Invitation to Tender for Debt and Money Advice Services

Cherwell District Council wishes to re-tender for the provision of Debt and Money Advice across the whole of the Cherwell District Council.

United Kingdom-Banbury: Other community, social and personal services

2016/S 180-323787

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cherwell District Council
Bodicote House
Contact point(s): Procurement
For the attention of: Cael Sendell-Price
OX15 4AA Banbury
United Kingdom

Internet address(es):

General address of the contracting authority: http://www.cherwell.gov.uk/

Address of the buyer profile: https://in-tendhost.co.uk/cherwellandsouthnorthants/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from:The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Invitation to Tender for the Provision of Debt and Money Advice Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services

NUTS code UKJ14

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Cherwell District Council wishes to re-tender for the provision of Debt and Money Advice across the whole of the Cherwell District Council.
The business case for voluntary sector agencies to deliver debt and money advice is very strong:
—Members of the public are more likely to ask an organisation who they know and trust for advice than a statutory service
—Voluntary agencies are able to attract additional funding through charitable trusts, fundraising etc to enhance a service
—Trained Volunteers working alongside paid staff enhance service provision and add value ~ often the value of volunteer hours over a year can equate to thousands of pounds ‘in kind’.
—Specifically for advice, The ‘Case for Advice’ (advice Services Alliance) has previously detailed the huge savings in relation to community cohesion, health and wellbeing, economic benefits and social inclusion and improving public services.
The Council is keen to ensure adequate funding for Debt and Money advice in spite of the continued pressure on budgets and is seeking the following key outcomes from its proposed model provision.
—Consistency across the district in the quality of advice and scope of advice
—Strong multi-agency links and information sharing protocols
—Strengthened business continuity through staff and volunteers being able to work across locations should issues arise with absence and/or recruitment
The Contract will be for a 2 year period with the option to extend by a further 1 year at the sole discretion of the Council. The total value available is for GBP 252,089 per year which covers all 3 lots. further information can be found within the Tender Documentation.

II.1.6)Common procurement vocabulary (CPV)

98000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Please refer to the tender documentation found at https://in-tendhost.co.uk/cherwellandsouthnorthants/aspx/Home

Estimated value excluding VAT: 756 267 GBP

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Banbury and surrounding villages

1)Short description

Please refer to the tender documentation found at https://in-tendhost.co.uk/cherwellandsouthnorthants/aspx/Home

2)Common procurement vocabulary (CPV)

98000000

3)Quantity or scope

Please refer to the tender documentation found at https://in-tendhost.co.uk/cherwellandsouthnorthants/aspx/Home

GBP 141,169.84 per year for lot 1.
Estimated value excluding VAT:
Range: between 141 169,84 and 423 509,52 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots

The contract is for a period of 2 years with the option to extend by a further 1 year at the sole discretion of the Council.

Lot No: 2 Lot title: Bicester and surrounding villages

1)Short description

Please refer to the tender documentation found at https://in-tendhost.co.uk/cherwellandsouthnorthants/aspx/Home

GBP 74,366.25 per year for lot 2.

2)Common procurement vocabulary (CPV)

98000000

3)Quantity or scope

Please refer to the tender documentation found at https://in-tendhost.co.uk/cherwellandsouthnorthants/aspx/Home

Estimated value excluding VAT:
Range: between 74 366,25 and 223 098,75 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots

The contract is for a period of 2 years with the option to extend by a further 1 year at the sole discretion of the Council.

Lot No: 3 Lot title: Kidlington and surrounding villages

1)Short description

Please refer to the tender documentation found at https://in-tendhost.co.uk/cherwellandsouthnorthants/aspx/Home

GBP 36,552.90 per year for lot 3.

2)Common procurement vocabulary (CPV)

98000000

3)Quantity or scope

Please refer to the tender documentation found at https://in-tendhost.co.uk/cherwellandsouthnorthants/aspx/Home

Estimated value excluding VAT:
Range: between 36 552,9 and 109 658,7 GBP

4)Indication about different date for duration of contract or starting/completion

Duration in months: 36 (from the award of the contract)

5)Additional information about lots

The contract is for a period of 2 years with the option to extend by a further 1 year at the sole discretion of the Council.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please refer to the tender documentation found at https://in-tendhost.co.uk/cherwellandsouthnorthants/aspx/Home

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to the tender documentation found at https://in-tendhost.co.uk/cherwellandsouthnorthants/aspx/Home

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please refer to the tender documentation found at https://in-tendhost.co.uk/cherwellandsouthnorthants/aspx/Home

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to the tender documentation found at https://in-tendhost.co.uk/cherwellandsouthnorthants/aspx/Home

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to the tender documentation found at https://in-tendhost.co.uk/cherwellandsouthnorthants/aspx/Home

Minimum level(s) of standards possibly required: Please refer to the tender documentation found at https://in-tendhost.co.uk/cherwellandsouthnorthants/aspx/Home

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

Please refer to the tender documentation found at https://in-tendhost.co.uk/cherwellandsouthnorthants/aspx/Home

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

System -00000013

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

24.10.2016

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 24.10.2016

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court of England and Wales
Royal High Courts of Justice, The Strand
WC2A 2ALL London
United Kingdom

Body responsible for mediation procedures

High Court of England and Wales
Royal High Courts of Justice, The Strand
WC2A 2ALL London
United Kingdom

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

14.9.2016

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