Interpretation and Translation Services Cheshire

Interpretation and Translation Services Cheshire

Interpretation Services is to include: Face 2 Face (for interviews, meetings, consultation and social service requirements (both spoken and non spoken)), Telephone (to facilitate ease of communications (spoken)), Video Sign Language and Video interpreting (i.e. video conference).

United Kingdom-Sandbach: Interpretation services

2013/S 249-436420

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cheshire East Borough Council
Procurement, Westfields, Middlewich Road
For the attention of: Michael Sellors (MCIPS)
CW11 1HZ Sandbach
UNITED KINGDOM
Telephone: +44 1270686453
E-mail: michael.sellors@cheshireeast.gov.uk

Internet address(es):

General address of the contracting authority: www.cheshireeast.gov.uk

Further information can be obtained from: This is an electronic tender. For all expressions of interest and to obtain documentation and to raise clarifications, organisations must register through the Cheshire East Borough Council’s electronic Contract and Tender Management System at the www.the-chest.org.uk
Internet address: www.the-chest.org.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: This is an electronic tender. For all expressions of interest and to obtain documentation and to raise clarifications, organisations must register through the Cheshire East Borough Council’s electronic Contract and Tender Management System at the www.the-chest.org.uk
Internet address: www.the-chest.org.uk

Tenders or requests to participate must be sent to: This is an electronic tender. For all expressions of interest and to obtain documentation and to raise clarifications, organisations must register through the Cheshire East Borough Council’s electronic Contract and Tender Management System at the www.the-chest.org.uk
Internet address: www.the-chest.org.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Interpretation and Translation Services Framework Agreement
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Cheshire East
NUTS code UKD2

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 3
Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 200 000 and 600 000 GBP

II.1.5)Short description of the contract or purchase(s)

Cheshire East Council is looking to set up a Framework Agreement for the provision of interpretation services and translation services.
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Interpretation Services is to include: Face 2 Face (for interviews, meetings, consultation and social service requirements (both spoken and non spoken)), Telephone (to facilitate ease of communications (spoken)), Video Sign Language and Video interpreting (i.e. video conference).
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Translation Services is to include: Document translation (including Braille, Large Print, Easy Read and Audio Transcription).
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These requirements are not being split into lots, a single provider must be able to provide all requirements either internally in its organisation or through sub-contractors or a network of freelance resources (referred to throughout this tender as sub-contractors).
II.1.6)Common procurement vocabulary (CPV)

79540000, 79530000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

This framework agreement will be open for use by:
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Cheshire East Borough Council and all Cheshire East Borough Council subsidiary and associated companies, including, but not limited to: Tatton Park Enterprises Ltd; East Cheshire Engine of the North; Ansa Environmental Services Ltd; Orbitas, Bereavement Services Ltd; Co-Socious Ltd and Everybody Sports & Recreational Trust Ltd (Trading as Everybody Ltd) and any other wholly or partly owned companies created by Cheshire East Borough Council after publication of this notice.
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This framework agreement will also be open for use by all educational establishments, including early years settings within the borough boundary regardless if they are maintained or academies.
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The value provided in the OJEU notice includes all potential spend under the framework agreement by the above, bidders should bear in mind that the Council can not guarantee any level of spend.
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Should the level of spend look to significantly exceed this advertised amount at any time during its life, the Council may need to terminate the framework agreement and re-tender. This is in order to avoid legal challenges against the Council under the UK Public Contracts Regulations 2006 (and as amended).
Estimated value excluding VAT:
Range: between 200 000 and 600 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The initial period is 1st April 2014 to 31st March 2016 (with 2 x 12 month options to extend).
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Therefore options maybe taken up for the period 1st April 2016 to 31st March 2017 and from 1st April 2017 to 31st March 2018.
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The options will be exercised at the sole discretion of the Council.
Provisional timetable for recourse to these options:
in months: 1 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)
II.3)Duration of the contract or time limit for completion

Starting 1.4.2014. Completion 31.3.2018

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The Council reserves the right to request winning bidders to enter into a form of bond or parent company guarantee pending the financial and economic status of that tenderer. Failure to agree will result in disqualification of that tender.
See tender documents
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

See tender documents (terms and conditions in particular)
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

