Invitation to Tender for Outsourced Catering and Hospitality Services
De Montfort University is seeking to appoint an appropriately qualified and experienced organisation to design and deliver a range of Catering and Hospitality services to students and staff of, and visitors to the University.
United Kingdom-Leicester: Catering services
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
De Montfort University
Procurement Services, John Whitehead Building, The Gateway
For the attention of: Karen Barber
LE1 9BH Leicester
Telephone: +44 1162506338
General address of the contracting authority: www.dmu.ac.uk
Address of the buyer profile: https://in-tendhost.co.uk/demontfort/
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
I.4)Contract award on behalf of other contracting authorities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting authority:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Leicester.
NUTS code UKF21
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.5)Short description of the contract or purchase(s)
Retail catering for students, staff and visitors the design, implementation and operation of retail style cafe, restaurant, and (potentially) bar services which will be located in university owned buildings within its city centre campus;
The provision of hospitality services for university events ranging from small working meetings, through to formal fine dining and large promotional and celebratory events; and
The operation of a small on-site licensed supermarket which the university requires to be operated on a minimum 7 day week, 12 hour day basis.
The university requires that a cashless payment solution with the capability of accepting payments by means of a student card based purse.
We are particularly interested to work in partnership with an organisation that has proven experience of operating large turnover multiple outlet contracts, and have ethically-led brands at the forefront of their concepts, and are willing to commit significant investment in a long term relationship with De Montfort University.
We want to see emphasis on good customer service and satisfaction.
It is expected that applicants will be able to demonstrate experience of managing large contracts of a similar type and nature in a similar environment.
Current turnover is approximately 1 200 000 GBP per annum.
It is anticipated that the contract will be awarded for an initial period of 5 years with options to extend thereafter but the initial period and the details of any extension periods will be determined by means of the Competitive Dialogue process.
Applicants are advised that TUPE will apply.
II.1.6)Common procurement vocabulary (CPV)
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.9)Information about variants
II.2.2)Information about options
Section III: Legal, economic, financial and technical information
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Applicants are required to register on the Universitys e-tendering website at http://in-tendhost.co.uk/demontfort. All relevant documentation will be available to download from the In-tend website. All correspondence associated with this tender MUST be sent via In-tend. It is important that applicants respond to the information requested in an appropriate, clear and concise manner. The Questionnaire document stipulates the economic, financial and technical data required to enable an evaluation of suppliers wishing to participate in this procurement and will seek information including but not limited to the detail at III.2.1, III.2.2 and III.2.3 The University reserves the right to reject or disqualify a Bidder:
(a) Where the PQQ or tender is submitted late, is completed incorrectly, or is incomplete. (b) Who is deemed to be ineligible to tender in accordance with the provisions as set out in The Public Contracts Regulations 2006, PART 4, Regulation 23.
(c) Who is guilty of serious misrepresentation in relation to its application and/or the process?
(d) Where there is a change in identity, control, financial standing or other factor impacting on the selection and/or evaluation process affecting the Bidder.
III.2.2)Economic and financial ability
(b) the submission of the firm’s balance sheets or extracts there from, where publication of a balance sheet is required under company law in the country in which the supplier is established;
(c) a statement of the firm’s overall turnover and its turnover in respect of the goods to which the contract relates for the previous 3 financial years;
Evidence required may include but not be limited to:
(a) a list of the principal deliveries effected in the past three years, with the sums, dates and recipients, public or private, involved: in the case of public contracting authorities, evidence to be in the form of certificates issued or countersigned by the competent authority; in the case of private purchasers, delivery to be certified by the purchaser or, failing this, simply declared by the supplier to have been effected;
(b) a description of the firm’s technical facilities, its measures for ensuring quality and its study and research facilities;
(c) indication of the technicians or technical bodies involved, whether or not belonging directly to the supplier’s firm, especially those responsible for quality control;
(d) samples, description and/or photographs of the products to be supplied, the authenticity of which must be certified if the contracting authority so requests;
(e) certificates drawn up by official quality control institutes or agencies of recognised competence attesting conformity to certain specifications or standards of products clearly identified by references to specifications or standards;
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2.2)Information about electronic auction
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.5)Date of dispatch of this notice: