IT Consultancy Tender

IT Consultancy Tender

The Council is interested in the views of systems implementers; applications software providers; integrators, systems hosting providers; and is interested in exploring the benefits of software as a service as well as server based applications.

UK-Chelmsford: IT services: consulting, software development, Internet and support

2012/S 174-287542

Prior information notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Essex County Council
PO Box 4 County Hall Market Road
Contact point(s): Procurement Services
For the attention of: Claire Turner
CM1 1JZ Chelmsford
Telephone: +44 1245433063

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

various (see II.8)

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:

2279 – corporate systems
II.2)Type of contract and place of delivery or of performance

Service category No 27: Other services
II.3)Information on framework agreement

The notice involves the establishment of a framework agreement: no
II.4)Short description of nature and quantity or value of supplies or services:

Essex County Council (ECC) has already made significant progress towards transforming corporate services and is now among the best Councils in areas such as e-invoicing, e-payroll and e-sourcing. The Council now has an automated financial management reporting and planning tool, with self-service at the heart of the solution. The Council is now preparing a business case for transforming the systems which underpin corporate services to enhance the customer experience. This phase of the programme will deliver the back office environment required to support the Council as it moves to a new way of providing services that are focused on delivering the best outcomes for its customers. To allow the organisation to work in new ways, it will need clear, easy to access and relevant intelligence. To make this happen it will need to turn its disparate systems and data into meaningful intelligence that can be used by the organisation in order to drive forward the business and ensure that it will achieve its corporate goals.
To help inform the developing business case the Council is planning an event where it can explore with suppliers the solutions they could offer to support the corporate systems transformation programme, and the best way to structure the procurement process. This will have a number of benefits to both the Council and suppliers:
— Suppliers can comment on the best way to structure any succeeding procurement activity in order to achieve maximum flexibility for ECC, ensuring that any following procurement achieved the desired results,
— Suppliers can comment on the areas where similar programmes have released savings,
— ECC can learn more about the latest solutions which could fulfil their requirements,
— ECC could ensure that suppliers fully understand the nature of the outcomes being sought which should help to ensure a relevant response to any following procurement,
— Suppliers could be reassured that ECC is absolutely committed to this corporate systems transformation programme which should result in a better supplier response to any following procurement.
The County Council has identified a set of essential strategic outcomes which must be supported by a new back office infrastructure: These are:
— Efficient working,
— Intelligent decision-making,
— Strengthened partnerships,
— Better customer service,
— Greater value-for-money,
— Modernised infrastructure.
The project team have engaged with stakeholders across ECC and have visited other organisations to observe alternative solutions to develop a clear set of business requirements for Essex County Council. Specific replacement systems have not been identified as this would be likely to produce a solution conclusion rather than a solution driven by business requirements. Instead operational requirements have been developed:
— For improving the quality of customer service, experience and accurate and up to date management information,
— For supporting a future model of working which will need responsive and flexible to include new partnerships, new operating models and new customers,
— For system consolidation to support the achievement of savings in hosting and system support costs.
These will address the areas of:
— People management,
— Finance,
— Procurement including P2P,
— Business intelligence and reporting.
The Council is interested in the views of systems implementers; applications software providers; integrators, systems hosting providers; and is interested in exploring the benefits of software as a service as well as server based applications. The Council would be keen to understand the benefits that innovative methods of system delivery, such as Cloud solutions, could provide. The Council would also be interested in exploring enhancements where our existing infrastructure has the potential to support our vision.
An Information Day will be held on 24.9.2012 in Chelmsford. If you would like to be part of this event we will be issuing all communication through the Essex County Council Sourcing System. In order to receive information and register for the event suppliers will need to do the following via the supplier portal:
1. If you are not participated in any other tenders for ECC you will need to register your company on the eSourcing portal https:// (this is only required once);
2. Enter your correct business and user details – note the Ariba Network Organization ID should be your Company name as registered at companies House. Please note, fields marked with * are mandatory;
3. Click on the OK box to continue;
4. Once approved, you will shortly receive an e-mail with a link to go into the site and update a user password (please keep this secure);
5. If you are a supplier who has already registered on the Ariba please use the following link to access the link to access the system;
6. To express an interest in attending the information day you will need to e-mail the project team using the e-mail address provided –
Please include your organisation name and 2276 Corporate Systems in either the ‘subject’ or body of the e-mail. Your organisation will then be invited into the project;
7. Once invited you can log back into the portal and access the information and attachment relating to the opportunity. You will also be able to use the Message Board;
8. Further instructions, guides and assistance on how to take part in an event can be found under the help option on the top menu bar.
Once you have been invited to the project all communication will need to be via the project message board.
The last day that you can register to attend is Monday 17th September at 3:00pm. Once registered information on the event and its location will be e-mailed via the portal, along with confirmation of your attendance.
ECC are holding the Information Day to launch our Soft Market Testing to engage with the market and discuss opportunities regarding our systems. It is intended that the data collected will inform our strategy and enable us to build an accurate business case based upon the current market landscape. On completion of the Soft Market Testing we intend to issue a formal OJEU notice.
II.5)Common procurement vocabulary (CPV)


II.6)Scheduled date for start of award procedures
II.7)Information about Government Procurement Agreement (GPA)
II.8)Additional information:

Essex County Council (the Authority) is undertaking a review of its corporate systems with a possible solution(s) for use primarily by the Authority itself but also on behalf of public sector and public interest bodies nationally that may require these services. These bodies include but are not limited to: other county councils; NHS bodies, including primary care trusts; unitary, district, borough & parish councils; fire & rescue authorities; police authorities; educational establishments, both private and public; voluntary sector charities; and/or other private organisations acting as managing agents or procuring on behalf of these public sector or public interest bodies.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.2)Additional information:
VI.3)Information on general regulatory framework

VI.4)Date of dispatch of this notice:7.9.2012