International Travel Training Tender
International Travel Training for the Met Office.
United Kingdom-Exeter: Training services
Section I: Contracting authority
I.1)Name and addresses
Postal address: Fitzroy Road
NUTS code: UKK4 Devon
Postal code: EX1 3PB
Country: United Kingdom
Contact person: Mrs Susan Matthews
Telephone: +44 3709000100
Main address: http://www.metoffice.gov.uk
Address of the buyer profile: http://www.metoffice.gov.uk
I.4)Type of the contracting authority
Section II: Object
International Travel Training for the Met Office
II.1.2)Main CPV code
II.1.3)Type of contract
The Met Office Travel Policy is in place to ensure all business travel takes place in a safe, sustainable and cost-effective manner. The travel policy sets out the requirements for all staff and contractors to consider the necessity of their travel, to plan-ahead, and to carry out all pre-travel checks such as seeking approval, fitness to travel and confirmation of a communications plan. The safety of our staff whilst travelling on business is of paramount importance. Following the travel policy helps to ensure all our people can be located and contacted in the event of an emergency.
Recognised as world leaders in weather and climate science and its application for people’s protection, prosperity and well-being, we are actively involved in several international programmes, projects and initiatives, requiring our staff to travel globally on an almost daily basis. Travel is essential to the Met Office as it allows us as a business to build and maintain strong relationships with our customers, stakeholders and collaboration partners.
For our staff to be appropriately prepared and protected before they travel in how to deal with any challenges they may face whilst abroad, and the Met Office recognising that it has a moral and legal duty of care for its staff, the Met Office requires an international travel training programme.
II.1.5)Estimated total value
II.1.6)Information about lots
II.2.3)Place of performance
II.2.4)Description of the procurement:
Whilst not an exhaustive list the Met Office require the solution to include the following:
Tier 1: Intelligent Travel: is an e-learning module (mandatory training for all Met Office staff travelling internationally); the key aims of this training is provide staff with relevant and required information and advice to help them plan, prepare and conduct international business visits successfully.
Tier 1 e-learning can be accessed via Met Net; it takes approximately 40 minutes to complete. There is an option to save progress, so staff do not need to compete this training in one sitting. Further completion of this in not required for 2 years.
Whilst not mandatory for those travelling on business within the UK, in the light of the terrorist threat in the UK and incidents in London and Manchester, staff will find the general principles in the e-learning applicable and we would strongly encourage undertaking this e-learning; the principles for keeping yourself safe can also apply to personal travel – even if you do not travel for business, so any staff can utilise the e-learning package if they wish.
As Tier 1 is essentially the foundation level with the following tiers referring and reflecting to this learning; Tier 1 will need to be completed before progressing to the next tiers.
Tier 2-Tier 2: is a 1-day training course providing staff who are travelling to destinations identified as moderate risk, for example The Philippines, Mexico and Indonesia. These workshops are held at Exeter HQ.
Tier 3: is a 2-day training course for staff who are required to travel to high risk destinations; (primarily Africa, but may also apply to areas in Asia, including India), the content will focus on building knowledge and raising awareness of challenges they may encounter, for example weapons awareness, recognising hostile surveillance and dealing with a hijack/kidnap situation. It would also consist of a scenario training session which would be run off site.
Female traveller training: this would be a one-day workshop designed for female staff travelling abroad; again this will complement the course content previously provided to ensure continuity – but will look to address female specific negative situations including cultural beliefs to support their health, safety and wellbeing whilst travelling abroad;
A 1- day training workshop – specifically designed for managers who may not travel themselves, but who have staff that do and require further knowledge regarding the risks their staff face and what their key responsibilities are pre, during and post staff travel.
Course refresher — for points 1 to 4 above; this course will follow the same format as the full courses, serving to reiterate key messages, changes and updates. This will be delivered through a combination of classroom learning and practical sessions.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
II.2.10)Information about variants
II.2.11)Information about options
II.2.12)Information about electronic catalogues
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
Section VI: Complementary information
VI.1)Information about recurrence
Postal address: The Met Office
Postal code: EX1 3PB
Country: United Kingdom
VI.5)Date of dispatch of this notice: