Integrated HR and Payroll Tender – Dudley

Integrated HR and Payroll Tender – Dudley

All aspects of HR and the payroll and pension administration.

United Kingdom-Halesowen: Personnel and payroll services

2019/S 241-591942

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Windsor Academy Trust
Postal address: Windsor Business Centre, Trinity House, High Street
Town: Halesowen
NUTS code: UKG3
Postal code: B63 3HY
Country: United Kingdom
Contact person: Natalie Bryan
Telephone: +44 1216027594

Internet address(es):Main address:

Address of the buyer profile:

I.2)Information about joint procurement

The contract is awarded by a central purchasing body


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Windsor Academy Trust Integrated HR and Payroll Tender

Reference number: WAT/PROCURE/HR/041219

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

To appoint a reputable and professional integrated HR and payroll bureau that can operate all aspects of HR and the payroll and pension administration for all the Trust schools, Trust central team and any schools that may join the Trust in the future.

II.1.5)Estimated total value

Value excluding VAT: 400 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKG
Main site or place of performance:

Windsor Academy Trust and associated Academies.

II.2.4)Description of the procurement:

Windsor Academy Trust is looking to procure a suitable and qualified partner to supply Trust wide integrated HR and payroll services.

As part of this tender process Windsor Academy Trust is committed to achieving best value, we look to identify new initiatives and methods that will bring benefits to the Trust, whether these be financial or otherwise.

The successful organisation will need to have a proven track record in supporting educational establishments with both HR and Payroll functions and be able to demonstrate their ability to support a Trust of our size, that is used to working at a fast pace.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 40
Price – Weighting: 60

II.2.6)Estimated value

Value excluding VAT: 400 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract is for 36 months with the option of 2 x 12 month extensions.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3
Maximum number: 5
Objective criteria for choosing the limited number of candidates:

Use of selection questionnaire prior to inviting selected number of bidders to tender.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

The procurement document will provide instructions on the selection questions you need to respond to and how to submit those responses. If you are bidding on behalf of a group (consortium) or you intend to use sub-contractors, you should complete all of the selection questions on behalf of the consortium and/or any sub-contractors.

If the relevant documentary evidence referred to in the selection questionnaire is not provided upon request and without delay, we reserve the right to amend the selection award decision and award to the next compliant bidder.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Type of procedure

Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 15/01/2020
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 23/01/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

(MT Ref:218266)

VI.4)Procedures for review

VI.4.1)Review body

Official name: Windsor Academy Trust
Postal address: Windsor Business Centre, Trinity House, High Street
Town: Halesowen
Postal code: B63 3HY
Country: United Kingdom
Telephone: +44 1216027594Internet address:
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: