Internal Building Works Tender

UK-Ystrad Mynach: Plastering work

2013/S 018-026075

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Caerphilly County Borough Council
Procurement Services, Ty Penallta Council Offices, Hengoed
Contact point(s): www.proactisplaza.com/SupplierPortal
For the attention of: Derek Morris
CF82 7PG Ystrad Mynach
UNITED KINGDOM
Telephone: +44 1443863195
E-mail: morrid@caerphilly.gov.uk
Fax: +44 1443863167

Further information can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

The Supply and Delivery of Internal Labour and Materials for the WHQS Programme within Caerphilly County Borough Council

II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Execution
Main site or location of works, place of delivery or of performance: Within the Geographical Boundaries of Caerphilly County Borough Council.
NUTS code UKL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Council are seeking expressions of interest for suitable organisations to undertake internal works to the Authority’s housing stock in line with the Welsh Housing Quality Standard (WHQS) Programme.
This arrangement requires companies to provide a range of internal works and materials including but not limited to the following:
Plastering, electrical rewiring, installation of heating systems, kitchens and bathrooms, including wall and floor tiling and general plumbing works.
Community Benefits apply to this contract, Further details: The Council is committed to contributing to the social, economic and environmental well-being of the wider community. At award of the contract, the successful provider will be expected to work with the Council to maximise the community benefits delivered through the contract. This will include (but not be limited to): Training and employment opportunities – to be developed in line with the Caerphilly Passport Programme (or equivalent)Maximising supply chain opportunities for SME’s Working with schools and colleges – work experience/ work placements. Existing Contractual Arrangements: In order to ensure that the Council meets its commitment to bringing up the standard and condition of its existing housing stock to the Welsh Government’s Welsh Housing Quality Standard (“the Standard”) by the end of 2019, a number of contractual arrangements are in place which cover some elements of the scope of this agreement. In order to ensure that the Standard is met, some of these contracted arrangements may continue into the early term of this agreement. Further details regarding this issue can be found within the tender documentation. Bidders’ Days/information:The Council will be holding a Bidder days for each procurement associated with the WHQS Programme, details can be obtained from Jemma Ford (Supplier Realtionship Officer) on +44 1443863163 Community Benefits will form part of the arrangement and be evaluated based on both core and non core elements as stated within the tender documents.

II.1.6)Common procurement vocabulary (CPV)

45410000, 45310000, 45315000, 45331000, 45422000, 45332200, 45333100, 31210000, 31220000, 31300000, 31320000, 31350000, 39715210, 44220000, 44230000, 45210000, 45232141, 45262660, 45330000, 45331100, 45331110, 45332400, 45333000, 45350000, 45420000, 45430000, 45431000, 45431200, 45431100, 45432100, 45432111, 45442100, 50721000, 90650000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

It is the Council’s intention to let the contract in three geographical lots and the Authority has identified indicative spends for all three areas as follows:
Lot 1 Eastern Valley – GBP 27 m (twenty-seven million pounds);
Lot 2 Upper Rhymney Valley – GBP 15 m (fifteen million pounds);
Lot 3 Lower Rhymney Valley – GBP 15 m (fifteen million pounds).
Bidders are allowed to tender for all three lots but will only be able to win one of the lots available if successful. The process for managing this will be set out in the ITT.
Bidders are required to complete only one PQQ and will confirm which lot/s they intend to apply for in the ITT document.
Bidders shall also note that the spends identified above are indicative only and may change during the course of the contract.
The commitment contract will be for a 6-year period and commence on 1.4.2014 to 31.3.2020.
Bidders must have an annual turnover of GBP 1,500,000.00 (1.5 million) or more as part of this arrangement. Bids received with less than an annual turnover of GBP 1,500,000.00 (1.5 million) will not be accepted.
Estimated value excluding VAT: 5 700 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Companies are advised that they can tender for all 3 lots but only win one lot out of the three offered.

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 1.4.2014. Completion 31.3.2020

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Council reserves the right to request a bond, parent guarantee and / or other guarantees of financial liability both at the time of award of the contract and during the term. Please see the contract documents for further information.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As set out in the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

None specified, save that in the case of a partnership or consortia or other grouping of more than one legal entity, one party must act as “prime contractor” / “lead contractor”. Consortia or other groupings must be legally constituted as a single entity prior to contract award or if more than one entity, must accept joint and several liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As outlined in the contract and tender documentation.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As set out in tender documentation.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the tender documentation.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the tender documentation.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number The top scoring five (5) organisations for each lot will proceed to the Invitation To Tender (ITT) stage of the process. In the event that the fifth placed scores are tied those organisations in joint fifth place will proceed to ITT stage.
Objective criteria for choosing the limited number of candidates: The criteria used for selecting the limited number of candidates to tender are detailed in the pre qualification questionnaire (“PQQ”) and supporting documentation. However, it should be noted that both financial / economic standing and quality thresholds will apply.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CCBC/PS1115/12/DM.

