Project Management and Cost Management Tender

Integrated Project Management and Cost Management Tender

It has been decided to procure these consultancy services as a single integrated appointment – ‘the Project Manager’ – with one lead individual who will focus, primarily, on cost and strategic project and programme management advice.

United Kingdom-Carmarthen: Project management consultancy services

2015/S 053-092777

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Wales Trinity St David
Carmarthen Campus
Contact point(s): Procurement Department
For the attention of: Heidi Davies
SA31 3EP Carmarthen
UNITED KINGDOM
Telephone: +44 1267676767
E-mail: heidi.davies@tsd.uwtsd.ac.uk

Internet address(es):

General address of the contracting authority: www.tsd.ac.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0343

Further information can be obtained from: University of Wales Trinity St David
Carmarthen Campus
SA31 3EP Carmarthen
UNITED KINGDOM
Telephone: +44 1267676767
Internet address: www.tsd.ac.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: University of Wales Trinity St David
Carmarthen Campus
Contact point(s): Procurement Department
For the attention of: Heidi Davies
SA31 3EP Carmarthen
UNITED KINGDOM
Telephone: +44 1267676767
E-mail: heidi.davies@tsd.uwtsd.ac.uk
Internet address: www.tsd.ac.uk

Tenders or requests to participate must be sent to: University of Wales Trinity St David
Carmarthen Campus
Contact point(s): Procurement Department
For the attention of: Heidi Davies
SA31 3EP Carmarthen
UNITED KINGDOM
Telephone: +44 1267676767
Internet address: www.tsd.ac.uk

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Combined and Integrated Project Management, Cost Management and Supervisory Management Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: South West Wales.

NUTS code UKL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

To assist the University with its bid to S4C it commissioned a feasibility study for the project, the resulting design study is included in Appendix 1, included as a separate document. Following appointment of the successful Project/Cost/Supervisory Management Service Provider the University will require assistance to complete their brief at RIBA Stage 1.
The University has already issued a PQQ for the selection of a short list to invite to tender a multi-disciplinary design team comprising Architect (as lead), Civil and Structural Engineer, M&E Services Engineer, CDM-C Consultant and other specialist consultancies to complete the multi-disciplinary design team to be identified by the bidder as part of their PQQ, e.g. planning consultant, acoustician, multi and digital media consultant, IT consultant, BIM2 consultant etc. It is the intention that this multi-disciplinary will be novated to the yet to be tendered and appointed contractor at RIBA Stage 4 within a design and build contract.
Required Consultancy Services
It has been decided to procure these consultancy services as a single integrated appointment — ‘the Project Manager’ — with one lead individual who will focus, primarily, on cost and strategic project and programme management advice and support for RIBA Work Stages 1 (part, to assist with completing the University’s brief) and 2-6. The service provider, which may be one individual with other specialist support as absolutely necessary, is to deliver services as required by the selected form of contact namely NEC3 Option A: Priced Contract with Activity Schedule. The Project Manager should be capable of delivering, directly or with limited specified expert support the following services and advisory support:
Project Management, with extensive cost management experienced.
Cost Management — and with particular regard to the impact of non-negotiable programme delivery requirements, and effective value engineering within the context of a fixed budget
Supervisory Management (Construction stage)
All consultancy services deemed necessary to manage the development of the design once the University’s design team are novated to the contractor at RIBA Stage 4 to the completion of the project and also to provide quality control services to completion of the project.
It is intended that the Project Manager will be appointed using the NEC3 Professional Services Contract (PSC).

Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site athttp://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=24231

II.1.6)Common procurement vocabulary (CPV)

72224000, 71242000, 71324000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: It is intended that the A Multi-Disciplinary Project Management, Cost Management and Supervisor Team will be appointed using the NEC3 professional services contract (PSC).

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract.
(2) A check may be carried out by the contracting authority or by a competent official body of the State in which the candidate is established, to verify the technical capacity of the candidate; and if relevant, on the candidates study and research facilities and quality control measures.
(3) An indication of the proportion of the contract which the services provider intends possibly to subcontract.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Accelerated restricted
Justification for the choice of accelerated procedure: The University of Wales Trinity Saint David is working in partnership with S4c to relocate their Head Quarter function from Cardiff to Carmarthen.
The basis of the scheme is to establish a multidisciplinary, entrepreneurial and creative exchange that will attempt to extend creative boundaries. It will be a totally unique development in the UK and will operate within a creative and sustainable eco-system. It is intended that the development will have a significant effect on the economy of the region and beyond, on the Welsh language and its’ use in an area where maintaining the viability of traditional Welsh language communities is a policy priority, and on the culture linked to the language that has always been a rich characteristic of this area of Wales.
The formal agreement has recently been ratified and due to a number on constraints, such as the time-scale to relocate the Head Quarter function which must be achieved by the end of 2017. It is necessary to appoint a Multi-disciplinary team at the earliest opportunity to ensure a start on the site in early 2016.

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: PQQ evaluation.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

UWTSD1415/14

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

27.3.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

2.4.2015

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 11.3.2015 – 12:00

Place:

Coleg Sir Gar.

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

(WA Ref:24231).

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

12.3.2015