IT and Telecommunications Consultancy Services Contract

Information technology requirements review services. IT consultancy for advice and specification of works is to ensure that the Queen Elizabeth Olympic Park has fit for purpose technology to support LLDC’s objectives by utilising telecommunications, network infrastructure and IT systems.

UK-London: Telecommunication consultancy services

2013/S 017-024759

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Legacy Development Corporation
Level 10, One Stratford Place
For the attention of: John O’Dor
E20 1EJ London
UNITED KINGDOM
Telephone: +44 2032881800

Internet address(es):

General address of the contracting authority: www.londonlegacy.co.uk

Address of the buyer profile: www.londonlegacy.co.uk

Electronic submission of tenders and requests to participate: www.supply4london.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Recreation, culture and religion

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

IT and Telecommunications Consultancy Services Contract.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 11: Management consulting services [6] and related services
NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Telecommunication consultancy services. IT services: consulting, software development, Internet and support. Systems and technical consultancy services. Information technology requirements review services. IT consultancy for advice and specification of works is to ensure that the Queen Elizabeth Olympic Park has fit for purpose technology to support LLDC’s objectives by utilising telecommunications, network infrastructure and IT systems. An integrated approach is needed across the following 3 areas:
1. Review of currently deployed systems, technology asset valuation, specification of future requirements, support for procurement and management of implementation partners, audit of completed works.
– WiFi provision – private and public
– Mobile provision
– Duct Network
– Fibre Network
– Data Network
2. Smart Technology advice:
– Analysis of opportunities related to telecommunications and networking related to ‘Smart Cities’ initiatives
– Support of specifications and related works
3. Strategic and enterprise architectural advice relating to Park communications systems and Park IT systems.
The Contracting Authority reserves the right to add relevant services to the contract depending on its needs in the areas of Park IT and Telecommunications Network infrastructure and systems inosfar they are necessary for the completion of the Project.

II.1.6)Common procurement vocabulary (CPV)

71316000, 72000000, 72220000, 72223000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

24 months from award of contract with a potential short extension of up to 12 months.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Contracting Authority reserves the right to require guarantees – More information will be provided at the Invitation to Tender (ITT) document.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Information to be provided within the Invitation to Tender (ITT) document.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The Contracting Authority reserves the right to require groupings of service providersto take a particular legal form or to require a single service provider to take primary liability or to require that each party undertakes joint and severable liability irrespective of the legal form of the contracting entity.
Details will be provided in the pre-qualification questionnaire (PQQ) and the ITT documents, copies of which are available from the Supply4London eTendering service (see Section VI.3 of this Notice for URL).

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Contracting Authority will scrutinise all candidate service providers against all the offences listed in Article 45(1) of Directive 2004/18/EC (PCD) which is implemented by Regulation 23(1) of the Public Contract Regulations 2006 (PCR) in England, Wales and Northern Ireland) and all of the professional misconducts listed at Article 45(2) PCD, implemented respectively by Regulation 23(2) PCR to the decision of whether a Candidate is eligible to be invited to tender.
A full list of these criteria can be found at http://www.supply4london.gov.uk/delta/project/reasonsForExclusion.html#pcr

Candidates will be required to answer these questions as part of the pre-qualification/selection process and will be asked to reconfirm them during the ITT stage. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 PCR lists.
Candidates who have been convicted of any of the offences under Article 45(1) PCD are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) PCD may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Please see the PQQ documentation for more information.
Minimum level(s) of standards possibly required: Please see the PQQ documentation for more information.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please see the PQQ documentation for more information.
Minimum level(s) of standards possibly required:
Please see the PQQ documentation for more information.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: The Contracting authority has the right to do so under the PCD/PCR.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

20.2.2013 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender.The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).
However, any selection of tenderers will be based solely on the criteria set out in the ITT documentation for this procurement and the contract will be awarded on the basis of the most economically advantageous tender. Service providers must read through this set of instructions and follow the process set out in the PQQ and the ITT dumentation to respond to this opportunity.
The information and/or documents for this opportunity are available on supply4london.gov.uk and set out within the PQQ documentation.
You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.
Suppliers must log in, go to your Response Manager and add the following Access Code: 76747SB2BV.
Please ensure you follow any instruction provided to you here.
The deadline for submitting your response(s) to the PQQ is 20.2.2013. Please ensure that you allow yourself plenty of time when responding to this opportunity prior to the closing date and time, especially if you need or have been asked to upload documents due to the electronic nature of the submissions.
If you experience any technical difficulties please contact the Supply4london Helpdesk on call +44 8452707098 or email helpdesk@supply4london.gov.uk

The Contracting Authority reserves the right to:
— waive any requirements of this procurement process (to the extent permitted by law),
— request additional information or clarificatory information from Applicants in relation to any aspect of their response,
— disqualify any Applicant that does not submit a compliant response in accordance with the Contracting Authority’s instructions (see also below),
— withdraw any part of or the whole of this procurement process at any time or to re-invite responses on the same or any alternative basis,
— not award the whole of or a part of contract as a result of this procurement process; or,
— make whatever changes it sees fit to the timetable, structure or content of the procurement process for any reason.
Furthermore, the Contracting Authority reserves the right to reject or disqualify a Applicant where:
— a response is submitted late, is completed incorrectly, is incomplete or fails to meet the Contracting Authority’s requirements which have been notified to Applicants,
— the Applicant is unable to satisfy the terms of Part V of PCR at any stage during the procurement process,
— the Applicant is guilty of serious misrepresentation or fraud in relation to its application and/or any aspect of this procurement process,
— there is a change in identity, control, financial standing or other factor impacting on the procurement process and affecting the Applicant,
and/or,
— there is an actual or potential commercial, professional, financial or other conflict of interest arising between the interests of the Contracting Authority and the Applicant.
All Applicants are solely responsible for all their costs and expenses incurred in connection with the preparation and submission of their responses at all stages of the procurement process. Under no circumstances will the Contracting Authority be liable for any costs or expenses borne by or on behalf of the Applicant. GO Reference: GO-2013121-PRO-4530513

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a mandatory 10 calendar day standstill period at the point information on the award of the contract is electronically notified to all Tenderers.
The Public Contracts Regulations 2009 (SI 2009 No. 2992), which have amended the PCR respectively, provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
Where a contract has not been entered into, the Contracting Authority will consider the suspension of its award process, if legal proceedings are brought against and notified to it.
The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into. The Court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the contract has been entered into already, the Court may declare the contract ineffective, shorten its term or award damages.
The Contracting Authority would urge aggrieved Tenderers to communicate any issues to the contact for this procurement (see Section I above) by raising a Clarification Question through the Supply4London Portal in the first instance in case a solution can be found to avert time consuming court actions.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:21.1.2013