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 11.3.2013 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

4.3.2013

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

18.6.2013

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 2.9.2013 – 14:00
Place:

Caerphilly County Borough Council, Penallta House, Tredomen Park, Ystrad Mynach, Hengoed, CF82 7PG via Proactis Plaza e-tendering portal.

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: The Head of Procurement and / or Authorised Council employees only. No members of the general public.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

VI.3)Additional information

Any sub contracting arrangements will be limited to a maximum of two levels. The second level can only be a maximum of twenty percent (20 %) of the first level. All sub contract arrangements must ensure the flow down of terms and conditions (including payment terms) as detailed in the main contract.
(i) As part of the process, the tender will be undertaken utilising Caerphilly CBC’s Proactis Plaza e-tendering system. Therefore, companies are invited to follow the following directions to register on the system:
1. Log in to the Proactis Plaza E-Sourcing Portal at https://www.proactisplaza.com

2. Click the “Register Now” button at the bottom of the window.
3. Enter your correct Organisation Name, Details and Primary Contact Details. The system will auto generate the Organisation ID and User Name for you.
4. Please make a note of the Organisation ID and User Name, then click “Register”.
5. You will then receive an email from the system asking you to “Click here to activate your account”. This takes you to Enter Organisation Details.
6. Please enter the information requested, click “Next” and follow the instructions ensuring that you enter all applicable details.
7. In the Enter Product Classification screen please ensure that you select the Product Classification Codes (CPV Codes) that appear in the tender notice.
8. Accept the Terms and Conditions and then click “Next”. This takes you in to the Welcome window.
9. In the “Welcome” window please enter your Organisation name, Organisation ID and User Name (User ID). You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded.
10. Now click “Done” and you will enter the Supplier Home page.
11. From the Home Page, go to the “Opportunities” area, then search for New Opportunities. Click on the “ID” of the relevant opportunity and then click to register your interest on the relevant button. Click the “Requests from Buyers” command in the Opportunities area. This will take you to the list of current opportunities available to you.
12. Click the Project ID that relates to this notice, this will take you into the Tender Request.
13. Note the closing date for completion of the relevant project. Please review the “Items” tab and the Documents tab as there will be information relating to the project held here.
14. You can now either “Create a Response” to, or “Decline” this opportunity.
(ii) Contract award and liability in respect of tendering costs
The Council reserves the right to award all, part or none of the business forming the subject matter of this procurement and to abandon this procurement at any time. Under no circumstances will the Council incur any liability (including, but not limited to, liability as to costs) in respect of this procurement exercise, the abandonment of the same, or any documentation issued as part of this procurement exercise.
The Council does not bind itself to accept the lowest or any tender as part of this process.
(iii) Tender documents
The tender documents will outline the requirements of the tender process and the evaluation criteria.
PQQ’s are to be returned in accordance with the instructions in the PQQ documentation and in order to receive consideration must be received no later than 12:00 noon on 11.3.2013. It should be noted that the deadline for requests to participate is 12:00:00 on 4.3.2013 and it should be noted that the PQQ documentation will not be available after this time.
The PQQ selection criteria is as detailed in the PQQ documentation.
The tender award criteria for this procurement will comprise of cost and quality. Full details of the award criteria and the method of evaluation will be provided in the ITT documents.
It is anticipated that the invitation to Tender (ITT) documentation will be sent out on 18.6.2013, although the Council reserves the right to change this date at any time.
(iv) Living Wage:
The Council has adopted the policy in relation to the “Living Wage”. The “Living Wage” is deemed to be the minimum income necessary for a worker to meet their basic needs. The current living wage is GBP 7.45 per hour outside of London. It is hoped that the successful contractor will give due consideration to the payment of the living wage to its employees, sub contractors and other persons it may engage in order to deliver this contract.
(v) Existing Contractual Arrangements:
In order to ensure that the Council meets its commitment to bringing up the standard and condition of its existing housing stock to the Welsh Government’s WHQS by the end of 2019, a number of contractual arrangements are in place which cover some elements of the scope of Contract Notice for the Supply of Labour & Materials for the WHQS Internal Works Programme. In order to ensure that the WQHS is met, some of these contracted arrangements may continue into the early term of this agreement. Further details regarding this issue can be found within the tender documentation.
(vi) Supply Partner for Key Components
Bidders will be required to purchase their “key components” from the Council’s Supply Partner. For more information please refer to the tender documents.
Buy4Wales Reference Number: 32702.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Council will notify candidates of whether or not they have been successful in accordance with the provisions of Regulation 23 (1) to 32 (A) of the Public Contracts Regulations 2006 as amended (“the regulations”) and will hold a mandatory 10-day standstill period.
Economic operators who have been prejudiced or are at risk of prejudice may issue proceedings in the High Court (England and Wales) in accordance with the Regulations. Bidders should be aware that strict limits apply as laid down by the regulations.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:22.1.2013