirement or ill health.
The duration of the contract will correspond with the duration of the West Coast rail franchise.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): no
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Estimated value excluding VAT: 300 000 GBP
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Starting 1.1.2014. Completion 30.3.2017
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
To be specified in the tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
To be specified in the tender documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
West Coast Trains Limited wish to contract as a single legal entity.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged number of operators: 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
14.10.2013 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
This Contract is being procured using an e-tendering system called ?In-Tend?. If you are not currently registered you must first register at https://in-tendhost.co.uk/virgintrains/
To view any opportunities or to express interest in please folow the on-screen commands.
Any clarification questions MUST be raised via In-Tend. Any notifications regarding this opportunity will be issued via In-Tend. It is your responsibility to check In-Tend to be aware of any updates.
Suppliers that would like to take part in this tender process must complete the PQQ document and attachments published on In-Tend.
Expressions of interest will only be accepted until the due date. Please allow sufficient time to make your return as late returns will not be permitted.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:5.9.2013