Internal Audit 2014 Oxford

Internal audit and counter-fraud services.

United Kingdom-Oxford: Financial and insurance services

2013/S 230-399634

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Oxford Health NHS Foundation Trust
Trust Headquarters, 4000 John Smith Drive
Contact point(s): https://www.nhssourcing.co.uk/OxfordHealthNHSFT
OX4 2GX Oxford
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: http://www.oxfordhealth.nhs.uk/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Internal Audit 2014.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 9: Accounting, auditing and bookkeeping services
Main site or location of works, place of delivery or of performance: Oxford.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Internal audit and counter-fraud services.

II.1.6)Common procurement vocabulary (CPV)

66000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Internal audit and counter-fraud services.

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~:
1. Register your company on the eSourcing portal (this is only required once).
— Browse to the eSourcing Portal: https://www.nhssourcing.co.uk/OxfordHealthNHSFT and click the link to register.

— Accept the terms and conditions and click ‘continue’.
— Enter your correct business and user details.
— Note the username you chose and click ‘Save’ when complete.
— You will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender:
— Login to the portal with the username/password.
— Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier).
— Click on the relevant PQQ/ ITT to access the content.
— Click the ‘Express Interest’ button at the top of the page.
— This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only.)
— You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender:
— Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining).
— You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification.
— Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT.
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Completion of Minimum Standards Questionnaire.
Minimum level(s) of standards possibly required: A Minimum Standards Questionnaire is included with the tender documents. Tenderers must complete this questionnaire to demonstrate their compliance with a series of minimum standards as listed below. Tenderers should note that these minimum standards are mandatory and that failure to provide adequate evidence of how these standards are met will result in exclusion from the tendering process. Each tenderer passing the minimum standards will then be subject to a technical and commercial evaluation.
Section 1
You must be either currently registered under the United Kingdom Data Protection Act (DPA) 1998 or, if you are not currently registered under the DPA, be able to confirm that you have the ability to register with the Information Commissioners Office and be so registered at the contract award date.
Section 3
If you intend to sub-contract any part of the services to be provided, you must name your intended sub-contractors and have satisfactory processes for recruiting sub-contractors and monitoring their recruitment of any new staff.
Section 4
You must be currently able to meet the required standards for internal audit in the NHS as set out by the Department of Health and by Monitor, the independent regulator for NHS Foundation Trusts.
You must currently be able to meet the Secretary of State Directions on NHS Counter Fraud and the requirements of NHS Protect.
You must have satisfactory previous experience of providing internal audit and counter-fraud services to NHS provider organisations.
You must have satisfactory relevant expertise in: risk management, computer, capital, estates facilities and procurement audit and counter fraud management.
Section 5
You must be able to provide satisfactory references.
Section 6
Your organisation must be of sound financial standing, as judged by the Trust’s finance managers.
Section 7
You must be acceptable as a supplier to public contracting authorities, in relation to Regulation 23 of the Public Contract Regulations 2006. Further information can be found at http://www.legislation.gov.uk/uksi/2006/5/contents/made

Section 8
You must have satisfactory insurance cover.
Failure to provide a satisfactory response to any of the questions may result in the Trust not proceeding further with the Applicant. Failure to sign any of the declarations included in this questionnaire may also result in the Trust not proceeding further with the Applicant.
Following the evaluation of the Minimum Standards Questionnaire, those Applicants that meet the minimum standard will then have their Tender Response Schedule and their Financial Offer assessed and marked.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Completion of Minimum Standards Questionnaire.
Minimum level(s) of standards possibly required:
A Minimum Standards Questionnaire is included with the tender documents. Tenderers must complete this questionnaire to demonstrate their compliance with a series of minimum standards as listed below. Tenderers should note that these minimum standards are mandatory and that failure to provide adequate evidence of how these standards are met will result in exclusion from the tendering process. Each tenderer passing the minimum standards will then be subject to a technical and commercial evaluation.
Section 1
You must be either currently registered under the United Kingdom Data Protection Act (DPA) 1998 or, if you are not currently registered under the DPA, be able to confirm that you have the ability to register with the Information Commissioners Office and be so registered at the contract award date.
Section 3
If you intend to sub-contract any part of the services to be provided, you must name you intended sub-contractors and have satisfactory processes for recruiting sub-contractors and monitoring their recruitment of any new staff.
Section 4
You must be currently able to meet the required standards for internal audit in the NHS as set out by the Department of Health and by Monitor, the independent regulator for NHS Foundation Trusts.
You must currently be able to meet the Secretary of State Directions on NHS Counter Fraud and the requirements of NHS Protect.
You must have satisfactory previous experience of providing internal audit and counter-fraud services to NHS provider organisations.
You must have satisfactory relevant expertise in: risk management, computer, capital, estates facilities and procurement audit and counter fraud management.
Section 5
You must be able to provide satisfactory references.
Section 6
Your organisation must be of sound financial standing, as judged by the Trust’s finance managers.
Section 7
You must be acceptable as a supplier to public contracting authorities, in relation to Regulation 23 of the Public Contract Regulations 2006. Further information can be found at http://www.legislation.gov.uk/uksi/2006/5/contents/made

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

T500PS

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 9.1.2014 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

9.1.2014 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 9.4.2014

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:25.11.2013