Interest Guide Software Licence and Support Procurement

Interest Guide Software Licence and Support Procurement

This is a Contract Award Notice following an open procedure OJEU tender conducted to enable the Careers Choices Dewis Gyrfa Limited (CCDG) to appoint a suitably qualified supplier to provide a career interest guide to operate bi-lingually (Welsh and English) to integrate into the careerswales.com website.

United Kingdom-Nantgarw: Software package and information systems

2014/S 018-027259

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Careers Choices Dewis Gyrfa Limited trading as Careers Wales
1st Floor Unit 7 Charnwood Court, Heol Billingsley, Parc Nantgarw
Contact point(s): Finance
For the attention of: Suzanne George
CF15 7QZ Nantgarw
UNITED KINGDOM
Telephone: +44 3001233833-2138
E-mail: suzanne.george@careerswalesgyrfacymru.com

Internet address(es):

General address of the contracting authority: www.careerswales.com / www.gyrfacymru.com
Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0504

Further information can be obtained from: Careers Choices Dewis Gyrfa Limited trading as Careers Wales
Ty Glyn, Unit 1 Brecon Court, William Brown Close, Llantarnam Park
Contact point(s): Information and Marketing
For the attention of: Rilla Morries
NP44 3AB Cwmbran
UNITED KINGDOM
Telephone: +44 3001233833-2013
E-mail: Rilla.Morries@careerswalesgyrfacymru.com
Internet address: www.careerswales.com / www.gyrfacymru.com

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Careers Wales
Ty Glyn, Unit 1 Brecon Court, William Brown Close, Llantarnam Park
Contact point(s): Information and Marketing
For the attention of: Rilla Morries
NP44 3AB Cwmbran
UNITED KINGDOM
Telephone: +44 3001233833-2013
E-mail: Rilla.Morries@careerswalesgyrfacymru.com
Internet address: www.careerswales.com / www.gyrfacymru.com

Tenders or requests to participate must be sent to: Careers Choices Dewis Gyrfa Limited trading as Careers Wales
Ty Glyn, Unit 1 Brecon Court, William Brown Close, Llantarnam Park
Contact point(s): Information and Marketing
For the attention of: Rilla Morries
NP44 3AB Cwmbran
UNITED KINGDOM
Telephone: +44 3001233833-2013
E-mail: Rilla.Morries@careerswalesgyrfacymru.com
Internet address: www.careerswales.com / www.gyrfacymru.com

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Interest Guide Software Licence and Support Procurement.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Wales.
NUTS code UKL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

This is a Contract Award Notice following an open procedure OJEU tender conducted to enable the Careers Choices Dewis Gyrfa Limited (CCDG) to appoint a suitably qualified supplier to provide a career interest guide to operate bi-lingually (Welsh and English) to integrate into the careerswales.com website. The interest guide will:
a) provide a suite of occupational information for users to gain an understanding of the different occupations and local labour market information.
b) provide the user with an opportunity to explore career ideas through the completion of a quiz/questionnaire that results in a list of suggested occupations based on their responses.
c) provide the user with the facility to save the results of the quizzes/questionnaires and occupational information in the Your Profile section of careerswales.com.
d) be accessed through a Cental Authentication Service Single Sign On (SSO) utility as part of the integration to careerswales/com website.
The contract will include software installation, project management, all software licenses, maintenance, updating and technical support service.
Further information and the full specification of requirements can be obtained in the ITT document.
For more information and to obtain a copy of the ITT, please go to:
http://interestguideprocurement.careerswales.com/itt.pdf

http://interestguideprocurement.careerswales.com/contract.pdf

Note: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at: http://www.sell2wales.gov.uk/Search/Search_Switch.aspx?ID=5657

II.1.6)Common procurement vocabulary (CPV)

