IT and Network Services Tender Buckinghamshire
To manage and support the Trust’s IT network.
United Kingdom-Burnham: Computer network services
Section I: Contracting authority
I.1)Name and addresses
Postal address: Hogfair Lane
NUTS code: UKJ13
Postal code: SL1 7HG
Country: United Kingdom
Telephone: +44 1276673880
I.4)Type of the contracting authority
Section II: Object
Beeches Learning and Development Trust — IT and Network Services Tender
II.1.2)Main CPV code
II.1.3)Type of contract
The successful supplier will be required to provide IT and Network services for Beeches Learning and Development Trust.
The Beeches Learning and Development Trust (BLDT) is a Multi-Academy Trust (MAT) in which Burnham Grammar is the lead and sponsor school. The MAT is a single legal entity and is the employer and holder of land titles and the trust board is accountable for all academies in the group, and made up of trustees, the majority of whom are current Burnham Grammar School governors.
II.1.6)Information about lots
II.2.3)Place of performance
II.2.4)Description of the procurement:
Beeches Learning and Development Trust may grow further, with a number of additional schools becoming part of the Trust during this contract period. The provision of IT and Network services at these schools, if they have joined the Trust, or ended their current IT and network services contract, will fall under the scope of this contract. The successful supplier will be expected to provide this service at these additional schools using the same costing model applied to the successful tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the contract.
The Trust is looking for an IT service partner that can not only manage and support the Trust’s IT network, both currently and in the future, but that also add value through proactive recommendations and enhancements that will support Beeches Learning and Development Trust’s strategy and growth. The aim is to support and enhance the current IT provision in schools, both for academic and administrative purposes. Proven expertise in the proactive development of IT systems in an educational environment is essential.
The selected service provider shall be:
— fully conversant with the latest and evolving legislation regarding the provision of IT and network services in a secondary and primary school environment,
— required to evidence their quality assurance and security systems,
— required to evidence their proposed key performance indicator measures for the contract,
— required to periodically present performance reporting and systems development recommendations to Trustees,
— qualified to provide advice and support school IT and network services hardware and software procurement activities,
— capable of network re-design and managing the migration to a brand new school building in October 2021.
The contract will provide onsite support, including maintenance, via the on-site technician/s located in school 5 days a week 39 weeks of the year.
Comprehensive off-site system support is required 24 hours a day, 7 days a week, and 365 days a year.
Maintenance and system development activities shall be undertaken out with the 190 academic term-time days to minimise any disruption to pupil education and teaching activities.
The contract will commence on 1.8.2020 for an initial period of 3 years, ending 31.7.2023, with the opportunity to extend for a further period of up to 2 years at the discretion of the governing body.
The contract will provide technical management and on-site technicians, to the school’s ICT Infrastructure, including:
— full server support and monitoring,
— fully managed helpdesk with remote support,
— full workstation support, software support, hardware support and repairs,
— staff, governor’s and student email accounts and access setup and managed,
— proactive contract management to ensure best value for money across all areas of the Trust management systems and utilities,
— MIS support (including SAGE finance system, SIMS, VoIP phone and cashless catering systems),
— 24/7/365 network monitoring with call out and emergency 24/7/365 contact.
The contract will be monitored by Trust senior representatives.
After the initial consultation and evaluation by the new supplier, regular fortnightly meetings will be held with the on-site technician to discuss day to day issues and actions taken and scheduled.
TUPE will apply with regard to the network manager (52 weeks) and IT Technician (39+3 weeks) currently employed for the provision of network services.
It is anticipated that the service provider will be available to train and coach staff, where needed, in the use of new hardware/software as it is introduced. There may be occasions where the technician is required to provide support in ICT classes. This will be planned and added in to the work schedule.
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
II.2.9)Information about the limits on the number of candidates to be invited
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10)Information about variants
II.2.11)Information about options
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
III.1.2)Economic and financial standing
III.1.3)Technical and professional ability
Section IV: Procedure
IV.1.1)Type of procedure
To manage the end-to-end timeline and contract mobilisation period in time for the new academic year.
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates
IV.2.4)Languages in which tenders or requests to participate may be submitted:
Section VI: Complementary information
VI.1)Information about recurrence
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier’s responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this
Contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
To respond to this opportunity, please click here:
Go reference: GO-2020210-PRO-15969309
Country: United Kingdom
VI.5)Date of dispatch of this notice: