GIS

Integration Partner for Department of Finance

Integration Partner for Department of Finance

(a) enterprise architecture services including implementation of an integration strategy and target architecture for LPS and its major stakeholders.

United Kingdom-Belfast: IT services: consulting, software development, Internet and support

2020/S 168-408206

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Department of Finance
Postal address: Land and Property Services, Lanyon Plaza, 7 Lanyon Place, Town Parks
Town: Belfast
NUTS code: UK UNITED KINGDOM
Postal code: BT1 3LP
Country: United Kingdom
Contact person: StrategicDeliveryCPDfinance-ni.gov.uk
E-mail: StrategicDelivery.CPD@finance-ni.gov.uk
Internet address(es):Main address: https://etendersni.gov.uk/epps

Address of the buyer profile: https://etendersni.gov.uk/epps

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etendersni.gov.uk/epps

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

ID 3034297 DoF — LPS — Integration Partner

 

Reference number: ID 3034297

II.1.2)Main CPV code

72000000 IT services: consulting, software development, Internet and support

II.1.3)Type of contract

Services

II.1.4)Short description:

 

The Department of Finance’s Land and Property Services is seeking to procure a supplier who can work with LPS to deliver digitally integrated solutions, systems and outcomes to enable LPS to meet its strategic goals and underpin the objectives of both the NOVA Programme and wider LPS business needs. The Department of Finance’s Land and Property Services (LPS) is seeking to procure a supplier who can work with LPS to deliver digitally integrated solutions, systems and outcomes to enable LPS to meet its strategic goals and underpin the objectives of both the NOVA Programme and wider LPS business needs. The minimum service requirements have been broken down into the following broad areas:

(a) enterprise architecture services including implementation of an integration strategy and target architecture for LPS and its major stakeholders;

(b) design, build and implementation of a robust enterprise application integration platform which enables solution interoperability, systems integration and API management;

(c) ensuring that the technical ecosystem for LPS aligns with NICS Enterprise Architecture principles and which adopts shared and reusable integration components from the wider NICS technical ecosystem where feasible (e.g. API management, Identity Hub);

(d) implementation of a master data management model within LPS including the integration of unique geospatial identifiers into all LPS data sets where possible;

(e) data management services (e.g. data architecture, modelling, analytics, quality health checks, cleansing and migration);

(f) software development and support services (e.g. application development, APIs, online forms, portals, testing, release management and spatial development including Geographic Information Systems (GIS));

(g) third party application support and maintenance services (e.g. legacy ICT systems out of contract);

(h) spatial support services (e.g. geospatial data analysis, spatial application development and spatial technical consultancy);

(i) business support services (e.g. pre procurement support, service design, process design, business analysis, change management, service improvement and solution deployment support); and

(j) strategic advice and guidance (e.g. strategy development, emerging technologies, innovation, benchmarking and supplier management support).

 

II.1.5)Estimated total value

Value excluding VAT: 25 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

72227000 Software integration consultancy services
72228000 Hardware integration consultancy services
79400000 Business and management consultancy and related services
72212400 Business transaction and personal business software development services
38221000 Geographic information systems (GIS or equivalent)
72212100 Industry specific software development services
72320000 Database services
72268000 Software supply services
72230000 Custom software development services
48800000 Information systems and servers
48810000 Information systems
48000000 Software package and information systems
72000000 IT services: consulting, software development, Internet and support
72250000 System and support services
72222300 Information technology services
72316000 Data analysis services
79990000 Miscellaneous business-related services
72220000 Systems and technical consultancy services
72500000 Computer-related services
72322000 Data management services
72317000 Data storage services
72224100 System implementation planning services
72400000 Internet services
72212200 Networking, Internet and intranet software development services
72212211 Platform interconnectivity software development services
72212220 Internet and intranet software development services
72212482 Business intelligence software development services
72212517 IT software development services
72212600 Database and operating software development services
72212610 Database software development services
72212732 Data security software development services
72212900 Miscellaneous software development services and computer systems

II.2.3)Place of performance

NUTS code: UKN NORTHERN IRELAND

II.2.4)Description of the procurement:

 

The Department of Finance’s Land and Property Services is seeking to procure a supplier who can work with LPS to deliver digitally integrated solutions, systems and outcomes to enable LPS to meet its strategic goals and underpin the objectives of both the NOVA Programme and wider LPS business needs. The Department of Finance’s Land and Property Services (LPS) is seeking to procure a supplier who can work with LPS to deliver digitally integrated solutions, systems and outcomes to enable LPS to meet its strategic goals and underpin the objectives of both the NOVA Programme and wider LPS business needs. The minimum service requirements have been broken down into the following broad areas:

(a) enterprise architecture services including implementation of an integration strategy and target architecture for LPS and its major stakeholders;

