Islington Council Vehicle Fleet Support Services Tender 2017

Islington Council Vehicle Fleet Support Services Tender 2017

Expertise of local authority fleet and fleet/air environmental along with fuel management including issuing and consumption from both a commissioning and operations perspective is an essential requirement.

United Kingdom-London: Vehicle-fleet-support services

2017/S 135-276912

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

7 Newington Barrow Way
N7 7EP
United Kingdom
Contact person: Miss Elizabeth Mitchell-Yankah
Telephone: +44 2075278118
NUTS code: UKInternet address(es):Main address:

Address of the buyer profile:

I.2)Joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


1718-0059 Vehicle Fleet Support Services.

Reference number: DN288176

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

The Council must deliver a transport fleet of vehicles including transport workshops and stores, which is managed and controlled according to statutory, regulatory and policy guidelines.

The Vehicles Fleet Support Service advises and supports the day-to-day operations including:

— Licensing requirements;

— Commissioning and fleet specification development;

— Contract management and end of life disposal;

— Fleet policy advice;

— Maintenance and repairs;

— Inspections, servicing and testing;

— Budgets and value for money;

— Adequate and safe staffing levels during operational hours;

— Safety, security and proper use of tooling, plant and equipment;

— Accident and insurance advice;

— Fleet management health and safety.

The Council currently pays for the services on ad-hoc basis when required. The services are expected to cease (or dramatically reduce) once the service has been brought in-house.

II.1.5)Estimated total value

Value excluding VAT: 480 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UK

II.2.4)Description of the procurement:

The Vehicle Fleet Support Services organisation needs to have 3 years or more established track record, with considerable experience in a complex corporate and municipal fleet setting.

The successful contractor shall be proficient in the matters outlined within the Current Status/Background above. In addition, the successful supplier shall be focused towards performance management and accustomed to transposing and embedding legislation, plans, strategy and policy into customer-focussed practice.

Expertise of local authority fleet and fleet/air environmental along with fuel management including issuing and consumption from both a commissioning and operations perspective is an essential requirement.

The contractor shall ensure all personnel provided in delivery of this service have no unspent convictions, have the right to work in the UK and have required licenses in place for the delivery of the service.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Proposed approach to service provision see further details in tender documents / Weighting: 50
Price – Weighting: 50

II.2.6)Estimated value

Value excluding VAT: 480 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract period will be for 6 months from an estimated start date 11.9.2017 with option to extend up to 6 months at a time, up to a maximum of 36 months (3 years).

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Bidders will be required to attend a meeting in order to respond to the above award criteria requirements as part of their proposals. Further details are in the invitation to tender document.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 15/08/2017
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 15/08/2017
Local time: 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Islington Council
7 Newington Barrow Way, Finsbury Park
N7 7EP
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:



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