INTERREG IVB Project

INTERREG IVB Project

Project Coordination and Promotion of an INTERREG IVB NEW Project Entitled:SHARE. Procurer reference: SHARE

Value of tender: £Undisclosed
CONTRACT NOTICE – NON OJEU
Is this notice funded by the Welsh European Funding Office (WEFO)?
No
Contract Type
Services
SECTION I: CONTRACTING AUTHORITY
Name of the organisation
Merthyr CBC Economic Development
Contact Name
MR Ryan Barry
Address
Civic Centre, Castle Street,
Town
Merthyr Tyfil
Postcode
CF47 8AN
Phone
01685 725303
EMail
ryan.barry@merthyr.gov.uk
Web Address
http://www.merthyr.gov.uk
SECTION II: DETAILS OF THE CONTRACT
Service category
26
Title of the contract
Project Coordination and Promotion of an INTERREG IVB NEW Project Entitled:SHARE
Description of the contract

The services being provided include the following listed below: The winning contractor will be expected to provide these services on a phased, mentoring basis, i.e. to provide project related templates at the outset of the project, to provide a high level of support and assistance to both Lead Partner and subsequent SHARE project partners throughout the course of the project.

I. To take responsibility for the coordination of the SHARE project on behalf of the Lead Partner and to work with all partners to assist them in the delivery of their project responsibilities in accordance with the approved application for funding.

II. To provide ongoing management and collation of all documentation required to comply with the conditions of the grant award by the managing authority and the Lead Partner First Level Control Auditor.

III. To act as the secretariat on behalf of the lead partner to all the partners for all transnational meetings, exchange visits and workshops.

IV. To project manage and contribute to the development and production of all products specified in the approved application for funding and to support the development and delivery of the five work packages and communication plan.

V. To complete all the project related requirements necessary to complete the project in compliance with the managing authority and Lead Partner First Level Control Auditor

VI. To take overall responsibility for financial management of the project reporting to the Lead Partner’s Financial Administrator in and to work with the partners to assist them in the delivery of their financial management functions.

VII. Assist the project manager in planning and organising 6 monthly International Steering Group Meetings to review outputs and work packages and lead on the review of claims and forecasts to ensure that all partners are clear about their progress and what budgets remain.

VIII. To collate all financial information for 6 monthly claims, to review all partner claims for eligibility of spend, correct figures and adequate evidence and to prepare the overall claim, organise the claim audit and respond to any queries relating to this claim from the First Level Controller or the project secretariat.

IX. To ensure that all Financial Information for claims is filed in an orderly way with adequate supporting information so that it is available for any Second Level Control inspections that may arise during the life of the project, and be available to answer any queries that may arise from such inspections.

X. To gather all supporting financial documentation requested by the funders

XI. To provide regular guidance to all partners on the rules and regulations in respect of financial controls for INTERREG IVB projects.

XII. To support the financial manager on all matters related to the SHARE INTERREG IVB Project and liaise with the JTS as deemed necessary.

Classification of contract (CPV codes)
73000000 – Research and development services and related consultancy services.

Contract Length
Starting date:
01.05.2012
and/or Ending date
31.07.2015
SECTION III: AWARD CRITERIA

SECTION IV: Administrative Information

Instructions to suppliers

To recieve a copy of the tender document please contact the person below:

Mr Ryan Barry

Merthyr Tydfil County Borough Council

Unit 5

Triangle Business Park

Pentreback

Merthyr Tydfil

CF48 4TQ

ryan.barry@merthyr.gov.uk

Reference Number
SHARE1
Deadline Date
10.04.2012
Deadline date refers to
Reciept of Tenders
Does this contract relate to a Project / Programme funded by EU funds?
Yes
INTERREG IVB
Community Benefits do not apply to this contract