Isle of Wight NHS Trust Catering Provisions 2015

Bidders are invited for the supply and delivery of Catering provisions to meet the operational and clinical requirements for Isle of Wight NHS Trust(s).

United Kingdom-Newport: Food, beverages, tobacco and related products

2015/S 118-213578

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Isle of Wight NHS Trust
St Mary’s Hospital, Parkhurst Rd, Isle of Wight
Contact point(s): South of England Procurement Services
For the attention of: Matthew Barlow
PO30 5TG Newport
UNITED KINGDOM
Telephone: +44 1489779172
E-mail: matthew.barlow@soeprocurement.nhs.uk

Internet address(es):

General address of the contracting authority: http://www.iow.nhs.uk/

Address of the buyer profile: http://soeprocurement.nhs.uk/

Further information can be obtained from: Isle of Wight NHS Trust
St Marys Hospital, Parkhurst Rd, Isle of Wight
Contact point(s): South of England Procurement Services
For the attention of: Matthew Barlow
PO30 5TG
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/soepsprovider

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Isle of Wight NHS Trust
St Marys Hospital, Parkhurst Rd, Isle of Wight
Contact point(s): South of England Procurement Services
For the attention of: Matthew Barlow
PO30 5TG
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/soepsprovider

Tenders or requests to participate must be sent to: Isle of Wight NHS Trust
St Marys Hospital, Parkhurst Rd, Isle of Wight
Contact point(s): South of England Procurement Services
For the attention of: Matthew Barlow
PO30 5TG
UNITED KINGDOM
Internet address: https://in-tendhost.co.uk/soepsprovider

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Isle of Wight Council

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Isle of Wight NHS Trust Catering Provisions 2015.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Isle of Wight NHS Trust
St. Marys Hospital, Parkhurst Road, Newport, Isle of Wight, PO30 5TG.
NUTS code

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Bidders are invited for the supply and delivery of Catering provisions to meet the operational and clinical requirements for Isle of Wight NHS Trust(s). There will be the option for Isle of Wight Council to also procure from this contract.
The goods requested are: Fresh & Dried Goods, Meat & Poultry, Milk & Dairy and Pre-made Sandwiches
This tender will be divided in lots:
1. Fresh & Dried Goods
2. Milk & Dairy
3. Meat & Poultry
4. Pre-made Sandwiches
5. All lots 1-4
350 000-550 000 GBP per annum for a minimum of 3 years with 2 optional 12 month extensions.

II.1.6)Common procurement vocabulary (CPV)

15000000, 39222000, 15894000, 44618420, 15800000, 15250000, 15890000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

This tender will be divided in lots:
1. Fresh & Dried Goods
2. Milk & Dairy
3. Meat & Poultry
4. Pre-made Sandwiches
5. All lots 1-4
350 000-550 000 GBP per annum for a minimum of 3 years with 2 optional 12 month extensions
For further information:
1. Browse to the SoEPS Provider Team portal

https://in-tendhost.co.uk/soepsprovider

2. Click the ‘Register’ link on the left-hand side of the page.
3. Enter your correct business and user details.
4. Note the email address and password chosen and Click ‘Register My Company’ when complete.
5. Login to the portal with the username/password.
6. You will be prompted to change your password on first login.
7. Hover your mouse over the ‘Tenders’ button on the main toolbar and choose the relevant option:
— ‘My Tenders’ shows a list of the opportunities in which you have already expressed an interest or to which you have been invited
— ‘Awarded’ shows a list of tenders awarded on the system (where these are were open to all)
— ‘Current’ shows a list of all the advertised opportunities on the system (i.e. open to all) in which you are able to express an interest
— ‘Forthcoming’ shows a list of pipeline projects (including those in which providers can still express an interest — i.e. deadlines not yet reached)
8. Click on the ‘View Details’ button for relevant opportunity to access the content, clicking ‘Express an Interest’ where required to do so.
9. Click the relevant procurement as required then click the ‘Opt-In’ at the bottom of the page to start building your submission to the procurement stage. This will move the project over to your ‘My Tenders’ page. (This is a secure area reserved for your projects only).
10. Note the deadline for completion and follow the on screen instructions to complete the PQQ/ITT, accessing any attached documents as required.
11. Any questions on specific opportunities should be directed through the portal messaging facility.
If you have any questions on the above or general questions around tendering with NHS South of England Procurement Services Provider Team please contact:

provider.tenders@soeprocurement.nhs.uk.

Estimated value excluding VAT:
Range: between 2 500 000 and 3 500 000 GBP

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Starting 2.11.2015. Completion 1.11.2020

Information about lots

Lot No: 1Lot title: Fresh & Dried Goods

1)Short description

Please refer to tender documents at https://in-tendhost.co.uk/soepsprovider

2)Common procurement vocabulary (CPV)

15000000

3)Quantity or scope

Please refer to tender documents at https://in-tendhost.co.uk/soepsprovider

Estimated value excluding VAT:
Range: between 1 000 000 and 1 500 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2Lot title: Milk & Dairy

1)Short description

Please refer to tender documents at https://in-tendhost.co.uk/soepsprovider

2)Common procurement vocabulary (CPV)

15000000, 15500000

3)Quantity or scope

Please refer to tender documents at https://in-tendhost.co.uk/soepsprovider

Estimated value excluding VAT:
Range: between 150 000 and 250 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Please refer to tender documents at https://in-tendhost.co.uk/soepsprovider

Lot No: 3Lot title: Meat & Poultry

1)Short description

Please refer to tender documents at https://in-tendhost.co.uk/soepsprovider

2)Common procurement vocabulary (CPV)

15100000, 15000000

3)Quantity or scope

Please refer to tender documents at https://in-tendhost.co.uk/soepsprovider

Estimated value excluding VAT:
Range: between 550 000 and 850 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 4Lot title: Pre-prepared Sandwiches

1)Short description

Please refer to tender documents at https://in-tendhost.co.uk/soepsprovider

2)Common procurement vocabulary (CPV)

15000000, 15811500, 15811511

3)Quantity or scope

Please refer to tender documents at https://in-tendhost.co.uk/soepsprovider

Estimated value excluding VAT:
Range: between 250 000 and 450 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Please refer to tender documents at https://in-tendhost.co.uk/soepsprovider

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Please refer to tender documents at https://in-tendhost.co.uk/soepsprovider

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Please refer to tender documents at https://in-tendhost.co.uk/soepsprovider

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Please refer to tender documents at https://in-tendhost.co.uk/soepsprovider

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Please refer to tender documents at https://in-tendhost.co.uk/soepsprovider

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please refer to tender documents at https://in-tendhost.co.uk/soepsprovider

Minimum level(s) of standards possibly required: Please refer to tender documents at https://in-tendhost.co.uk/soepsprovider

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:

Please refer to tender documents at https://in-tendhost.co.uk/soepsprovider

Minimum level(s) of standards possibly required:

Please refer to tender documents at https://in-tendhost.co.uk/soepsprovider

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

F8258

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

22.7.2015

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 12 Months before the conclusion of the contract.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Please refer to tender documents at https://in-tendhost.co.uk/soepsprovider

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

15.6.2015