Internal Audit Service for University Hospital Southampton NHS Foundation Trust

Internal Audit Service for University Hospital Southampton NHS Foundation Trust

The Trust has a requirement for an internal audit services to ensure that the Trust is fully compliant with its obligations under the Audit Code for NHS Foundation Trusts.

United Kingdom-Southampton: Internal audit services

2014/S 229-404583

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University Hospital Southampton NHS Foundation Trust
Tremona Road
For the attention of: Jeremy Day
SO16 6YD Southampton
UNITED KINGDOM
Telephone: +44 2380825132
E-mail: jeremy.day@uhs.nhs.uk
Fax: +44 2380825932

Internet address(es):

General address of the contracting authority: www.uhs.nhs.uk

Electronic access to information: http://www.delta-esourcing.com

Electronic submission of tenders and requests to participate: http://www.delta-esourcing.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

UHS10540 Internal Audit Service.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 9: Accounting, auditing and bookkeeping services

NUTS code UKJ32

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Internal audit services. The Trust has a requirement for an internal audit services to ensure that the Trust is fully compliant with its obligations under the Audit Code for NHS Foundation Trusts. The internal audit service must also comply with the NHS internal audit standards and enable the Trust’s audit committee to comply with the NHS Audit Committee handbook.

II.1.6)Common procurement vocabulary (CPV)

79212200

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The Trust has a requirement for internal audit services to ensure that the Trust is fully compliant with its obligations under the Audit Code for NHS Foundation Trusts. The internal audit service must also comply with the NHS internal audit standards and enable the Trust’s audit committee to comply with the NHS Audit Committee handbook. In addition to this, the work of the contractor must fully adhere to the standards and guidelines for the professional practice in internal audit as set out by the Institute of Internal Auditors — UK and Ireland. It must be sufficiently resourced. The Trust is therefore looking to enter into a contract with a provider for internal audit services. This requirement will cover the following: Risk management and assurance, Control and governance processes of the organisation, Clinical outcomes and compliance with Trust Policy, Auditing all or any of the Trust’s departments, Auditing all or any of the Trust’s systems. In addition to the above the Trust may require services for the prevention or detection of Fraud. The Trust requires the winning provider to deliver the internal audit services using best practice and to add value. The following audit services are currently not in scope for the Trust’s requirements but may be needed during the operation of the contract; Capital and private finance initiatives; Value for Money Studies; Specialist Computer Audit Consultancy and Management. The Trust requires this service to start from April 2015 and will be for 3 years with an option to extend for a further 2 years. Please note the auditor must have an established and demonstrable external audit standing within the UK healthcare sector and be able to show a high level of experience and expertise. The work is of a specialised nature, and so general audit experience is not sufficient.
II.2.2)Information about options

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.

A full list of the Regulation 23(1) and 23(2) criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists.
Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contract Regulations 2006 and as set out in the pre-qualification questionnaire available for downloading from the Delta e-Tendering portal.
Minimum level(s) of standards possibly required: As set out in the pre-qualification questionnaire available for downloading from the Delta e-Tendering portal.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 45 to 50 of Directive 2004/18/EC and Regulations 23 to 25 of the Public Contract Regulations 2006 and as set out in the pre-qualification questionnaire available for downloading from the Delta e-Tendering portal.
Minimum level(s) of standards possibly required:
As set out in the pre-qualification questionnaire available for downloading from the Delta e-Tendering portal.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 5
Objective criteria for choosing the limited number of candidates: As described in the PQQ documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

UHS10540

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

2.1.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Southampton:-Internal-audit-services./8CQN4EJM22

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/8CQN4EJM22

GO Reference: GO-20141125-PRO-6185640.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

University Hospital Southampton NHS Foundation Trust
Tremona Road
SO16 6YD Southampton
UNITED KINGDOM
Telephone: +44 2380825105
Internet address: www.uhs.nhs.uk
Fax: +44 2380825932

Body responsible for mediation procedures

University Hospital Southampton NHS Foundation Trust
Tremona Road
SO16 6YD Southampton
UNITED KINGDOM
Telephone: +44 2380825105
Internet address: www.uhs.nhs.uk
Fax: +44 2380825932

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

University Hospital Southampton NHS Foundation Trust
Tremona Road
SO16 6YD Southampton
UNITED KINGDOM
Telephone: +44 2380825105
Internet address: www.uhs.nhs.uk
Fax: +44 2380825932

VI.5)Date of dispatch of this notice:

25.11.2014