Integrated HR and Payroll System

Integrated HR and Payroll System

The supply and implementation of an integrated HR/Payroll system including the provision of a semi-managed payroll service and on going software support.

UK-Maidstone: Personnel and payroll services

2013/S 078-131466

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Kent and Medway Towns Fire Authority
The Godlands, Straw Mill Hill, Tovil
Contact point(s): The Consortium for Purchasing & Distribution Ltd
For the attention of: Contracts Manager
ME15 6XB Maidstone
UNITED KINGDOM
Telephone: +44 8453307765
E-mail: ftc@theconsortium.com
Fax: +44 8453307742

Internet address(es):

Address of the buyer profile: www.fireandrescue.co.uk

Further information can be obtained from: The Consortium for Purchasing and Distribution Ltd
Hammond Way
Contact point(s): Contracts Manager
For the attention of: Contracts Manager
BA14 8RR Trowbridge
UNITED KINGDOM
Telephone: +44 8453307765
E-mail: ftc@theconsortium.com
Fax: +44 8453307742
Internet address: www.fireandrescue.co.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The Consortium for Purchasing and Distribution Ltd
Hammond Way
Contact point(s): Contracts Manager
For the attention of: Contracts Manager
BA14 8RR Trowbridge
UNITED KINGDOM
Telephone: +44 8453307765
E-mail: ftc@theconsortium.com
Fax: +44 8453307742
Internet address: www.fireandrescue.co.uk

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Public Fire Service
I.3)Main activity

Public order and safety
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Integrated HR/Payroll System,
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
NUTS code UKJ4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The supply and implementation of an integrated HR/Payroll system including the provision of a semi-managed payroll service and on going software support.
II.1.6)Common procurement vocabulary (CPV)

79631000, 79211110

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

This agreement will consist of one lot covering the supply and implementation of an integrated HR/Payroll system including the provision of a semi-managed payroll service and on going software support. This agreement shall start in October 2013 with a go live date March 2014 or otherwise agreed for a period of 60 months with a possible extention for a further 24 months giving 12 months prior notice of the intention to extend i.e at the end of the first 48 months.
Estimated value excluding VAT: 3 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

See PQQ for information.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See PQQ for information.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

See PQQ for information.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As stated in the PQQ.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As stated in the PQQ.
Minimum level(s) of standards possibly required: As stated in the PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As stated in the PQQ.
Minimum level(s) of standards possibly required:
As stated in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: As stated in the PQQ
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

KFRS/HR&PR/2013.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 17.5.2013 – 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

27.5.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

1.7.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Date: 8.8.2013 – 12:00
Place:

The Consortium for Purchasing & Distribution Ltd, Trowbridge.

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

For the purpose of this procurement The Consortium for Purchasing and Distribution Ltd will require economic operators to satisfy minimum levels of financial standing or technical capability at the PQQ stage, as shown in the pre-qualification document. Note that the PQQ contains important background information together with exclusions clauses relating to the fact that The Consortium for Purchasing and Distribution Ltd may terminate or suspend this procurement at any time without cost or liability to The Consortium for Purchasing and Distribution Ltd or Kent Fire & Rescue Service. Kent Fire and Rescue Service will be hosting a supplier day on site at Kent FRS HQ on 01/05/2013 this will be restricted to a maximum of 2 attendees from each interested supplier and attendance must be confirmed in advance by emailing ftc@theconsortium.com no later than 29/04/2013.

Please be aware that TUPE implications may apply in relation to staff currently employed by the incumbant supplier. Details to be provided in ITT Documentation.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:18.4.2013