Internal Audit Services Finance Wales
Internal audit services for Finance Wales plc, its subsidiaries and associate company (“the FW Group”).
UK-Cardiff: accounting and auditing services
2012/S 30-048621
Contract notice
Services
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Finance Wales
Finance Wales, 3rd Floor, Oakleigh House, Park Place
For the attention of: Miss Sarah Patnett
CF10 3DQ Cardiff
UNITED KINGDOM
Telephone: +44 2920338134
E-mail: procurement@financewales.co.ik
Fax: +44 2920338101
Internet address(es):
General address of the contracting authority: http://www.financewales.co.uk
Address of the buyer profile: http://www.financewales.co.uk
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Body governed by public law
I.3)Main activity
Economic and financial affairs
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Provision of Internal Audit Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 9: Accounting, auditing and bookkeeping services
Main site or location of works, place of delivery or of performance: UKL22.
NUTS code UKL22
Service category No 9: Accounting, auditing and bookkeeping services
Main site or location of works, place of delivery or of performance: UKL22.
NUTS code UKL22
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Internal audit services for Finance Wales plc, its subsidiaries and associate company (“the FW Group”).
Community Benefits do not apply to this contract.
Community Benefits do not apply to this contract.
II.1.6)Common procurement vocabulary (CPV)
79210000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
The FW Group requires the following services:
The primary role is to provide the Chief Executive Officer (Accounting Officer) with an opinion on and evaluation of the adequacy, reliability and effectiveness of the Company’s risk management, internal control and governance systems. All of the Company’s activities fall within the scope of the service to be provided.
The key attributes of the successful tenderer will be the ability to demonstrate in order of significance:
— financial services expertise,
— experience of the Financial Services Authority,
— European Grant regime knowledge,
— Awareness of the Public Sector audit regime (GIAS).
The work of Internal Audit is to be carried out in accordance with the standards set out in the Government Internal Audit Standards (GIAS) and Government Information Systems Audit Manual (GISAM) and with any subsequent amendments to those standards as advised by HM Treasury, plus any legal and regulatory requirements as applicable in the delivery of this contract. A significant portion of the organisation is subject to regulation by the Financial Services Authority (FSA) and consideration should also be given as to how compliance with their requirements might best be tested.
Further information can be obtained from the Invitation to Tender which can be accessed here: http://www.financewales.co.uk/about_us/procurement.aspx.
The primary role is to provide the Chief Executive Officer (Accounting Officer) with an opinion on and evaluation of the adequacy, reliability and effectiveness of the Company’s risk management, internal control and governance systems. All of the Company’s activities fall within the scope of the service to be provided.
The key attributes of the successful tenderer will be the ability to demonstrate in order of significance:
— financial services expertise,
— experience of the Financial Services Authority,
— European Grant regime knowledge,
— Awareness of the Public Sector audit regime (GIAS).
The work of Internal Audit is to be carried out in accordance with the standards set out in the Government Internal Audit Standards (GIAS) and Government Information Systems Audit Manual (GISAM) and with any subsequent amendments to those standards as advised by HM Treasury, plus any legal and regulatory requirements as applicable in the delivery of this contract. A significant portion of the organisation is subject to regulation by the Financial Services Authority (FSA) and consideration should also be given as to how compliance with their requirements might best be tested.
Further information can be obtained from the Invitation to Tender which can be accessed here: http://www.financewales.co.uk/about_us/procurement.aspx.
II.2.2)Information about options
Options: yes
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
As specified in the Invitation to Tender http://www.financewales.co.uk/about_us/procurement.aspx.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As specified in the Invitation to Tender http://www.financewales.co.uk/about_us/procurement.aspx.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
As specified in the Invitation to Tender http://www.financewales.co.uk/about_us/procurement.aspx.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (a) is bankrupt or is being wound up, whose affairs are being administered by the courts, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the courts or for an arrangement with creditors or is the subject of any other similar proceeding under national laws or regulations;
(c) has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under the provisions of the Directive on the criteria for qualitative selection;
Further information can be obtained from the Invitation to Tender http://www.financewales.co.uk/about_us/procurement.aspx.
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the courts or for an arrangement with creditors or is the subject of any other similar proceeding under national laws or regulations;
(c) has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under the provisions of the Directive on the criteria for qualitative selection;
Further information can be obtained from the Invitation to Tender http://www.financewales.co.uk/about_us/procurement.aspx.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (a) bank statement and/or evidence of professional risk indemnity insurance;
(c) statement of turnover for a maximum of the last 3 years.
Further information can be obtained from the Invitation to Tender. http://www.financewales.co.uk/about_us/procurement.aspx.
(c) statement of turnover for a maximum of the last 3 years.
Further information can be obtained from the Invitation to Tender. http://www.financewales.co.uk/about_us/procurement.aspx.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
As specified in the Invitation to Tender http://www.financewales.co.uk/about_us/procurement.aspx.
As specified in the Invitation to Tender http://www.financewales.co.uk/about_us/procurement.aspx.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: Consultants are registered auditors eligible to conduct audits under the Companies Act 1985.
Reference to the relevant law, regulation or administrative provision: Consultants are registered auditors eligible to conduct audits under the Companies Act 1985.
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
2012/02/KOL
IV.3.2)Previous publication(s) concerning the same contract
no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate
11.4.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders
Date: 11.4.2012 – 12:00
Place:
Place:
Oakleigh House, Cardiff.
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Sarah Patnett – Business Services Manager.
Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: no
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: yes
Reference to project(s) and/or programme(s): JEREMIE Fund – JEREMIE is the acronym for the Joint European Resources for Micro to Medium Enterprises Initiative of the European Commission’s Directorate General for Regional Policy (DG Regio).
Reference to project(s) and/or programme(s): JEREMIE Fund – JEREMIE is the acronym for the Joint European Resources for Micro to Medium Enterprises Initiative of the European Commission’s Directorate General for Regional Policy (DG Regio).
VI.3)Additional information
Buy4Wales Reference Number: 29243.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
Finance Wales
Oakleigh House, Park Place,
CF10 3DQ Cardiff
UNITED KINGDOM
E-mail: procurement@financewales.co.uk
Telephone: +44 2920338100
Internet address: http://www.financewales.co.uk
Fax: +44 2920338101
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: Finance Wales will incorporate a minimum 10 calendar day standstill period at the point the information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from Finance Wales before the contract is entered into. Applicants have two working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of three working days before the expiry of the standstill period. Such additional information should be required from the contact named above.
If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2006 (SI2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.
If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2006 (SI2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:9.2.2012