Internal Audit Services Belfast

Internal Audit Services Belfast

The Internal Audit Branch of the Department for Regional Development (DRD) requires a service provider to assist in carrying out Internal Audit assignments as agreed within the Internal Audit Strategies and Annual Audit Plans.

United Kingdom-Belfast: Auditing services

2013/S 168-291864

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Department for Regional Development
Clarence Court, 10-18 Adelaide Street
For the attention of: Tony Harvey
BT2 8GB Belfast
UNITED KINGDOM
Telephone: +44 2890816412
E-mail: tony.harvey@dfpni.gov.uk

Internet address(es):

General address of the contracting authority: http://www.dfpni.gov.uk/cpd

Address of the buyer profile: https://e-sourcingni.bravosolution.co.uk/web/login.shtml

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

DRD Internal Audit Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 9: Accounting, auditing and bookkeeping services
Main site or location of works, place of delivery or of performance: Northern Ireland.
NUTS code UKN

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Internal Audit Branch of the Department for Regional Development (DRD) requires a service provider to assist in carrying out Internal Audit assignments as agreed within the Internal Audit Strategies and Annual Audit Plans. These assignments will cover a range of different systems within DRD, Department of the Environment (DOE), Transport NI, Northern Ireland Environment Agency (NIEA) and Driver & Vehicle Agency (DVA) in various locations throughout Northern Ireland.
II.1.6)Common procurement vocabulary (CPV)

79212000, 79200000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The deliverables from the project will be:
-Audit assignments completed in line with PSIAS to draft report stage;
– Appropriate working papers completed to support the conclusions reached and recommendations made; and
– Satisfactorily answer any review points made by DRD Audit Manager
From the contract commencement date to the end of the 2013/14 financial year it is expected that Auditors will be required for a maximum of up to 300 days (71/2-hour day excluding lunch break) on a full or part time basis in accordance with Departmental needs. If necessary, up to a further 100 days will be required from the end of the 2013/14 financial year to the end of the first year of the contract. If required Year 2 of the contract will be for up to a maximum of up to 100 days, as will Year 3. All assignments identified must be completed within the agreed timeframe.
It is expected that the successful service provider will submit a pool of a minimum of four auditors to enable the completion of audit assignments within the required timescales.
As audit work arises, it is expected that an auditor will be nominated and made available to meet the customer’s requirement within a maximum period of 5 working days from request. On occasions e.g. for end of year Validation Exercises (normally conducted April/May), there may be a requirement for a number of auditors to be made available to complete assignments within the same timeframe.
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As detailed in Tender documents which can be accessed at the following URL location; www.e-sourcingni.bravosolution.co.uk/web/login.shtml

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As detailed in Tender documents which can be accessed at the following URL location; www.e-sourcingni.bravosolution.co.uk/web/login.shtml

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As detailed in Tender documents which can be accessed at the following URL location; www.e-sourcingni.bravosolution.co.uk/web/login.shtml

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As detailed in Tender documents which can be accessed at the following URL location; www.e-sourcingni.bravosolution.co.uk/web/login.shtml

III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As detailed in Tender documents which can be accessed at the following URL location; www.e-sourcingni.bravosolution.co.uk/web/login.shtml

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in Tender documents which can be accessed at the following URL location; www.e-sourcingni.bravosolution.co.uk/web/login.shtml

Minimum level(s) of standards possibly required: As detailed in Tender documents which can be accessed at the following URL location; www.e-sourcingni.bravosolution.co.uk/web/login.shtml

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in Tender documents which can be accessed at the following URL location; www.e-sourcingni.bravosolution.co.uk/web/login.shtml

Minimum level(s) of standards possibly required:
Professional Ability Requirements
SC1 Tenderers must confirm that the proposed Auditors are professionally qualified and hold full or current membership of either the Institute of Internal Auditors (IIA) or other professional CCAB body listed below:
– The Institute of Chartered Accountants in Ireland;
– The Institute of Chartered Accountants in Scotland;
– The Institute of Chartered Accountants in England and Wales;
– The Chartered Institute of Management Accountants;
– The Association of Chartered Certified Accountants;
– The Chartered Institute of Public Finance and Accountancy;
– Institute of Certified Public Accountants in Ireland.
Copies of the certificate for each proposed auditor must be attached to demonstrate membership.
SC2 Tenderers must provide a case study or case studies highlighting examples of work for each nominated personnel to demonstrate that they have at least two years post qualification audit experience of carrying out audits for a Public Sector Organisation within the last three years. The post qualification audit experience must include at least one years practical experience of applying risk/systems based internal audit principles. The examples must demonstrate experience of:
– Audit fieldwork;
– Design and undertaking of detailed audit testing;
– Development of practical recommendations for addressing weaknesses found during fieldwork
– A sound understanding of risk, control and corporate governance principles and its impact on the work of Internal Audit, and experience of auditing controls to manage risks in a variety of systems/environments.
The Tenderer must propose and submit examples for a minimum of 4 Auditors for this requirement.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

Project 13369
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 9.10.2013 – 15:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

9.10.2013 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Date: 9.10.2013 – 15:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once): Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once): https://e-sourcingni.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: CPD will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2006 (SI 2006 No 5)/ Utilities Contracts Regulations (SI 2005 No 6) ***(DELETE AS APPROPRIATE)*** provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:28.8.2013