Invitation to Quote Archive Storage Infrastructure

Invitation to Quote Archive Storage Infrastructure

The storage will comprise of a tape library to hold the archived data and a server and associated software to interface between the tape library and the network to allow users to store and retrieve data from the archive. The server software should provide an interface to the users to allow file transfer using standards such as, smb or nfs.

UK SBS IT 140072 Archive Storage

Reference number: UK SBS IT 140072

Deadline date: 05/12/2014

This deadline is for…The final date and time for the submission of bids is 05/12/2014 at 11:00 hours

Contract value :£0 – £60,000

Location where the contract is to be carried out:CambridgeTo register on our e-sourcing portal click on and follow the link ‘Register for CCS eSourcing’. To express your interest in this opportunity email .

Is this suitable for smaller suppliers? Yes

Name of the buying organisation: UK Shared Business Services Ltd.

Description of the contract

1. Overview Specification of requirements provided in this section gives the broad technical requirements for to the Invitation to Quote (ITQ) procedure for the provision of a new archive storage infrastructure to be implemented in the Laboratory of Molecular Biology (the “LMB”) building in Cambridge. The system is going to be used for a long term archive of user data when users leave the organization or complete a project. The storage will comprise of a tape library to hold the archived data and a server and associated software to interface between the tape library and the network to allow users to store and retrieve data from the archive. The server software should provide an interface to the users to allow file transfer using standards such as, smb or nfs. It should also have a management interface, ideally via a web page, to allow configuration of the system, manage the storage and library and index the data. If your proposed solution does not include and separate library and server please supply details in the questions section. The management interface and file sharing mount points must be compatible with Apple Macs, Windows and Linux. We do not expect the archive system to be replicated in hardware, although it should be possible to duplicate the data onto separate tapes and remove it from the archive for off site storage. The solution should provide the following functionality File systems should be exported via CIFS/Samba and NFS, so that they can be accessed by WindowsXP (and onwards) together with OSX (10.4 onwards) and Redhat Linux 6.1. LDAP should ideally be an option for authentication of CIFS/SAMBA. Straightforward administration; i.e. a Web interface for configuration and management, including faults on the Library, and optionally with CLI access, scripting & cron support. Ability to enlarge the Library in the future. Please supply details of the options and costs to do this. The tape library should be capable of determining any degradation of data stored on the tape media and should have options for alerting IT staff of the problem, and options to repair/recover the data before it is lost. The total solution, including all hardware and software should not exceed £60K (VAT exempt) and must be delivered and paid for before the 31st of March 2015. Suppliers must guarantee they can deliver all required components before this date. As we have a fixed sum of money, we have avoided specifying the maximum storage capacity. The suggested solution should, as far as possible, fulfil the above requirements, and then be expanded to as much capacity as our budget allows. We would like to avoid upgrades for as long as possible. The tender will be scored on capacity, functionality and warranty, assuming that the price is fixed at 60K. About UK Shared Business Services Putting the business into shared services UK Shared Business Services Ltd (UK SBS) brings a commercial attitude to the public sector; helping our customers improve efficiency, generate savings and modernise. It is our vision to become the leading provider for our customers of shared business services in the UK public sector, continuously reducing cost and improving quality of business services for Government and the public sector. Our broad range of expert services is shared by our customers. This allows our customers the freedom to focus resources on core activities; innovating and transforming their own organisations. Core services include Procurement, Finance, Grants Admissions, Human Resources, Payroll, ISS, and Property Asset Management all underpinned by our Service Delivery and Contact Centre teams. UK SBS is a people rather than task focused business. It’s what makes us different to the traditional transactional shared services centre. What is more, being a not-for-profit organisation owned by its customers, UK SBS’ goals are aligned with the public sector and delivering best value for the UK taxpayer. UK Shared Business Services Ltd changed its name from RCUK Shared Services Centre Ltd in March 2013. Our Customers Growing from a foundation of supporting the Research Councils, 2012/13 saw Business Innovation and Skills (BIS) transition their procurement to UK SBS and Crown Commercial Service (CSS – previously Government Procurement Service) agree a Memorandum of Understanding with UK SBS to deliver two major procurement categories (construction and research) across Government. UK SBS currently manages £700m expenditure for its Customers, our growth projections anticipate this will rise to £1bn in 2013/14. Important information From the 2nd April 2014 the Government is introducing its new Government Security Classifications (GSC) classification scheme to replace the current Government Protective Marking Scheme (GPMS). A key aspect of this is the reduction in the number of security classifications used. All potential suppliers should make themselves aware of the changes as it may impact on this Requirement. The link below to the website provides information on the new GSC:


Classification of the contract

92510000Library and archive services

92511000Library services

92512000Archive services

92512100Archive destruction services

30200000Computer equipment and supplies

30233100Computer storage units

72317000Data storage services

42000000Industrial machinery

Additional information

Contract type:Supplies – Unspecified

Is it a framework agreement?No

Is this contract related to a programme of funding?No

Contract will be awarded based on:Most economically advantageous tender in terms of: The criteria stated in the contract documents

Estimated length of contract:6 Months

Who to contact

Contact nameKatarzyna Nawrotek

Organisation nameUK Shared Business Services Ltd.

AddressNorth Star House, North Star Avenue, Swindon, Wiltshire, SN2 1FF

Telephone01793 86 7558

Extension number:


How to apply

UK Shared Business Services eSourcing As part of the strategic alliance between UK Shared Business Services Ltd (UK SBS) and Crown Commercial Service (CCS), UK SBS can use the CCS eSourcing Suite for future procurements. If you have not yet registered on the eSourcing Suite, this can be done online at by following the link ‘Register for CCS eSourcing’. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so. Once you have registered on the eSourcing Suite, a registered user can express an interest for a specific procurement. This is done by emailing Your email must clearly state: the name and reference for the procurement you wish to register for; the name of the registered Bidder; and the name and contact details for the registered individual sending the email. Crown Commercial Service will process the email and then enable the Bidder to access the procurement online via the e-Sourcing Suite. The registered user will receive a notification email to alert them once this has been done. The Sourcing documents can then be accessed on the eSourcing Suite at: using the instructions detailed in the Specification documents within Contracts Finder. As a user of the e-Sourcing Suite you will have access to Emptoris email messaging service which facilitates all messages sent to you and from you in relation to any specific RFX event. Please note it is your responsibility to access these emails on a regular basis to ensure you have sight of all relevant information. For technical assistance on use of the e-Sourcing Suite please contact Crown Commercial Service Helpdesk : Telephone: 0345 010 3503 Training documents to support Bidders utilise Emptoris CCS eSourcing are available in the Contracts Finder Tender documents section.