Invitation to Tender for Parking Services Isle of Wight

Invitation to Tender for Parking Services Isle of Wight

Invitation to Tender for the Provision of Car Parking Management System including Support and Maintenance.

United Kingdom-Newport: Parking services

2014/S 155-278358

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Isle of Wight Council
Procurement and Contract Management Unit, County Hall, High Street
For the attention of: Lucy Mclaughlin
PO30 1UD Newport
UNITED KINGDOM
Telephone: +44 1983821000
E-mail: lucy.mclaughlin@iow.gov.uk

Internet address(es):

General address of the contracting authority: http://www.iwight.com/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Invitation to Tender for the Provision of Car Parking Management System including Support and Maintenance.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Main site or location of works, place of delivery or of performance: Isle of Wight.

NUTS code UKJ34

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Isle of Wight Council invites Tenders from suitably qualified providers for the provision of a Car Parking Management System plus support and maintenance. The contract is to run from 1.4.2015 for a period of 3 years with the option to extend for a further period of up to 2 years at the sole discretion of the Council.

II.1.6)Common procurement vocabulary (CPV)

6371240048781000983510009835111022456000480000004431640098351100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The IWC is seeking tenders for a solution that will replace the back office parking system and incorporate the facility for issuing permits consolidating to a single back office system covering all parking operations processes. Additionally the council is increasing moving towards digital transactions so the solution must provide options for online self service capability integrating to the councils website and CRM system. Additionally the current handheld devices are due for replacement so the solution will recommend or include provision of appropriate hand-held devices. Key elements of the solution include (a) Parking Management back office system, (b) Online self service capability, (c) Mobile technology for parking enforcement officers. Either bespoke handhelds or suitable mobile phones, (d) PCN processing, (e) Issue Permits, (f) Permit Renewals, (g) On-line facility for customers self-service to apply for and create resident, visitor and coach permits, make payments, query PCN’s, upload images, download permits for printing, (h) The facility for Visitor and Coach permits to be purchased in advance of a visit to the Island, (i) A payment by phone facility for car parking, (j) Support for Automatic Number Plate Recognition (ANPR), (k) Abandoned vehicle handling, (l) GPS tracking for CEO mapping, (m) Identification of Foreign Vehicles for progression- non UK registered vehicles, (n) Support a move to completely paperless permitting solution, (o) Integration with in house IT systems (iwight.com, CRM, GIS, LLPG, Cash Receipting), (p) Verification of residency via Council Tax record – Northgate, (q) Blue Badge applications.
Estimated value excluding VAT: 200 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.4.2015. Completion 31.3.2020

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

A performance bond and/or a parent company guarantee may be required. Further information will be provided within the tender document.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment shall be made in accordance with the payment provisions in the contract.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Council reserves the right to require bidders to take legal form, or to require one party to take primary liability or to require that each party takes joint and several liability. Further information will be provided within the tender document.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Bidders will be required to complete an Invitation to Tender (ITT) which the Council will use to evaluate potential providers. The Council will assess their economic and financial standing, technical capacity and ability to ensure they meet the Council’s minimum requirements.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per the ITT, including submission of 2 years audited accounts, compliance with the Council’s insurance requirements, confirmation that none of the exclusionary conditions in the Public Contracts Regulations 2006 applies to the potential provider and confirmation of any pending or threatened legal proceedings against the potential provider. Minimum level(s) of standards possibly required: To meet the financial minimum thresholds the potential provider must comply with the following: — that if you have less than 2 years accounts information can be provided for either question 2.2, 2.3, 2.4 or 2.5 of the ITT, — that if the organisation is a subsidiary of a group information for 2.1, 2.2, 2.3, 2.4 and 2.5 of the ITT is provided for both the subsidiary and the ultimate parent company, — where a consortium or association is proposed the information in 2.1, 2.2, 2.3, 2.4 and 2.5 of the ITT is requested for each member company, — where the potential provider is dependant financially on a parent company confirmation is required that a parent guarantee is available if requested, — confirm that a bankers reference is available on request. This assessment will be a risk based assessment using the information provided and will be scored on a pass/fail basis. Potential Providers will also be asked to confirm that none of the following applies: (a) is bankrupt or is being wound up, where his affairs are being administered by the Court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations; (b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the Court or of an arrangement with creditors or of any similar proceedings under national laws and regulations; (c) has been convicted by a judgement which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct; (d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate; (e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the Contracting Authority, (f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the Contracting Authority; (g) is guilty of serious misrepresentation in supplying the information required under this section or has not supplied such information, (h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA; (i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively; (j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities; (k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering. Potential providers will also be required to comply with the Council’s insurance requirements: — 10 000 000 GBP employers liability, — 10 000 000 GBP public liability, — 1 000 000 GBP professional indemnity.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per the tender document and tenderer questionnaire.
Minimum level(s) of standards possibly required:
As per the tender document and tenderer questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

ENV/1307/T01

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2013/S 218-378774 of 9.11.2013

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

9.10.2014 – 14:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 120 (from the date stated for receipt of tender)
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The Freedom of Information Act (FOI) 2000 which came into force on 1.1.2005 applies to the Contracting Authority. If any tenderer considers that any information supplied by them is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for its sensitivity specified. A schedule is provided within the ITT where potential providers can record and submit this information to the Council. In such cases the relevant material will, in response to FOI requests, be examined in light of exemptions provided for in this act. If you do not get a response within 24 hours of initially requesting the documentation, it is the tenderers responsibility to re contact the Isle of Wight Council to obtain the documents. The contract shall be made in English and according to English Law and subject to the jurisdiction of the English Courts. Any values listed in this contract notice are indicative (in particular II.2.1 – this is an estimated value and is based on the potential full length of the contract including the extension period). The Council reserves the right not to make any award and reserves the right to accept all or part of the tender. Please also note that II.3 shows total potential duration of the contract including the possible extension period.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The High Court
Royal Courts of Justice, The Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The award of the contract will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to all tenderers. Unsuccessful tenderers will be provided as standard with a full debrief in writing before the contract is entered into. Proceedings are to be regarded as started only when the Claim Form is served in compliance with Regulation 47F (1) of the Public Contract Regulations 2006 (as amended). Regulation 47D (2) of the Public Contracts Regulations 2006 (as amended) require proceedings to be commenced within 3 months. Regulation 47E (2)(a) of the Public Contracts Regulations 2006 (as amended) require any proceedings in relation to ineffectiveness to be commenced within 30 days. These time limits are beginning with the date when the claimants became aware that they could make a claim or ought to have been so aware.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

12.8.2014