Invitation to Tender for HR and Payroll System

Invitation to Tender for HR and Payroll System – Rochdale

Provide HR and payroll system to Rochdale Boroughwide Housing.

United Kingdom-Rochdale: Personnel and payroll services

2017/S 206-426573

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Rochdale Boroughwide Housing
Sandbrook House, Sandbrook Way
Contact point(s): Rochdale Boroghwide Housing
For the attention of: RBH Procurement team
OL11 1RY Rochdale
United Kingdom
Telephone: +44 1706274271
E-mail: rbh.procurement@rbh.org.uk

Internet address(es):

General address of the contracting authority: http://www.rbh.org.uk

Address of the buyer profile: www.rbh.org.uk

Electronic access to information: www,the-chest.org.uk

Electronic submission of tenders and requests to participate: www.the-chest.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

First Choice Homes Oldham
First Place, 22 Union Street
OL1 1BE Oldham
United Kingdom

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

ITT For the Provision of a HR and Payroll System.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Rochdale Boroughwide Housing, Sandbrook House, Sandbrook Way, Rochdale, OL11 1RY.

NUTS code UKD3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

For the Provision of a HR and Payroll System.

II.1.6)Common procurement vocabulary (CPV)

79631000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

1.
Estimated value excluding VAT:
Range: between 350 000 and 450 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 1
In the case of renewable supplies or service contracts, estimated timeframe for subsequent contracts:
in months: 12 (from the award of the contract)

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Warranty.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

30 Days from date of invoice via BACS.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Contracted supplier.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: RBH Terms and conditions.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: N/A.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Within the tender specification.
Minimum level(s) of standards possibly required: CCS SQ form and specification.

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
As detailed in the specification.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 1.12.2017 – 17:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

1.12.2017 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 4.12.2017 – 9:00

Place:

RBH Sandbrook House, Sandbrook Way, Rochdale, OL11 1RY

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: RBH Legal team.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 5 years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

24.10.2017