Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Northern Ireland Housing Executive
Corporate Procurement Unit, 6th Floor, The Housing Centre, 2 Adelaide Street
Contact point(s): Ronan Matthews
For the attention of: As above
BT2 8PB Belfast
Telephone: +44 2890318983
Fax: +44 2890318983
General address of the contracting authority: http://www.nihe.gov.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Regional or local authority
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
Provision of an integrated payroll, HR and time and attendance system.
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 9: Accounting, auditing and bookkeeping services
Main site or location of works, place of delivery or of performance: Northern Ireland.
NUTS code UKN
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
The Northern Ireland Housing Executive (NIHE) wishes to invite tenders for the provision of an integrated payroll, HR and time & attendance system as described in the specification.
II.1.6)Common procurement vocabulary (CPV)
48000000, 72000000, 79631000, 79211110
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The Executive wishes to invite tenders for the provision of an integrated payroll, HR and time & attendance system as described in the specification. Further details are set out in the tender documents available from the contact point referred to above.
NIHE reserves the right to abandon the competition for any lot at any time. Please refer to the tender documentation for further details.
There is no guarantee that any agreement or contract will be put in place in relation to this notice. No compensation etc will be paid if a tender or resulting agreement is withdrawn and / or the procurement process stopped for any reason. Bidders should take part in this process only on the basis that they fully understand and accept this position.
II.2.2)Information about options
Description of these options: The contract will be for an initial period of 5 years with potential contract extensions of up to 5 years as stated in the tender and contract documentation.
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Please refer to tender documentation available from the contact point above.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment and invoicing subject to and in accordance with contractual terms and conditions (available from the contact point above).
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Tenderer must be a legal entity before entering in to any contract with NIHE.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please refer to tender documentation available from the contact point above.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: In accordance with articles 45 and 46 of Directive 2004/18/EC and Regulation 23 of the Public Contracts Regulations 2006 and as set out in the tender documentation available from the address above.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: See tender documentation available from the contact point above.
Information and formalities necessary for evaluating if the requirements are met:
See tender documentation available from the contact point above.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 21.11.2012 – 13:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
21.11.2012 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening tenders
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: NIHE Officers.
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
Please refer to tender documentation available from the contact point above.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: NIHE will incorporate a minimum 10 calendar day standstill period from the point information on the award of the contract is communicated to tenderers in accordance with the Public Contracts Regulations 2006 (as amended). A contract will not be entered into during this period. Appeal procedures are specified in the Public Contracts Regulations 2006 (as amended).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: