Internal Mail Courier Services Contract

Internal Mail Courier Services Contract

Collect and deliver mail, small parcels and printed items from their premises.

United Kingdom-Buxton: Public security services

2014/S 183-323180

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

High Peak Borough Council and Staffordshire Moorlands District Council
Town Hall, Market Place, Derbyshire
Contact point(s): Procurement Unit
For the attention of: Procurement Officer
SK17 6EL Buxton
UNITED KINGDOM
Telephone: +44 3451297777
E-mail: procurement@staffsmoorlands.gov.uk
Fax: +44 129827639

Internet address(es):

General address of the contracting authority: http://www.highpeak.gov.uk

Address of the buyer profile: http://www.highpeak.gov.uk

Electronic access to information: http://www.highpeak.gov.uk/sm/council-services/tenders-and-contracts/current-tender-opportunities

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Staffordshire Moorlands District Council
Moorlands House Stockwell Street Leek Staffordshire
ST13 6HQ Leek
UNITED KINGDOM

Newcastle-Under-Lyme Borough Council
Civic Offices Merrial Street
ST5 2AG Newcastle-under-Lyme
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Collection and banking of Income and Internal Mail Courier Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 2: Land transport services [2], including armoured car services, and courier services, except transport of mail
Main site or location of works, place of delivery or of performance: Glossop, Chapel-en-le-Frith, New Mills, Buxton Derbyshire. Leek, Biddulph, Cheadle Staffordshire. Optional : Newcastle-under-Lyme.
NUTS code UKF1,UKG2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

High Peak Borough Council and Staffordshire Moorlands District Council are inviting professional and suitably qualified organisations to:
Collect and deliver mail, small parcels and printed items from their premises
1 off delivery of items to locations within the Councils boundaries
Collect and deposit cash and cheques from their premises
Empty coinage from Pay and Display machines from Car Parks and On-street and process for deposit
Contract rates could be made available to other Authorities in the Staffordshire region including Newcastle-under-Lyne Borough Council detailed in Annex A, should this Authority wish to access the Contract agreement.

II.1.6)Common procurement vocabulary (CPV)

75241000, 64122000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: yes
Description of these options: The initial term of the contract(s) will be for 3 calendar years extendible at the client’s sole discretion via 2 options to extend for a maximum of 2 individual years.
Provisional timetable for recourse to these options:
in months: 30 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 36 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Information about lots

Lot No: 1Lot title: Collection and delivery of internal mail items

1)Short description

Provision of internal carrier services for mail, parcel and other items to be collected and delivered into different locations in both Derbyshire and Staffordshire regions including Parish Councils. Items will be securely transported.

2)Common procurement vocabulary (CPV)

75241000, 64122000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2Lot title: Collection and banking of payments (inc cash)

1)Short description

Provision of secure collection and deposit of cheques and cash from the Council locations within Derbyshrie and Staffordshire.

2)Common procurement vocabulary (CPV)

75241000, 64122000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3Lot title: Collection, processing and banking of Car Park pay and display income

1)Short description

Collection of coinage from various Council pay and display car parking machines across Derbyshire and Staffordshire. Processing and desposit of income from those P&D machines.

2)Common procurement vocabulary (CPV)

75241000, 64122000

3)Quantity or scope
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The deposits and guarantees required by the clients will be set out in contract documents. Performance Bond or Parent Company Guarantee to be in place for the equivalent of 10 % of the total contract value.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The main financing conditions and payment arrangements required by the clients will be set out in the contract documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met: Applicants are invited to complete a tender document consistent with the Open tender procedure under the EC Consolidated Public Procurement Directive. The tender documents and Supplier Questionnaire are available to download at www.highpeak.gov.uk and must be returned to the address specified in the documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: see III.2.1
Minimum level(s) of standards possibly required: see III.2.1

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
see III.2.1
Minimum level(s) of standards possibly required:
see IIII.2.1
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

T2014_034

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 18.11.2014 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

19.11.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 12 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 20.11.2014

Place:

Buxton Town Hall Derbyshire SK17 6EL

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Procurement Officer
Head of Customer Services
Elected Members

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 48

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

High Peak Borough Council and Staffordshire Moorlands District Council formed and entered into a Strategic Alliance in February 2008.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court of England and Wales
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: A minimum of 10 calendar days standstill period at the point information on the award of the contract is communicated to tenderers.

VI.4.3)Service from which information about the lodging of appeals may be obtained

High Peak Borough Council
Town Hall Market Place
SK17 6EL Buxton
UNITED KINGDOM
E-mail: procurement@highpeak.gvo.uk
Telephone: +44 3451297777
Internet address: http://www.highpeak.gov.uk
Fax: +44 129827639

VI.5)Date of dispatch of this notice:

22.9.2014