No special legal form is required by the grouping of economic operators but each provider will be required to become jointly or severally responsible for the contract before acceptance.
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In the case of consortium bids, the contracting authority reserves the right to require any consortium the authority awards a contract to, if it is justified for the satisfactory performance of the contract, to name a lead partner with whom it can contract, or alternatively, to form a single legal entity before entering into, or as a term of, the contract.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The organisation (or its directors or any other person who has powers of representation, decision or control of such organisation) has not been convicted of any of the following offences:-
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Conspiracy within the meaning of section 1 of the Criminal Law Act 1977 where that conspiracy relates to participation in a criminal organisation as defined in Article 2(1) of Council Joint Action 98/733/JHA;or
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Any offence under sections 1,2 and 6 of the Bribery Act 2010
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Fraud, where the offence relates to fraud affecting the financial interests of the European Communities as defined by Article 1 of the Convention relating to the protection of the financial interests of the European Union, within the meaning of:-
– the offence of cheating the Revenue; or
– the offence of conspiracy to defraud; or
– fraud or theft within the meaning of the Theft Act 1968 and the Theft Act 1978; or
– fraudulent trading within the meaning of section 458 of the Companies Act 1985; or
– defrauding the Customs within the meaning of the Customs and Excise Management Act 1979 and the Value Added Tax Act 1994; or
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– an offence in connection with taxation in the European Community within the meaning of section 71 of the Criminal Justice Act 1993; or
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– destroying defacing or concealing of documents or procuring the extension of a valuable security within the meaning of section 20 of the Theft Act 1968; or
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– Money laundering within the meaning of the Money Laundering Regulations 2007; or
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Any other offence within the meaning of Article 45(1) of the Public Sector Directive.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
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Appropriate Completion of the Tender Response Document. If any response reads
as No this may result in an automatic fail, this will depend on what measures
have been put in place to prevent re-occurence / resolve the situation.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if requirements are met:
Financial checks will be undertaken for economic operators using the Councils
current financial assessors Dunn and Bradstreet.
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Pending the results of this check, the Council may wish to see:
– A copy of the organisations most recent accounts, audited if applicable (for
the last 3 years).
– Profit and Loss Account, Balance Sheet
– Cash flow forecast for the current year
– Bank letter outlining current cash and credit position
– Bank reference
– ‘Start-ups’ who have not been trading for 3 years should provide a statement
from their bank providing information of financial backing and estimated
turnover for this and the next financial year.
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Economic operators will be assessed according to the level of risk shown by the
credit check and the above information and may be required to enter into a form
of bond or parent company guarantee.
Minimum level(s) of standards possibly required: Average Risk Rating in the financial checks. Above Average Risk may require the council to request that the economic operator enters into a form of bond or parent company guarantee.
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Economic operators should also ensure that they hold as a minimum the following insurance levels or be able to provide with their response, a written statement advising that should they be awarded the contract they will have the required levels of insurance in place for the commencement of the contract:
– Public Liability 5 million GBP
– Employers Liability 10 million GBP
– Professional Indemnity 1 million GBP
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issues or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(g) for public works contracts and public services contracts, and only in appropriate cases, and indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contracts;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) with regard to the products to be supplied: (i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so request; (ii) certificates drawn up by official quality control institutes or agencies of recognized competence attesting the conformity of products clearly identified by references to specifications or standards.
Information and formalities necessary for evaluating if requirements are met:
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Appropriate completion of the Tender Reponse Document.
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Technical and Professional Capacity:
Information on whether the economic operator has ever:
– had a contract terminated in the last three years and why and what has been
done to prevent re-occurence
– not had a contract / framework agreement renewed for failure to perform to
the terms of hte contract / framework agreement and why and what has been done
to prevent re-occurence
– has withdrawn from a contract permaturely, why and where the fault lies
– has any outstanding cliams or litigation against it in the last three years,
why and what has been done to prevent re-occurence
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Quality Management:
– confirmation that an economic operator has a Quality Management System in
place
– confirmation that an economic operator manages continual improvement of their
services
– confirmation that an economic operator manages their supply chain to ensure
quality provision of services
Minimum level(s) of standards possibly required:
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Health and Safety:
Sufficient detail needs to be provided in all questions of Section E and Schedule 6 Question 2.1 of the Tender Response Document to enable the Council to determine the bidding organisations compliance with Health and Safety Requirements and Equality & Diversity Requirements.
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Technical and Professional Capacity:
Sufficient detial needs to be provided in all questions of Schedule 6 1 of the Tender Response Document to enable the Council to determine the bidding organisation that quality will be maintained and issues will not re-occur during this framework agreement.
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Quality Management:
– that a Quality Management System is in place
– that there is an approach to continue improvement in place within the organistion and this is sufficiently structured
– that the organisation manages their supply chain to ensure programmes of work are met and quality is satisfactory.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

NWCE-9CYNRS
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

31.1.2014 – 13:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

This notice is for a framework agreement and is not in itself a contract and there is no guarantee of volumes of business under this agreement.
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The Authority gives no guarantee or warranty or makes any representation as to the accuracy of any indicative volumes or as to the value of the work during the framework agreement period.
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This procurement exercise will be conducted on Cheshire East Borough Council’s electronic Contract and Tender Management System at the www.the-chest.org.uk. Organisations wishing to be considered for this framework agreement must register their expression of interest through the Contract and Tender Management System **DO NOT CONTACT MEMBERS OF THE COUNCIL DIRECT** and submit a completed tender document by the deadline.

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The reference on The Chest is NWCE-9CYNRS
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It is the organisations responsibility to satisfy themselves that they have provided all of the required information.
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If you have any technical problems with The Contract and Management System please contact the helpdesk on: Email: nwsupport@due-north.com Telephone: +44 8452930459

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If and when this requirement is offered to tender, this must be done in whole via electronic means using the Contract and Tender Management System at www.the-chest.org.uk.

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Only in the event you require urgent assistance regarding the initial usage of the eTendering package please contact the Contracting Authority point-of-contact in Section I.1 of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to procurement@cheshireeast.gov.uk

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

Body responsible for mediation procedures

Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Cheshire East Borough Council will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That
notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
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The Public Contracts Regulations 2006 (SI 2006 No 5) provides for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:20.12.2013