IT and Network Services Tender Buckinghamshire

IT and Network Services Tender Buckinghamshire

To manage and support the Trust’s IT network.

United Kingdom-Burnham: Computer network services

2020/S 031-073740

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Beeches Learning and Development Trust
Postal address: Hogfair Lane
Town: Burnham
NUTS code: UKJ13
Postal code: SL1 7HG
Country: United Kingdom
E-mail: tenders@litmuspartnership.co.uk
Telephone: +44 1276673880
I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://litmustms.co.uk/respond/M8H682ADRE
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Beeches Learning and Development Trust — IT and Network Services Tender

II.1.2)Main CPV code

72700000

II.1.3)Type of contract

Services

II.1.4)Short description:

The successful supplier will be required to provide IT and Network services for Beeches Learning and Development Trust.

The Beeches Learning and Development Trust (BLDT) is a Multi-Academy Trust (MAT) in which Burnham Grammar is the lead and sponsor school. The MAT is a single legal entity and is the employer and holder of land titles and the trust board is accountable for all academies in the group, and made up of trustees, the majority of whom are current Burnham Grammar School governors.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKJ13
Main site or place of performance:

Buckinghamshire CC.

II.2.4)Description of the procurement:

Beeches Learning and Development Trust may grow further, with a number of additional schools becoming part of the Trust during this contract period. The provision of IT and Network services at these schools, if they have joined the Trust, or ended their current IT and network services contract, will fall under the scope of this contract. The successful supplier will be expected to provide this service at these additional schools using the same costing model applied to the successful tender submission. The duration of contract for these schools will not be increased and they will join the contract for the remaining contract period that exists at the point of entry into the contract.

The Trust is looking for an IT service partner that can not only manage and support the Trust’s IT network, both currently and in the future, but that also add value through proactive recommendations and enhancements that will support Beeches Learning and Development Trust’s strategy and growth. The aim is to support and enhance the current IT provision in schools, both for academic and administrative purposes. Proven expertise in the proactive development of IT systems in an educational environment is essential.

The selected service provider shall be:

— fully conversant with the latest and evolving legislation regarding the provision of IT and network services in a secondary and primary school environment,

— required to evidence their quality assurance and security systems,

— required to evidence their proposed key performance indicator measures for the contract,

— required to periodically present performance reporting and systems development recommendations to Trustees,

— qualified to provide advice and support school IT and network services hardware and software procurement activities,

— capable of network re-design and managing the migration to a brand new school building in October 2021.

The contract will provide onsite support, including maintenance, via the on-site technician/s located in school 5 days a week 39 weeks of the year.

Comprehensive off-site system support is required 24 hours a day, 7 days a week, and 365 days a year.

Maintenance and system development activities shall be undertaken out with the 190 academic term-time days to minimise any disruption to pupil education and teaching activities.

The contract will commence on 1.8.2020 for an initial period of 3 years, ending 31.7.2023, with the opportunity to extend for a further period of up to 2 years at the discretion of the governing body.

The contract will provide technical management and on-site technicians, to the school’s ICT Infrastructure, including:

— full server support and monitoring,

— fully managed helpdesk with remote support,

— full workstation support, software support, hardware support and repairs,

— staff, governor’s and student email accounts and access setup and managed,

— proactive contract management to ensure best value for money across all areas of the Trust management systems and utilities,

— MIS support (including SAGE finance system, SIMS, VoIP phone and cashless catering systems),

— 24/7/365 network monitoring with call out and emergency 24/7/365 contact.

The contract will be monitored by Trust senior representatives.

After the initial consultation and evaluation by the new supplier, regular fortnightly meetings will be held with the on-site technician to discuss day to day issues and actions taken and scheduled.

TUPE will apply with regard to the network manager (52 weeks) and IT Technician (39+3 weeks) currently employed for the provision of network services.

It is anticipated that the service provider will be available to train and coach staff, where needed, in the use of new hardware/software as it is introduced. There may be occasions where the technician is required to provide support in ICT classes. This will be planned and added in to the work schedule.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/08/2020
End: 31/07/2025
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:

A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.

II.2.10)Information about variants

Variants will be accepted: yes

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
Accelerated procedure
Justification:

To manage the end-to-end timeline and contract mobilisation period in time for the new academic year.

IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 28/02/2020
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 20/03/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

It will be the supplier’s responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this

Contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.

For more information about this opportunity, please visit the Delta eSourcing portal at:

https://www.delta-esourcing.com/tenders/UK-UK-Burnham:-Computer-network-services./M8H682ADRE

To respond to this opportunity, please click here:

https://www.delta-esourcing.com/respond/M8H682ADRE

Go reference: GO-2020210-PRO-15969309

VI.4)Procedures for review

VI.4.1)Review body

Official name: Beeches Learning and Development Trust
Town: Burnham
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

10/02/2020