IS Support Services Tender

IS Support Services Tender

IS Support Services to develop the Technical Architecture, Web design, Mapping and Usability Testing to disseminate the results of the 2011 Census in Scotland to end users.

UK-Edinburgh: IT services: consulting, software development, Internet and support

2012/S 142-237651

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

National Records of Scotland
Ladywell House, Ladywell Road
Contact point(s): Procurement
For the attention of: Bobby Gardiner
EH12 7TF Edinburgh
UNITED KINGDOM
Telephone: +44 1313144357
E-mail: bobby.gardiner@gro-scotland.gsi.gov.uk
Fax: +44 1313144256

Internet address(es):

General address of the contracting authority: http://www.gro-scotland.gov.uk

Address of the buyer profile: http://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00474

Further information can be obtained from: National Records of Scotland
Ladywell House, Ladywell Road
Contact point(s): Procurement
For the attention of: Bobby Gardiner
EH12 7TF Edinburgh
UNITED KINGDOM
Telephone: +44 1313144357
E-mail: bobby.gardiner@gro-scotland.gsi.gov.uk
Fax: +44 1313144256
Internet address: http://www.gro-scotland.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: National Records of Scotland
Ladywell House, Ladywell Road
Contact point(s): Procurement
For the attention of: Bobby Gardiner
EH12 7TF Edinburgh
UNITED KINGDOM
Telephone: +44 1313144357
E-mail: bobby.gardiner@gro-scotland.gsi.gov.uk
Fax: +44 1313144256
Internet address: http://www.gro-scotland.gov.uk

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Other: Registration, National Archives, Census and Geneology
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

IS Support Services for Outputs Dissemination.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: NRS, Ladywell House, Ladywell Road, Edinburgh.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

IS Support Services to develop the Technical Architecture, Web design, Mapping and Usability Testing to disseminate the results of the 2011 Census in Scotland to end users.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at http://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=234442.

The awarding authority has indicated that it will accept electronic responses to this notice via a ‘Tender Submission Postbox’ facility. Further details of this facility are available at http://www.publiccontractsscotland.gov.uk/PostBox/Postbox_Explain.aspx?ID=234442.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. The postbox closes precisely at the time stated.

II.1.6)Common procurement vocabulary (CPV)

72000000, 72110000, 72413000, 38221000, 79310000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 130 000 and 160 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Starting 14.12.2012. Completion 29.3.2013

Information about lots

Lot No: 1 Lot title: Technical Architecture

1)Short description

Development and delivery of a flexible technical architecture design to support the 201 Census ODS requirements, upporting the user profile and user volumetrics.
2)Common procurement vocabulary (CPV)

72110000

3)Quantity or scope

The design must also support NRS operational requirements for performance, capacity, scalability, reilience and security.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 2 Lot title: Web Design

1)Short description

The development, delivery and implementation of a website design which includes content management and matadata solutions for the 2011 Census.
2)Common procurement vocabulary (CPV)

72413000

3)Quantity or scope

The design will need to integrate with existing Scotland’s Census branding.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 3 Lot title: Mapping

1)Short description

To design build and test an interactive GIS using NRS boundaries and OS raster backgrounds.
2)Common procurement vocabulary (CPV)

38221000

3)Quantity or scope

Functionality must integrate within the ODS operational system and link postcode and other gazeteer information to Census geography.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots
Lot No: 4 Lot title: Usability Testing

1)Short description

External user testing of the ODS for robustness and user experience.
2)Common procurement vocabulary (CPV)

79310000

3)Quantity or scope

Must include functionality, help and guidance and accessibility for specified user groups.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: It is a requirement that all persons responssible for carrying out the contract have undertaken the UK Government pre-employment process known as Baseline Personnel Security Standard (Baseline Standard), and that it is valid.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(1) All candidates will be required to provide certification from an independent body attesting conformity to environmental management standards in accordance with the Community Eco-Management and Audit Scheme (EMAS); or the European standard BS EN ISO 14001.
(2) All candidates will be required to provide certification drawn up by an independent body attesting the compliance of the economic operator with quality assurance standards based on the relevant European standards.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality of solution. Weighting 70

2. Price. Weighting 30

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

12/0509
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

30.8.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

14.9.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

(SC Ref:234442).
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:23.7.2012