(b) design, build and implementation of a robust enterprise application integration platform which enables solution interoperability, systems integration and API management;

(c) ensuring that the technical ecosystem for LPS aligns with NICS Enterprise Architecture principles and which adopts shared and reusable integration components from the wider NICS technical ecosystem where feasible (e.g. API management, Identity Hub);

(d) implementation of a master data management model within LPS including the integration of unique geospatial identifiers into all LPS data sets where possible;

(e) data management services (e.g. data architecture, modelling, analytics, quality health checks, cleansing and migration);

(f) software development and support services (e.g. application development, APIs, online forms, portals, testing, release management and spatial development including Geographic Information Systems (GIS));

(g) third party application support and maintenance services (e.g. legacy ICT systems out of contract);

(h) spatial support services (e.g. geospatial data analysis, spatial application development and spatial technical consultancy);

(i) business support services (e.g. pre procurement support, service design, process design, business analysis, change management, service improvement and solution deployment support); and

(j) strategic advice and guidance (e.g. strategy development, emerging technologies, innovation, benchmarking and supplier management support).

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 25 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract will have an option to extend (subject to the terms of the contract and the performance of the successful economic operator) for 24 months and a second option to extend for a further 24 months.

 

II.2.9)Information about the limits on the number of candidates to be invited

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

The contract will have an option to extend (subject to the terms of the contract and the performance of the successful economic operator) for 24 months and a second option to extend for a further 24 months.

 

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The contracting authority reserves the right to award the contract following submission of initial tender responses and the right to down-select economic operators following each round of negotiations.

 

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

Candidates will be assessed in accordance with Regulation 58 of the Public Contract Regulations 2015 as set out in the information memorandum and selection questionnaire. A selection process will also be used to identify economic operators, who having submitted a response to the selection questionnaire, sufficiently demonstrate to the Department’s satisfaction the appropriate technical and professional ability, economic, financial and legal standing to meet the requirements of the contract.

 

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

The appointment to the contract will be subject to the preferred supplier demonstrating that the minimum requirements specified in the selection questionnaire continue to be met and that there being no material adverse change to the standing of the supplier. The appointment will also be subject to all other necessary due diligence being carried out by the authority. Contract performance will be subject to the conditions specified in the contract, which may include social and environmental. clauses in order to promote equality of opportunity and sustainable development. Further details are set out at section VI.3) below and furthermore in the information memorandum.

 

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 30/09/2020
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 28/01/2021
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

 

The contracting authority reserves the right:

— to hold additional rounds of negotiations with economic operators;

— to require the submission of any further or additional information or tender submissions;

— to award the contract following the submission of initial tenders;

— to award the contract following conclusion of the first round of negotiation sessions; and/or

— to down-select economic operators following each round of negotiations.

For the avoidance of doubt, final tenders will not be subject to any negotiation with the contracting authority (however, they may be subject to clarification, if required, at the contracting authority’s absolute discretion).

The contracting authority reserves the right:

— to reject any or all SQ or tender responses and to cancel or withdraw the procurement process at any stage;

— to award a contract without prior notice;

— to change the basis of, the procedure and the timescales set out or referred to in the procurement documents;

— to require an economic operator to clarify its SQ or tender response in writing and/or provide additional information;

— to terminate the procurement process; and/or

— to amend the terms and conditions of the SQ or tender evaluation process or negotiation process.

• The contracting authority does not bind itself to accept the lowest or any tender.

• Economic operators remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the economic operator in connection with taking part in this procurement process, regardless of whether such costs arise as a consequence, directly or indirectly, of any amendments made to the procurement documents by the contracting authority at any time. No legally binding contract shall arise (and an economic operator shall have no legitimate expectation that a contract will be entered into) until such time as entry into the contract has been confirmed by the contracting authority. Economic operators should note that all dates, time periods and figures in relation to values and volumes specified in this notice and the procurement documents are approximate only and the contracting authority reserves the right to change any or all of them. The figure indicated in II.1.5) represents an estimated contract value GBP 25 million. This is a maximum figure that reflects the potential scale of the contract and takes into account such changes to the scope/and or scale which may result from future operational requirements. The pricing strategy applied and the setting of cost/profit margins are a commercial decision for economic operators when submitting a bid for this competition. In addition, neither CPD nor the contracting authority can provide any guarantee as to the level of business under this contract. The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a notice of unsatisfactory performance and the contract may be terminated. The issue of a notice of unsatisfactory performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland. Procurement Policy for a period of 12 months from the date of issue of the notice. This contract will not be awarded in lots as a single supplier is required.

 

VI.4)Procedures for review

VI.4.1)Review body

Official name: The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015
Town: Belfast
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.

 

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

26/08/2020