Intrusive Audits of Contractors

Intrusive Audits of Contractors

Audits of domestic gas appliance contractors.

UK-London: technical inspection and testing services

2012/S 24-039333

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Wandsworth Borough Council
Housing Department, 17-27 Garratt Lane
For the attention of: Miss Paula Chuard
SW18 4AE London
Telephone: +44 2088717728

Internet address(es):

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Intrusive Audits of Contractors who carry out the Servicing and Maintenance of Domestic Gas Appliances.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
NUTS code UKI11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Technical inspection and testing services. The provision of services relating to the intrusive auditing of contractors who carry out the servicing and maintenance of domestic gas appliances providing heating and hot water to the Council’s residential housing stock boroughwide. Applications will only be considered from organisations able to demonstrate that they have experience in providing such services.
II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The contract will commence on 2.7.2012 and will be for a period of five years with a possible further mutually agreed extension of upto a further two years in the event that the contracts prove successful and there are no pressing reasons to terminate them.
Tendering for this contract will be based on the submission of detailed rates for testing gas appliances in 14 316 properties which have some form of gas appliance and approx 1 500 properties which have a gas carcass which are checked annually.
The estimated annual value of the contract is 46 000 GBP. It is anticipated that tenders will be sought in April 2012.
Estimated value excluding VAT: 322 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: The contract will commence on 2.7.2012 and will be for a period of five years with a possible further mutually agreed extension of upto a further two years in the event that the contracts prove successful and there are no pressing reasons to terminate them.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 84 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
Objective criteria for choosing the limited number of candidates: Organisations wishing to be considered for selection to tender are required to complete a pre-qualifying questionnaire (PQQ) which should be obtained from Miss Paula Chuard, Principal Procurement Officer either by email at or by post from Housing Department, Wandsworth Borough Council 17-27 Garratt Lane, Wandsworth High Street, London SW18 4AE. Completed PQQs along with any supporting documentation must be submitted by 12:00 noon on Wednesday 14.3.2012. Late submissions will not be considered.

Selection for inclusion within the tender list will be based on the following criteria:
(a) evidence of at least 3 years experience of carrying out intrusive audits of gas contractors;
(b) evidence of proven capability to undertake the requirements of the contract;
(c) evidence of sufficient resources to fulfil the obligations of the contract;
(d) evidence of ability to deliver to the contract standard drawn from references for current and recent contracts of a similar size and nature;
(e) sufficient suitably qualified staff to cover the relevant essential areas of expertise set out above;
(f) key personnel must have good technical knowledge with a minimum of five years experience;
(g) evidence of economic and financial standing in respect of viability to perform the services;
(h) evidence of Public Liability Insurance cover to a minimum of 5 000 000 GBP per occurrence, Employer’s Liability to a minimum of 10 000 000 GBP and Professional Indemnity Insurance to a minimum of 2 000 000 GBP (or statements that these will be obtained if awarded the contract);
(i) evidence that the organisation has an annual turnover equivalent to at least twice the contract value; and
(j) evidence of a sound record of quality standards, including complaint handling, health and safety and equal opportunities.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

Lowest price
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

14.3.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
Following evaluation of PQQs, including receipt and evaluation of technical references, it is the Council’s intention to restrict the number of organisations invited to tender to a maximum of 6 organisations. If more than 6 companies meet the criteria for selection, those scoring the highest number of points on the evaluation criteria will be invited to tender.
Applicants are advised that references will be obtained in writing from referees. It is the applicant’s responsibility to ensure that their referees respond within the time scale as this will form a key part of the evaluation of PQQs.
A performance bond will not be required. Draft specifications may be inspected free of charge at the Housing Department, Wandsworth Borough Council, 17-27 Garratt Lane, SW18 4AE on weekdays between 9:00 and 16:30.
If you wish to discuss this contract opportunity, please contact Phil Dwyer, Leasehold and Procurement Manager on +44 2088716526 and e-mail at GO Reference: GO-201222-PRO-3692153.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:2.2.2012