Intertidal monitoring project Wales

Intertidal monitoring project Wales

Countryside Council for Wales. UK-Bangor: monitoring and control services

2012/S 58-094887

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Countryside Council for Wales
Maes y Ffynnon, Penrhosgarnedd, Ffordd Penrhos, Gwynedd
For the attention of: Anne Thomas / James Roberts
LL57 2DW Bangor
Telephone: +44 1248385500
Fax: +44 1248385514

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

National or federal agency/office
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Across-wales intertidal monitoring project.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 8: Research and development services
Main site or location of works, place of delivery or of performance: Wales.

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 3

II.1.5)Short description of the contract or purchase(s)

The Countryside Council for Wales (CCW) has a statutory duty to produce advice under Regulation 33 of the Habitats Regulations 1994, which states:
“As soon as possible after a site becomes a European marine site, [CCW / NE] shall advise other relevant authorities as to:
— the conservation objectives for that site, and
— any operations which may cause deterioration of natural habitats or … disturbance of species, for which the site has been designated.”.
The Regulation 33 advice package is the foundation for feature condition monitoring, which is required in order for CCW to fulfil its function of reporting on whether features are in favourable conservation status.
Community benefits do not apply to this contract.
II.1.6)Common procurement vocabulary (CPV)

71700000, 71354500, 73112000, 90712300, 98360000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The fieldwork will be conducted within Wales and spread between statutory sites that contain intertidal features (see Annex 1).
The project will focus on sub-habitats of the broad SAC features: intertidal mudflats and sandflats, reefs (including biogenic reefs), shallow inlets and bays and estuaries.
— To complete fieldwork monitoring across Wales using existing monitoring techniques, on an annual basis,
— To further develop and establish a programme of monitoring work for statutory sites with intertidal habitat features in Wales,
— To maintain a close working relationship between the contractors and CCW marine specialist staff in the design, implementation, analysis and reporting of the marine intertidal monitoring program,
— To harmonise the programme of monitoring work in SACs with Water Framework Directive and the Marine Strategy Framework Directive monitoring objectives where they overlap,
— To provide regular presentation, reporting, analysis and interpretation of the monitoring work, including identifying opportunities to publish the monitoring work in scientific and other journals.
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Starting 14.5.2012. Completion 31.3.2015

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As per CCW terms and conditions.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per CCW terms and conditions.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As per CCW terms and conditions.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (a) is bankrupt or is being wound up, whose affairs are being administered by the courts, who has entered into an arrangement with creditors or who is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding-up or administration by the courts or for an arrangement with creditors or is the subject of any other similar proceeding under national laws or regulations;
(c) has been convicted of an offence concerning his professional conduct by a judgement which has the force of res judicata;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can justify;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under the provisions of the Directive on the criteria for qualitative selection.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) bank statement and/or evidence of professional risk indemnity insurance;
(b) balance sheets or extracts of balance sheets;
(c) statement of turnover for a maximum of the last 3 years.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) a list of works carried out over the last 5 years with certificates of satisfaction;
(b) a list of principal deliveries effected or services provided in the last 3 years and evidence of delivery;
(c) an indication of technicians or technical bodies involved;
(d) a description of technical facilities and measures used to ensure quality;
(e) educational and professional qualifications of the supplier and staff responsible for performing the contract;
(f) where appropriate, an indication of the environmental management measures that would be applied when performing the contract;
(g) a statement of average annual manpower and number of staff in the last 3 years;
(h) a statement of tools, plant and equipment available to the supplier;
(i) details of any intended sub-contracting arrangements;
(j) where appropriate, samples, descriptions and photographs of products and quality assurance certificates.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Project management. Weighting 20

2. Demonstration of how key staff’s expertise will relate to this work and clarity of each team member’s contribution. Weighting 15

3. Demonstration that key staff are able to follow an existing protocol to secure compatible data with previous surveys, please provide example of previous project(s). Weighting 20

4. Demonstration of good understanding of intertidal and shallow subtidal habitats and species. Weighting 25

5. Demonstration of key staff’s skills in using GIS, and in particular, MapInfo data. Weighting 15

6. Demonstration of key staff’s expertise of using Marine recorder for physical and species data. Weighting 5

7. Price weighting. Weighting 50

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

330 MFG 11
IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 1.5.2012 – 14:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

1.5.2012 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 30.4.2012
IV.3.8)Conditions for opening tenders

Date: 1.5.2012 – 12:00
Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Buy4Wales reference number: 29678.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

See Section VI.4.2

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: CCW will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Such additional information should be required from CCW (address in part 1.1). If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages [the purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into].
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:21.3.2012