48000000, 48100000, 72263000, 72265000, 72267000, 72268000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Supply, configuration and implementation of interest guide software with ancillary services set out in ITT and ongoing support to include updating, maintenance, and support. Also includes all associated licence costs for the duration of the contract.
Estimated value range of GBP 400,000 to GBP 520,000 with the lower of the range being for the initial 5 year contract and the higher allowing for the additional maximum 2 year extension as set out in section II.2.2 and II.2.3.
Estimated value excluding VAT:
Range: between 400 000 and 520 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: II.2.2) Options
Option to extend for further periods of up to 24 months. Further details are set out in the Contract appended to the ITT.
II.2.3) Duration of the contract or time-limit for completion
In months: 60 months with option to extend for further periods of up to 24 months.
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

CCDG reserves the right to require a Tenderer to provide a parent company guarantee for both financial commitments and performance at anytime up to contract award. Further information is provided in the Invitation to Tender and all supporting documents including the contract.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to Invitation to Tender document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

CCDG reserves the right to require a successful consortium to form a single legal entity in accordance with Regulation 28 of the Public Contracts Regulations 2006 as amended or to be jointly and severally liable.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Please refer to Invitation to Tender document.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to Invitation to Tender document.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to Invitation to Tender document.
Minimum level(s) of standards possibly required: Please refer to Invitation to Tender document.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to Invitation to Tender document.
Minimum level(s) of standards possibly required:
Please refer to Invitation to Tender document.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

CW0007
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

5.3.2014 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

Additional information:
CCDG further reserves the right to cancel the tender process at any stage for any reason; to amend the terms and conditions of the tender process; and/or to award part only of the contract. CCDG reserves the right to withdraw from the tendering process at any stage or to vary the scope of the products and services required and CCDG shall not be liable to any Tenderer as a result of this action. All Tenderers are solely responsible for their costs and expenses incurred in connection with the preparation and submission of their tender and the tendering process.
Any agreement entered into will be governed by English and Welsh law as applied in Wales and will be subject to the exclusive jurisdiction of the English and Welsh Courts. CCDG is working to strict timescales, please refer to the timescales detailed in the invitation to tender.
The contract is principally ones for the supply of goods with some ancillary services.
The target key dates for this process are listed below (as stated in ITT):
Procurement stage deadline:
Issue of OJEU notice 23/01/14.
Final date for Clarifications to be raised 26/02/14.
Invitation to Tender Closing Date 05/03/14.
Tenderer(s) Success Notification 19/03/14.
Standstill Period 20/03/14 – 01/04/14.
Contract Award and Contract Commencement Date 08/04/14.
Provision of Access to Occupational Information and Interest Guide to be provided to CCDG for the Welsh translation Contract Award and Contract Commencement Date:
Period for Translation, Tagging and Acceptance Testing by CCDG or its nominated translators April – November 2014.
Go Live Date 19.12.2014.
The dates listed above are indicative only. CCDG reserves the right to vary the timetable for whatever reason.
Specifications and additional documents can be obtained at:
http://interestguideprocurement.careerswales.com/itt.pdf

http://interestguideprocurement.careerswales.com/contract.pdf

(WA Ref:5657)

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Careers Choices Dewis Gyrfa Limited trading as Careers Wales
Ty Glyn Unit 1 Brecon Court William Brown Close Llantarnam Park
NP44 3AB Cwmbran
UNITED KINGDOM

Body responsible for mediation procedures

Careers Choices Dewis Gyrfa Limited trading as Careers Wales
Ty Glyn Unit 1 Brecon Court William Brown Close Llantarnam Park
NP44 3AB Cwmbran
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with the Public Contracts Regulations 2006 (SI 2006 No. 5) (as amended) (“the Regulations”), CCDG will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to bidders. This period allows unsuccessful bidders to receive further debriefing from the contracting authority before the contract is entered into. Should additional information be required it should be requested of the addressee in section I.1 of the OJEU advertisement. If an appeal regarding the award of the contract has not been successfully resolved, the Regulations provide for parties which in consequence of a breach of duty, suffer, or risks suffering loss or damage to apply to the Court. Bidders are referred to Part 9 of the Regulations in relation to the procedure and time periods for applying to the Court. Bidders should note that the purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:

23.1.2014