Intermediary Funding Body for Small Capital Grants Programme
Department for Communities intends to operate a new Small Capital Grants programme that will require an Intermediary Funding Body.
United Kingdom-Belfast: Business and management consultancy and related services
2018/S 162-370592
Contract notice
Services
Directive 2014/24/EU
Section I: Contracting authority
I.1)Name and addresses
1-7 Bedford Street
Belfast
BT2 7EG
United Kingdom
E-mail: patrice.gilpin@finance-ni.gov.uk
NUTS code: UK
Address of the buyer profile: https://etendersni.gov.uk/epps
I.2)Information about joint procurement
I.3)Communication
I.4)Type of the contracting authority
I.5)Main activity
Section II: Object
II.1.1)Title:
DfC — Intermediary Funding Body for Small Capital Grants Programme
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:
Department of Communities is to promote understanding of how the voluntary and community sector is working towards increasing collaboration and merger, reducing grant dependency and finding ways to support the work of the sector. DfC intends to operate a new Small Capital Grants programme that will require an Intermediary Funding Body (IFB) to administer the application, assessment, delivery, management and evaluation processes.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
Department of Communities is to promote understanding of how the voluntary and community sector is working towards increasing collaboration and merger, reducing grant dependency and finding ways to support the work of the sector. DfC intends to operate a new Small Capital Grants programme that will require an Intermediary Funding Body (IFB) to administer the application, assessment, delivery, management and evaluation processes.
II.2.5)Award criteria
II.2.6)Estimated value
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
The Client may, at its sole discretion, extend the duration of this Contract for any Extension Period up to and including 36 months commencing from the expiry date of the original Contract Term by giving the Contractor no less than one (1) month’s written notice prior to the end of the Initial Term.
II.2.10)Information about variants
II.2.11)Information about options
The Client may, at its sole discretion, extend the duration of this Contract for any Extension Period up to and including 36 months commencing from the expiry date of the original Contract Term by giving the Contractor no less than one (1) month’s written notice prior to the end of the Initial Term.
II.2.13)Information about European Union funds
II.2.14)Additional information
The figure in II.2.6 is the estimated Contract value for the first 6 months of this contract. The anticipated contract value for the optional extension period is subject to budget availability and therefore cannot be detailed.
Section III: Legal, economic, financial and technical information
III.1.2)Economic and financial standing
As per Tender documentation.
III.1.3)Technical and professional ability
As per Tender documentation.
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
To be reviewed when the Contract period is in due to expire.
VI.3)Additional information:
The successful Contractor’s performance on this Contract will be managed as per the specification and regularly monitored (see Procurement Guidance Note 01/12 — Contract Management — Procedures and Principles). Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action.
If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Notice of Unsatisfactory Performance and this Contract may be terminated. A central register of such Notices for supplies and services contracts will be maintained and published on the CPD website.
Any contractor in receipt of a Notice of Unsatisfactory Performance will be required to declare this in future tender submissions for a period of three years from the date of issue of the Notice. It may also result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy.
“The Authority expressly reserves the rights:
(I) not to award any contract as a result of the procurement process commenced by publication of this notice;
(II) to make whatever changes it may see fit to the content and structure of the tendering Competition;
(III) to award (a) contract(s) in respect of any part(s) of the [services] covered by this notice; and
(IV) to award contract(s) in stages and in no circumstances will the Authority be liable for any costs incurred by candidates.”
VI.4.1)Review body
N/A
United Kingdom
VI.4.2)Body responsible for mediation procedures
N/A
United Kingdom
VI.4.3)Review procedure
CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into VI.4.4) Service from which information about the review procedure may be obtained.
VI.5)Date of dispatch of this notice: