International Travel Training Tender

International Travel Training Tender

International Travel Training for the Met Office.

United Kingdom-Exeter: Training services

2020/S 194-470536

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Met Office
Postal address: Fitzroy Road
Town: Exeter
NUTS code: UKK4 Devon
Postal code: EX1 3PB
Country: United Kingdom
Contact person: Mrs Susan Matthews
Telephone: +44 3709000100
Internet address(es):
Main address:
Address of the buyer profile:


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


International Travel Training for the Met Office


Reference number: DN501960

II.1.2)Main CPV code

80500000 Training services

II.1.3)Type of contract


II.1.4)Short description:


The Met Office Travel Policy is in place to ensure all business travel takes place in a safe, sustainable and cost-effective manner. The travel policy sets out the requirements for all staff and contractors to consider the necessity of their travel, to plan-ahead, and to carry out all pre-travel checks such as seeking approval, fitness to travel and confirmation of a communications plan. The safety of our staff whilst travelling on business is of paramount importance. Following the travel policy helps to ensure all our people can be located and contacted in the event of an emergency.

Recognised as world leaders in weather and climate science and its application for people’s protection, prosperity and well-being, we are actively involved in several international programmes, projects and initiatives, requiring our staff to travel globally on an almost daily basis. Travel is essential to the Met Office as it allows us as a business to build and maintain strong relationships with our customers, stakeholders and collaboration partners.

For our staff to be appropriately prepared and protected before they travel in how to deal with any challenges they may face whilst abroad, and the Met Office recognising that it has a moral and legal duty of care for its staff, the Met Office requires an international travel training programme.


II.1.5)Estimated total value

Value excluding VAT: 280 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.3)Place of performance

NUTS code: UKK4 Devon

II.2.4)Description of the procurement:


Whilst not an exhaustive list the Met Office require the solution to include the following:

Tier 1: Intelligent Travel: is an e-learning module (mandatory training for all Met Office staff travelling internationally); the key aims of this training is provide staff with relevant and required information and advice to help them plan, prepare and conduct international business visits successfully.

Tier 1 e-learning can be accessed via Met Net; it takes approximately 40 minutes to complete. There is an option to save progress, so staff do not need to compete this training in one sitting. Further completion of this in not required for 2 years.

Whilst not mandatory for those travelling on business within the UK, in the light of the terrorist threat in the UK and incidents in London and Manchester, staff will find the general principles in the e-learning applicable and we would strongly encourage undertaking this e-learning; the principles for keeping yourself safe can also apply to personal travel – even if you do not travel for business, so any staff can utilise the e-learning package if they wish.

As Tier 1 is essentially the foundation level with the following tiers referring and reflecting to this learning; Tier 1 will need to be completed before progressing to the next tiers.

Tier 2-Tier 2: is a 1-day training course providing staff who are travelling to destinations identified as moderate risk, for example The Philippines, Mexico and Indonesia. These workshops are held at Exeter HQ.

Tier 3: is a 2-day training course for staff who are required to travel to high risk destinations; (primarily Africa, but may also apply to areas in Asia, including India), the content will focus on building knowledge and raising awareness of challenges they may encounter, for example weapons awareness, recognising hostile surveillance and dealing with a hijack/kidnap situation. It would also consist of a scenario training session which would be run off site.

Female traveller training: this would be a one-day workshop designed for female staff travelling abroad; again this will complement the course content previously provided to ensure continuity – but will look to address female specific negative situations including cultural beliefs to support their health, safety and wellbeing whilst travelling abroad;

A 1- day training workshop – specifically designed for managers who may not travel themselves, but who have staff that do and require further knowledge regarding the risks their staff face and what their key responsibilities are pre, during and post staff travel.

Course refresher — for points 1 to 4 above; this course will follow the same format as the full courses, serving to reiterate key messages, changes and updates. This will be delivered through a combination of classroom learning and practical sessions.


II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.12)Information about electronic catalogues

Tenders must be presented in the form of electronic catalogues or include an electronic catalogue

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 05/11/2020
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: Associate Director — Commercial
Postal address: The Met Office
Town: Exeter
Postal code: EX1 3PB
Country: United Kingdom

VI.5)Date of dispatch of this notice: